UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549

SCHEDULE 14A
 
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. __ )
 
Filed by the Registrant ý              Filed by a Party other than the Registrant o
 
Check the appropriate box:
 
o Preliminary Proxy Statement
 
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
 
ý Definitive Proxy Statement
 
o Definitive Additional Materials
 
o Soliciting Material Pursuant to §240.14a-12
 
CarMax, Inc.
(Name of Registrant as Specified In Its Charter)
 
 
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
 
Payment of Filing Fee (Check the appropriate box):
 
ý No fee required.
o Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.




(1)Title of each class of securities to which the transaction applies:
(2)Aggregate number of securities to which the transaction applies:
(3)
Per unit price or other underlying value of the transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):

(4)Proposed maximum aggregate value of the transaction:
(5)Total fee paid:
o Fee paid previously with preliminary materials.
o Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
(1)Amount Previously Paid:
(1)Amount Previously Paid:
(2)Form, Schedule or Registration Statement No.:
(3)Filing Party:
(4)Date Filed:




carmax2018proxycover.jpg
carmax_21proxyxfront-covera.jpg




kmxlogoa011a.jpg

folliard.jpg

Dear Fellow CarMax Shareholders:

I am pleased to invite you to attend the 20182021 annual meeting of CarMax, Inc. shareholders, which will be held on Tuesday, June 26, 2018, in Richmond, Virginia.29, 2021. The attached notice of annual shareholders meeting and proxy statement are your guides to the meeting.

Our fiscal year began on March 1, 2020 and within weeks approximately half of our stores were closed or operating under significant restrictions due to the outbreak of the novel coronavirus (“COVID-19”). By early April our used vehicle sales were down by as much as 75% due to COVID-19’s impact on consumer demand and the steps CarMax took to address public health concerns and government mandates. Even after this initial period, many of the limitations on our business – local and state occupancy restrictions, social distancing measures, economic dislocations – continued throughout the fiscal year.

In response to the challenges presented by the pandemic, CarMax acted quickly to adapt operations to the new circumstances and position the company for success after the pandemic recedes. We are committedwere able to maintainingdeliver exceptional customer experiences while remaining financially strong. That financial strength enabled us to continue to aggressively invest in our core business and pursue new growth opportunities. Among many other accomplishments, we:

Completed the national rollout of our omni-channel experience, giving us a common platform across all of CarMax that leverages our scale, nationwide footprint and infrastructure;
Moved all wholesale auctions into a virtual environment;
Introduced a new online instant appraisal offering, strengthening our leadership as the largest buyer, and positioning us to become the largest online buyer, of used autos from consumers;
Introduced the Love Your Car Guarantee, an independent, thoughtful,industry-leading, signature customer experience; and strategic
Announced our agreement to acquire Edmunds, one of the most well established and trusted online guides for automotive information and a recognized industry leader in digital car shopping innovations.

On behalf of the Board of Directors. ThisDirectors, we are proud of the resiliency shown by the entire CarMax organization over the past year several new directors are being nominated for the first time and several directors with distinguished servicelook forward to the Company are retiring.future with confidence and optimism.

YouShareholders will havebe able to attend and participate in the opportunityvirtual meeting online, including voting shares and submitting questions. Instructions and information on how to voteparticipate in the meeting can be found on three new independent directors at the annual shareholders meeting: Peter J. Bensen, Robert J. Hombach, and David W. McCreight. Their experiences will bring valuable insights to our business and support our strong commitment to growth and the CarMax customer experience. At the same time, four of our directors are not standing for re-election. Alan B. Colberg, Jeffrey E. Garten, W. Robert Grafton, and Edgar H. Grubb have all made significant contributions to CarMax over the years and the Board is deeply appreciative for their service.

Our proxy statement includes more information about Mr. Bensen, Mr. Hombach, and Mr. McCreight, as well as our continuing directors nominated for election at the 2018 annual shareholders meeting.

We are once again providing live audio coveragepage 68 of the annual shareholders meeting from the CarMax investor relations website at investors.carmax.com. A replay of the annual shareholders meeting will be available on this website after the meeting. proxy statement.

We also are pleased to furnish proxy materials to shareholders primarily over the internet. On or aboutMay 4, 2018,11, 2021, we mailed our shareholders a Notice of Internet Availability of Proxy Materials containing instructions on how to access our proxy statement and annual report and to vote online. Internet distribution of our proxy materials expedites receipt by shareholders, lowers the cost of the annual shareholders meeting, and conserves natural resources. However, if you would prefer to receive paper copies of our proxy materials, please follow the instructions included in the Notice of Internet Availability of Proxy Materials.
 
Whether or not you will be attending theour virtual annual shareholders meeting, your vote is very important to us. I encourage you to cast your ballot by internet, by telephone, by mail (if you request a paper copy), or in person atduring the annual shareholders meeting.
 
On behalf of the Board of Directors, I would like to thankThank you for your continued trust in CarMax.
 
Sincerely,

image0a021a.jpg
 
Thomas J. Folliard
Chair of the Board of Directors
May 4, 201811, 2021



NOTICE OF 20182021 ANNUAL MEETING OF SHAREHOLDERS
 
When:Tuesday, June 26, 2018,29, 2021, at 1:00 p.m. Eastern Time
Where:
Hilton Richmond Hotel, Short Pump
12042 West Broad Street
Richmond, VA 23233
This year’s meeting is a virtual annual shareholders meeting held at: www.virtualshareholdermeeting.com/KMX2021
Items of Business:(1)To elect the eleventwelve directors named in the proxy statement to our Board of Directors.
 (2)To ratify the appointment of KPMG LLP as our independent registered public accounting firm.
 (3)To vote on an advisory resolution to approve the compensation of our named executive officers.
(4)To vote on the shareholder proposal forregarding a report on political contributions, if properly presented at the meeting.
 (5)To transact any other business that may properly come before the annual shareholders meeting or any postponements or adjournments thereof.
Who May Vote:
You may vote if you owned CarMax common stock at the close of business on April 20, 2018.23, 2021.
 
 
 
By order of the Board of Directors,

sig2a011a.jpg 
 
Eric M. Margolin
Executive Vice President,
General Counsel and Corporate Secretary
May 4, 201811, 2021
 




TABLE OF CONTENTS

TABLE OF CONTENTS




Corporate Responsibility and Sustainability

15



19











































PROXY SUMMARY

 
This summary highlights information contained elsewhere in this proxy statement. For more complete information, please review this entire proxy statement and CarMax’s Annual Report on Form 10-K for the fiscal year ended February 28, 2018.2021.

Fiscal 2018Business Highlights
Our fiscal 2021 results were significantly impacted by the COVID-19 pandemic, most significantly during our first quarter, which overlapped with the escalation of the pandemic and widespread lockdowns. During the first quarter, more than 80% of the days were negatively impacted by a mix of store closures and limited operations. Stores that remained open were subject to occupancy restrictions. For that quarter, comparable store used unit sales declined 41.8%, net sales and operating revenues declined 39.8%, and net earnings declined 98.1%.

Despite the severe initial impact, we quickly adjusted our business to the demands of the pandemic marketplace. Among other steps, we moved all of our auctions online in April 2020 and completed our omni-channel rollout in the second quarter of fiscal 2021. Throughout the rest of the year, the pandemic and its consequences created significant volatility in our business, but we were able to adjust despite continued store occupancy limitations, consumer uncertainty, and economic disruptions. Our full year results recovered substantially from first quarter declines, and for the first month of our fiscal 2022 year we were able to report robust used unit sales growth when compared with COVID-impacted March 2020 and a record March 2019.

Additional information about our fiscal 2021 results can be found in our Annual Report on Form 10-K for the fiscal year ended February 28, 2021.

Market Share GrowthStrategic Initiatives and AccomplishmentsWe estimate thatDespite the impact of COVID-19, we completed the nationwide roll out of our shareomni-channel platform and online instant appraisal offer. By the end of fiscal 2021, approximately 25% of our customers were eligible to buy a vehicle online independently and approximately 75% of our customers advanced their transaction digitally during the 0- to 10-year old used vehicle market increased almost 7% in our television markets in calendar 2017.fourth quarter of fiscal 2021.
Store GrowthRevenuesWe opened 15 stores in fiscal 2018. We currently plan to open 15 stores in fiscal 2019 and between 13 and 16 stores in fiscal 2020.
Revenues/EarningsWe achieved top and bottom-line growth. Net sales and operating revenues increased 7.8%revenue decreased 6.7% to $17.12 billion, while net$18.95 billion.
EarningsNet earnings rose 5.9%decreased 15.9% to $664.1$746.9 million and net earnings per diluted share increased 10.4%decreased 15.2% to $3.60.$4.52.
UnitsTotal used unit sales increased 7.5%decreased 9.7% and comparable store used unit sales increased 2.0%decreased 11.7%. Total wholesale unit sales increased 4.3%decreased 8.6%.
CarMax Auto FinanceCarMax Auto Finance (“CAF”) finished the year with income of $421.2$562.8 million, an increase of 14.1%23.4% over the prior year.
Share RepurchasesWe continued our share repurchase program in fiscal 2018,2021, buying back 8.92.4 million shares with a market value of $573.5$216.3 million.
FourteenthSeventeenth Year on Fortune

“Best Companies” List
We were named by Fortune magazine as one of its “100100 Best Companies to Work For”For® for the fourteenthseventeenth year in a row.


logoa011a.jpg
1


Corporate Responsibility and Governance Highlights

BOARD REFRESHMENTNET ZERO COMMITMENT

This yearOn March 18, 2021, we announced our shareholders willcommitment to achieving net zero greenhouse gas (GHG) emissions by 2050 and a 50% reduction in GHG emissions by 2025. We believe we have an opportunityestablished a clear roadmap to votemeet our 2025 target and have implemented a number of efforts already to help achieve that goal. Longer term, we intend to evaluate all aspects of our business to see what additional measures we can implement to achieve our 2050 goal.

In addition to our net zero initiative, we are focused on three director nomineesexpanding the market for electric vehicles. With the first time. Peter Bensengoal of becoming a leader in the market for used electric vehicles, we are investing in the training, tools, and Robert Hombach joinedinternal infrastructure to strengthen our ability to service and recondition electric vehicles to our high standards.

TECHNOLOGY AND INNOVATION COMMITTEE

Over the Board in Aprilpast several years we have reimagined our business through digital innovation and sittechnological expansion on the Audit Committee. David McCreight will joinpath to becoming a fully omni-channel retailer. Executing on this long term strategy requires close oversight from our Board, which has devoted significant time during and outside of its meetings to provide management with advice and guidance around these initiatives. At the same time, cybersecurity risks require constant and growing vigilance to mitigate. In recent years, our management team has quarterly briefed either the full Board andor the Audit Committee followingon topics related to technology and cybersecurity risk.

In recognition of the annual shareholders meeting if he is elected atincreasing time spent by the meeting. These nomineesBoard on these matters and the significant expertise certain directors could bring to a wealthcommittee focused solely on technology matters, the Board formed a standing Technology and Innovation Committee in April 2021. The Committee will provide oversight and guidance across a number of experience, expertise,our most important strategic initiatives, including the continued deployment and new perspectivesenhancement of our omni-channel capabilities, the development of other digital businesses and opportunities, and the further growth of our data analytics and machine learning capabilities. The Technology and Innovation Committee will also have primary oversight responsibility for CarMax’s technology risk management, including oversight of information technology, cybersecurity, and data privacy risks.

The initial members of the Committee, Sona Chawla (chair), Mark F. O’Neil, and Marcella Shinder, all bring significant relevant technology experience to the Board. A full description ofCommittee. Additional information on their backgroundsbackground and qualifications can be found in the director nominee information beginning on page 7. Following the annual shareholders meeting, six of our eleven directors will have joined the Board since 2015.

While we have three new director nominees this year, we also have four directors not standing for re-election. As previously disclosed, Robert Grafton and Edgar Grubb are not re-nominated this year under the terms of our director retirement policy. Jeffrey Garten, who has served as a director since 2002, also informed the Board in January that he would not stand for election this year. Finally, Alan Colberg has not been nominated for re-election in anticipation of a proposed merger between Assurant, Inc., where he is chief executive officer, and The Warranty Group, a current CarMax service provider. Messrs. Garten, Grafton, and Grubb have been three of our longest serving directors and each of our retiring directors made significant contributions to CarMax throughout their tenures.

To ensure a smooth transition for the Board and our new directors, the Board waived the application of the director retirement policy to William Tiefel for one year, as permitted by CarMax’s Governance Guidelines. If elected to another term, Mr. Tiefel will also continue to serve as the Board’s lead independent director. Additional information about our Board leadership structure can be found on page 15.


logoa01.jpg
1


KEY CORPORATE RESPONSIBILITY AND GOVERNANCE POLICIESPRACTICES

l Annual election of all directors
l Majority voting for directors
l Substantial majority10 of 12 director nominees are independent (9 of 11)
l Proxy access adopted in 2015
l Five6 new independent directors since 2015
2017
l Annual “say on pay” vote
l Shareholder rights plan expired in 2012 and was not renewed

Responsibility Reporting
l Board oversight of risk management program
Net Zero 2050 Commitment

Formation of a new Technology and Innovation Committee


2



Annual Meeting of Shareholders
WhenTuesday, June 26, 2018,29, 2021, at 1:00 p.m., Eastern Time
Where
Hilton Richmond Hotel, Short Pump
12042 West Broad Street
Richmond, VA 23233
This year’s meeting is a virtual-only annual shareholders meeting. There will be no in person meeting location.

Who May Attend the Virtual MeetingAll shareholders as of the record date may attend the meeting.
Record Date

April 20, 201823, 2021
Live Audio WebcastVirtual Meeting WebsiteAvailable at investors.carmax.comwww.virtualshareholdermeeting.com/KMX2021


Voting Matters and Board Recommendations

Agenda Item
Board RecommendationPage of Proxy Statement
1.Election of Twelve DirectorsFOR each Director nominee7
2.Ratification of AuditorsFOR26
3.Advisory Approval of Executive CompensationFOR29
4.Shareholder Proposal regarding a Report on Political Contributions
AGAINST
62

Agenda Item

Board RecommendationPage of Proxy Statement
   
1.Election of Eleven DirectorsFOR each Director nominee6
2.Ratification of AuditorsFOR22
3.Advisory Approval of Executive CompensationFOR25
4.
Shareholder Proposal for a Report on Political Contributions
 
AGAINST57


Virtual Annual Meeting Attendance

In light of the continuing uncertainty around public health concerns and restrictions resulting from the COVID-19 pandemic, this year our annual shareholders meeting will again be held virtually and there will be no in-person meeting location. Shareholders will be able to attend and participate in the virtual meeting, including voting their shares and asking questions.

To attend and participate in our annual meeting:

Visit www.virtualshareholdermeeting.com/KMX2021 
Enter the 16-digit control number listed on your Notice of Internet Availability of Proxy Materials, proxy card, or voting instruction form.

Our annual meeting will begin promptly at 1:00 p.m., Eastern Time, on June 29, 2021. We encourage you to access the virtual platform prior to the start time to familiarize yourself with the virtual platform and ensure you can hear the streaming audio. You may begin to log into the virtual platform beginning at 12:45 p.m., Eastern Time, on June 29, 2021. Additional instructions and information on how to participate can be found on page 68.

logoa011a.jpg
23


Proposal One:
Election of Directors

We are asking you to vote “FOR” the following candidates for election to our Board of Directors.
Nominee Age Director
Since
 Independent Principal Occupation Expected Committee MembershipNomineeAgeDirector
Since
IndependentPrincipal OccupationCommittee Membership
Peter J. Bensen
55
2018
Yes
Retired Chief Administrative Officer and Corporate Executive Vice President and Chief Financial Officer of McDonald's Corporation
AuditPeter J. Bensen582018YesRetired Chief Administrative Officer and Corporate Executive Vice President and Chief Financial Officer of McDonald's Corporation, a global restaurateur and franchisorAudit
Ronald E. Blaylock
58
2007
Yes
Founder and Managing Partner of GenNx360 Capital Partners, a private-equity buyout fund
Compensation and PersonnelRonald E. Blaylock612007YesFounder and Managing Partner of GenNx360 Capital Partners, a private-equity buyout fundCompensation and Personnel
Sona Chawla
50
2017
Yes
Chief Operating Officer and President-Elect of Kohl's Corporation
Compensation and PersonnelSona Chawla532017YesChief Growth and Innovation Officer at CDW Corporation, a leading business technology companyCompensation and Personnel; Technology and Innovation
Thomas J. Folliard
53
2006
No
Non-Executive Chair of the Board, CarMax, Inc. and Retired President and Chief Executive Officer of CarMax, Inc.
N/AThomas J. Folliard562006NoNon-Executive Chair of the Board, CarMax, Inc. and Retired President and Chief Executive Officer of CarMax, Inc.N/A
Shira Goodman
57
2007
Yes
Retired Chief Executive Officer of Staples, Inc.
Nominating and GovernanceShira Goodman602007YesAdvisory Director, Charlesbank Capital Partners and Retired Chief Executive Officer of Staples, Inc., an office supply retailerNominating and Governance
Robert J. Hombach
52
2018
Yes
Retired Executive Vice President, Chief Financial Officer and Chief Operations Officer of Baxalta Incorporated, a biopharmaceutical company
AuditRobert J. Hombach552018YesRetired Executive Vice President, Chief Financial Officer and Chief Operations Officer of Baxalta Incorporated, a biopharmaceutical companyAudit
David W. McCreight
55
2018
Yes
Retired President of Urban Outfitters, Inc., an international consumer products retailer and wholesaler, and Chief Executive Officer of its Anthropologie Group
AuditDavid W. McCreight582018YesRetired President of Urban Outfitters, Inc., an international consumer products retailer and wholesaler, and Chief Executive Officer of its Anthropologie Group. Chief Executive Officer of Lulu's, an online fashion retailerAudit
William D. Nash
49
2016
No
President and Chief Executive Officer of CarMax, Inc.
N/AWilliam D. Nash522016NoPresident and Chief Executive Officer of CarMax, Inc.N/A
Mark F. O'NeilMark F. O'Neil622019YesRetired Chief Operating Officer of Cox Automotive, Inc., a global automotive services and software company and owner of Manheim, an automobile auction companyAudit; Technology and Innovation
Pietro SatrianoPietro Satriano582018YesChief Executive Officer of US Foods Holding Corp., a publicly held foodservice distributorNominating and Governance
Marcella Shinder
51
2015
Yes
Global Head of Marketing at WeWork Companies Inc., a technologically driven global provider of shared working spaces
Nominating and GovernanceMarcella Shinder542015YesAdvisory Director, Charlesbank Capital Partners and Retired Global Head of Partnerships at WeWork Companies Inc., a technologically driven global provider of shared working spacesNominating and Governance; Technology and Innovation
Mitchell D. Steenrod
51
2011
Yes
Senior Vice President and Chief Financial Officer of Pilot Travel Centers LLC, the nation’s largest operator of travel centers and truck stops
AuditMitchell D. Steenrod542011YesRetired Senior Vice President and Chief Financial Officer of Pilot Travel Centers LLC, the nation’s largest operator of travel centers and truck stopsCompensation and Personnel
William R. Tiefel
84
2002
Yes
Lead Independent Director of CarMax, Inc., retired Vice Chairman of Marriott International, Inc. and Chairman Emeritus of The Ritz-Carlton Hotel Company, LLC
Compensation and Personnel












logoa01.jpg

34



BOARD NOMINEE SNAPSHOT

chart-9efd7f1aa19847688bf1.jpgchart-8834c60c397945b6a7b1.jpg


chart-12455ed216444051bd31.jpgchart-2a1784e3e0fb42769e41a.jpg


Our Board has undergone significant refreshment over the past several years. Six of our ten independent director nominees have joined the Board since 2017.

The average tenure on our Board is 6 years, and the average age of our directors is 57 years.



Proposal Two:
Ratification of Auditors
 
We are asking you to ratify the appointment by the Audit Committee of KPMG LLP (“KPMG”) as our independent auditors for fiscal 2019.2022. The following table summarizes the fees billed by KPMG for fiscal 20182020 and 2017.2021.
Audit FeesAudit-Related FeesTax FeesTotal Fees
Fiscal 2021$2,193,000$570,000$1,462$2,764,462
Fiscal 2020$2,428,374$563,000$107,991$3,099,365
logoa011a.jpg
5



Audit Fees
Audit-Related Fees
Tax Fees
Total Fees
Fiscal 2018
$1,969,125
$547,000
$130,002
$2,646,127
Fiscal 2017
$1,726,450
$440,000
$155,350
$2,321,800

Proposal Three:
Executive Compensation
 
We are asking you to approve, on an advisory basis, the compensation of our named executive officers as disclosed in this proxy statement. At our last two annual shareholders meetings, a significant majority of our shareholders supported our executive compensation program, with more than 87%approximately 98% and 96% of votes cast in 20172019 and 2016,2020, respectively, voting in favor of our program.
We design our compensation plans to tie pay to performance. The following chart illustrates the relationship over the last three fiscal years between our net earnings and the target total direct compensation (base(i.e., base salary, target annual incentive bonus, and long-term equity grants) paid to our Chief Executive Officer (“CEO”). The total direct compensation shown below for fiscal 2016 is the total direct compensation paid to our former CEO, Mr. Folliard. For purposes of this comparison, the fiscal 2017 compensation below represents the annual base salary and target annual incentive bonus approved for Mr. Nash on his promotion in September 2016, as well as all long-term equity grants to Mr. Nash during fiscal 2017. Mr. Nash’s actual total direct compensation for fiscal 2017 equaled $6,344,501.

Net Earnings and CEO Target Total Direct Compensation
chart-bcfdee08379a55fd9aaa02.jpgchart-4d5801f326e540b79671a.jpg
You will find additional information on our executive compensation program beginning on page 26.30.



4


Proposal Four:
Shareholder Proposal for a Report on Political Contributions
The Board recommends a vote against this proposal, which would require that CarMax make certain political contribution disclosures. CarMax’s political contributions, while purposeful, are limited in amount; subject to the CarMax Corporate Political Contribution Policy and Board oversight; and already disclosed as required under state contribution disclosure laws. Shareholders did not approve almostrejected nearly identical proposals at the 2016, 2017, 2018, and 20172019 annual shareholders meetings. The Board continues to believe that adoption of the shareholder proposal is both unnecessary and not in the best interest of shareholders.

Next Year’s Annual Shareholders Meeting
 

 Expected Date of 2022 Annual Shareholders Meeting

June 28, 2022

Deadline for Shareholder Proposals

January 11, 2022


6


Expected Date of 2019 Annual Shareholders Meeting
June 25, 2019
Deadline for Shareholder Proposals
January 4, 2019

logoa01.jpg
5



PROPOSAL ONE: ELECTION OF DIRECTORS

 
We are asking you to vote for the election of the eleventwelve director nominees listed on the following pages. Our Board has nominated these individuals at the recommendation of our independent Nominating and Governance Committee. The Committee based its recommendation on, among other things, the results of an annual Board and peer evaluation process, as well as the integrity, experience, and skills of each nominee.

This year All of the Board focused on the refreshment and composition of its membership. Of the eleven nominees eight are current directors who were elected by shareholders at our 20172020 annual shareholders meeting. Three nominees are being voted on by shareholders for the first time. Messrs. Bensen and Hombach joined the Board in April 2018 and Mr. McCreight will join the Board in June 2018 if elected at the annual shareholders meeting.

We appointed Messrs. Bensen and Hombach to the Board after conducting an extensive search for directors with, among other qualities, financial expertise and executive experience. Mr. McCreight is nominated for election following an extensive search for a director nominee with, among other qualities, executive retail experience. Each search was led by our Nominating and Governance Committee with the assistance of an outside search firm.

In addition to the three new nominees, five directors who were elected at the 2017 annual shareholders meeting are not standing for election at the 2018 annual shareholders meeting. Messrs. Grafton and Grubb, directors since 2003 and 2007, respectively, were not re-nominated to the Board under the terms of our director retirement policy. Mr. Garten, a director since 2002, has decided not to stand for re-election. Mr. Colberg, a director since 2015, was not nominated for re-election in anticipation of a proposed merger between Assurant, Inc., where he is chief executive officer, and The Warranty Group, a current CarMax service provider. John Standley, a director since 2016, retired from the board in January 2018.

To ensure a smooth transition for the Board and our new directors, the Board waived the application of our director retirement policy to William Tiefel for one year, as permitted by CarMax’s Corporate Governance Guidelines. If elected to another term at the 2018 annual shareholders meeting, Mr. Tiefel will also continue to serve as the Board’s lead independent director.

Our Board is declassified.declassified and elected on an annual basis. Accordingly, each director nominee is standing for election to hold office until our 20192022 annual meeting of shareholders. CarMax uses a majority vote standard for the election of directors. This means that to be elected in uncontested elections, each nominee must be approved by the affirmative vote of a majority of the votes cast.
Each nominee must receive a majority of the votes cast.CarMax uses a majority vote standard for the election of directors. This means that to be elected in uncontested elections, each nominee must be approved by the affirmative vote of a majority of the votes cast.

Each nominee has consented to being named in this proxy statement and to serve if elected. If any nominee is not available to serve—for reasons such as death or disability—your proxy will be voted for a substitute nominee if the Board nominates one.

The table below summarizes the key experience, qualifications and attributes for each director nominee and highlights the balanced mix of experience, qualifications and attributes of the Board as a whole. This high-level summary is not intended to be an exhaustive list of each director nominee’s skills or contributions to the Board.

Leadership and Industry ExperienceFunctional Experience
Other Public Company Board ExperienceCEO/COO/Division PresidentCFORelevant Industry ExperienceAccounting & FinanceInnovation and DisruptionData AnalyticsE-commerceTechnology & CybersecurityProduct, Marketing & MediaRegulatoryHuman Capital Manage-mentRisk OversightStrategic Planning
Peter J. Bensenüüüüüü
Ronald E. Blaylocküüüüüüüü
Sona Chawlaüüüüüüüüü
Thomas J. Folliardüüüüüüüüüü
Shira Goodmanüüüüüüüü
Robert J. Hombachüüüüüüüüüü
David W. McCreightüüüüüüüüü
William D. Nashüüüüüüüüüüüü
Mark F. O’Neilüüüüüüüüüüüü
Pietro Satrianoüüüüüüüüü
Marcella Shinderüüüüüüüü
Mitchell D. Steenrodüüüüüüüüüüü






logoa011a.jpg
7



BOARD NOMINEE SNAPSHOT


chart-9efd7f1aa19847688bf1.jpgchart-8834c60c397945b6a7b1.jpg

chart-12455ed216444051bd31.jpgchart-2a1784e3e0fb42769e41a.jpg


The following pages include information about the nominees. This information includes a summary of the specific experience, qualifications, attributes or skills that led to the conclusion that each person should serve as a CarMax director.
 
The Board recommends a vote FOR each of the nominees.
 
 


8
6



bensenheadshota01.jpgpeterbensen1a.jpg
PETER J. BENSEN

Director since: 2018
Age: 58
Independent

Mr. Bensen retired from McDonald’s Corporation, following a 20-year career, in 2016. He served as McDonald’s Chief Administrative Officer of McDonald’s from 2015 to 2016. Before that he served as McDonald’s Corporate Executive Vice President and Chief Financial Officer of McDonald’s from 2008 to 2014, when he was promoted to Corporate Senior Executive Vice President and Chief Financial Officer, a position he held until 2015. During his tenure as Chief Administrative Officer and Chief Financial Officer, Mr. Bensen also had oversight responsibility for information technology, supply chain, and other support departments. Before joining McDonald’s in 1996, Mr. Bensen was a senior manager at Ernst & Young LLP.
Director since: 2018
Age: 55
Independent
Other Current Directorships

Lamb Weston Holdings, Inc.
Other Directorships within Past 5 Years

Catamaran Corporation (2011-2015)
Qualifications

Mr. Bensen’s long-standing service as the chief financial officer, and in other administrative, financial, and accounting roles, at a global, iconic company qualify him to serve on our Board. He brings to our Board extensive management experience and financial expertise, as well as his background as a key executive helping to shape McDonald’s strategic response to a changing market environment.

Other Current Directorships Other Directorships within Past 5 Years

Lamb Weston Holdings, Inc. None.


blaylock.jpgronaldblaylock1a.jpg
RONALD E. BLAYLOCK


Director since: 2007
Age: 61
Independent

Mr. Blaylock is the founder and Managing Partner of GenNx360 Capital Partners, a private-equity buyout fund focused on industrial business-to-business companies. Prior to founding GenNx360 in 2006, Mr. Blaylock was Chief Executive Officer of Blaylock & Company, a full-service investment banking firm that he founded in 1993. Previously, Mr. Blaylock held senior management positions with PaineWebber and Citigroup.


Director since: 2007
Age: 58
Independent
Other Current Directorships

Pfizer Inc., Urban One, Inc. and W. R. Berkley Corporation.
Other Directorships within Past 5 Years

None.
Qualifications

Mr. Blaylock’s experience managing two successful investment enterprises, as well as his considerable capital markets and finance experience, qualify him to serve on our Board. Mr. Blaylock’s years of relevant experience growing companies, serving as a strategic advisor and serving on other public company boards enable him to provide additional insight to our Board.

Other Current Directorships Other Directorships within Past 5 Years

Pfizer Inc. Urban One, Inc. (2002-2019)
W. R. Berkley Corporation
Advantage Solutions Inc.



logoa011a.jpg
79


chawla.jpgsonachawla1a.jpg
SONA CHAWLA

Director since: 2017
Age: 53

Independent

Ms. Chawla ishas served as the Chief OperatingGrowth and Innovation Officer at CDW Corporation, a leading technology solutions provider to business, government, education and President-Electhealthcare customers, since January 2020. She is responsible for strategy, e-commerce, technology, operations, marketing, and product and partner management. Prior to joining CDW, she was President of Kohl's Corporation a position she has held since September 2017. Kohl’s has announced that Ms. Chawla will become its President at the conclusion of its annual shareholder meeting onfrom May 16, 2018.2018 to October 2019. Ms. Chawla joined Kohl’s in November 2015, serving as Chief Operating Officer until September 2017.2017 and as President-Elect from September 2017 to May 2018. At Kohl’s her responsibilities encompassed omnichannel operations, including stores, e-commerce, technology, logistics & supply chain, and corporate strategy. Before joining Kohl’s, Ms. Chawla served at Walgreens as its President of Digital and Chief Marketing Officer from February 2014 to November 2015 and as its President, E-commerce from January 2011 to February 2014. Prior to joining Walgreens, Ms. Chawla has 17 yearswas vice president of experience in digitalglobal online business at Dell, Inc. Before Dell, Ms. Chawla worked at Wells Fargo’s Internet Services Group, where she held several roles including executive vice president of online sales, service and retail.marketing.

Director since: 2017
Age: 50

Independent

Other Current Directorships

None.
Other Directorships within Past 5 Years

Express, Inc. (2012-2015)
Qualifications

As Chief Growth and Innovation Officer at a leading business technology company that specializes in providing products, solutions and services, Ms. Chawla’sChawla brings the perspective of an executive strategic, operationaldriving innovation for businesses accelerating their digital transformation and digital expertise qualify herresponding to serve on our Board.the evolving technology landscape. Her background and operating executive experience in retail, including e-commerce, omni-channelomnichannel strategy, store operations, logistics, and information and digital technology strengthen the business and strategic insight of our Board.

Other Current Directorships Other Directorships within Past 5 Years

None. None.


folliard.jpgtomfolliard1a.jpg
THOMAS J. FOLLIARD

Director since: 2006
Age: 56

Non-Executive Chair of the Board

Mr. Folliard has been the Non-Executive Chair of the Board of CarMax since August 2016. He joined CarMax in 1993 as senior buyer and became Director of Purchasing in 1994. He was promoted to Vice President of Merchandising in 1996, Senior Vice President of Store Operations in 2000 and Executive Vice President of Store Operations in 2001. Mr. Folliard served as President and Chief Executive Officer of CarMax from 2006 to February 2016 and retired as Chief Executive Officer in August 2016.

Director since: 2006
Age: 53

Non-Executive Chair of
the Board

Other Current Directorships

PulteGroup, Inc.
Other Directorships within Past 5 Years

DAVIDsTEA, Inc. (2014-2017)
Qualifications

During his ten years as CEO, Mr. Folliard successfully led CarMax through the company’s establishment as a national brand and a time of significant growth, during which its store base and total revenues more than doubled and its net income quadrupled. With his long tenure at CarMax, Mr. Folliard brings to the board significant executive experience and in-depth knowledge of our company, and the auto retail industry, and the continued deployment of technology within the industry.

Other Current Directorships Other Directorships within Past 5 Years

PulteGroup, Inc. DAVIDsTEA, Inc. (2014-2017)

��



810


 goodman.jpgshiragoodmana031a.jpg
SHIRA GOODMAN

Director since: 2007
Age: 60

Independent

Ms. Goodman iswas the retired Chief Executive Officer of Staples, Inc. Ms. Goodman joined Staples in 1992 and held a variety of positions of increasing responsibility in general management, marketing and human resources, including serving as Executive Vice President, Marketing from 2001 to 2009, Executive Vice President, Human Resources from 2009 to 2012, Executive Vice President, Global Growth from 2012 to 2014, President, North American Commercial from 2014 to 2016, President, North American Operations from February to June 2016, Interim Chief Executive Officer from June to September 2016, and Chief Executive Officer from September 2016 to January 2018. From 1986 to 1992, Ms. Goodman worked at Bain & Company in project design, client relationships and case team management and helped develop the initial business plan for Staples’ initial delivery business. This business subsequently grew into a leading e-commerce site under Ms. Goodman’s leadership while at Staples. Ms. Goodman joined Charlesbank Capital Partners, a private equity firm, in 2019 as an Advisory Director. At Charlesbank, Ms. Goodman provides business development and strategic guidance to B2B and B2C companies and is responsible for leading Charlesbank’s ESG efforts across the Staples B2B delivery service.

firm and its portfolio companies.

Director since: 2007Qualifications
Age: 57

Independent

Ms. Goodman’s experience as the chief executive and senior executive in other leadership positions in operations, retail marketing, human resources and business growth at an internationally renowned retailer qualify her to serve on our Board. During her years at Staples, the company underwent a robust digital transformation and grew from a mid-sized US retailer into a global multi-channel distributor with a powerful presence in retail, e-commerce and B2B delivery.

Other Current Directorships

Nominated to serve as a director of Henry Schein, Inc. if approved by shareholders at their annual meeting on May 31, 2018.
Other Directorships within Past 5 Years

CBRE Group, Inc. Henry Schein, Inc. (2018-2021 (not standing for reelection at their
                                                                                             2021 annual meeting of shareholders))
Staples, Inc.
Qualifications

Ms. Goodman has proven business acumen, having served as the chief executive and in various other leadership positions at an internationally renowned retailer. Ms. Goodman’s experiences in operations, retail marketing, sales force management, human resources, and business growth at Staples all qualify her to serve on our Board. (2016-2017)

bhombachheadshot.jpgroberthombach1a.jpg
ROBERT J. HOMBACH


Director since: 2018
Age: 55

Independent

Mr. Hombach is the retired Executive Vice President, Chief Financial Officer and Chief Operations Officer of Baxalta, a biopharmaceutical company, a position he held from 2015 until the acquisition of Baxalta by Shire PLC in 2016. Baxalta was spun off from its parent, Baxter, in 2015, where Mr. Hombach served as Vice President and Chief Financial Officer from 2010 until the Baxalta spin off. Mr. Hombach began his career at Baxter, a global healthcare company, in 1989 and served in a number of roles there, including as Vice President of Finance EMEA from 2004 to 2007 and Treasurer from 2007 to 2010.

Director since: 2018
Age: 52

Independent

Other Current Directorships

BioMarin Pharmaceutical Inc.
Other Directorships within Past 5 Years

None.
Qualifications

Mr. Hombach’s considerable executive and financial experience qualify him to serve on our Board. His background as an executive at large, multi-national corporations undertaking complex strategic and transactional transitions, in addition to his operational and financial expertise, strengthen the business and strategic insight of our Board.

Other Current Directorships Other Directorships within Past 5 Years

BioMarin Pharmaceutical Inc. None.
Aptinyx Inc.


logoa011a.jpg
911


mccreightheadshot.jpgdavidmccreight1a.jpg
DAVID W. MCCREIGHT

Director since: 2018
Age: 58

Independent

Mr. McCreight is the retired President of Urban Outfitters, Inc., an internationalparent of Urban Outfitters, Anthropologie Group, and Free People consumer brands whose products retailerare distributed internationally through their digital, retail, and wholesaler, and Chief Executive Officer of its Anthropologie Group.wholesale channels. Mr. McCreight served as President of Urban Outfitters, Inc. from 2016 to 2018 and Chief Executive Officer of Anthropologie from 2011 to 2018 and2018. During his tenure as PresidentCEO of Urban OutfittersAnthropologie, Mr. McCreight led the company’s transformation from 2016a store-centric brand to 2018.a best-in-class omnichannel platform while enhancing its customers’ brand experience. Previously, Mr. McCreight served as President of Under Armour from 2008 until 20102010; and he was President, from 2005 to 2008, and Senior Vice President, from 2003 to 2005, of Lands’ End. In April 2021, Mr. McCreight was named Chief Executive Officer of Lulu’s Fashion Lounge Holdings, Inc., a privately-held online fashion and lifestyle retailer.

Director nomineeQualifications
Age: 55

Independent

Mr. McCreight has executive experience leading high-profile retail brands in highly competitive and fast-evolving marketplaces. For over twenty years, Mr. McCreight led organizations in developing omnichannel strategies and digital competencies to expand the reach for new customers and strengthen relationships with existing customers. His deep experience as an omnichannel brand executive and successful track record qualify him to serve on our Board, particularly as CarMax continues to differentiate and grow its brand and enhance its omnichannel strategy.

Other Current Directorships

None.
Other Directorships within Past 5 Years

Wolverine World Wide, Inc. DAVIDsTEA, Inc. (2014-2018)
Qualifications

Mr. McCreight’s extensive experience as a retail executive qualifies him to serve on our Board. His background as a leader at high profile retail brands executing omni-channel strategies in a fast-evolving market environment will allow him to contribute key strategic insights to our Board.


nasha03.jpgbillnash1a.jpg
WILLIAM D. NASH

Director since: 2016
Age: 52

President and Chief Executive Officer

Mr. Nash has been the President and Chief Executive Officer of CarMax since September 2016. He was promoted to President in February 2016. In 2012, he assumed the role of Executive Vice President, Human Resources and Administrative Services, where he oversaw human resources, information technology, procurement, loss prevention, employee health & safety, and construction & facilities. In 2011, Mr. Nash was promoted to Senior Vice President, Human Resources and Administrative Services. Previously, he served as Vice President and Senior Vice President of Merchandising, after serving as Vice President of Auction Services. Mr. Nash joined CarMax in 1997 as auction manager. Before joining CarMax, Mr. Nash, a CPA, held a variety of accounting roles at Circuit City.

Director since: 2016
Age: 49

President and Chief
Executive Officer

Other Current Directorships

None.
Other Directorships within Past 5 Years

None.
Qualifications

As the chief executive officer of CarMax, Mr. Nash leads the Company’s day-to-day operations and is responsible for establishing and executing the Company’s strategic plans. His significant experience in the auto retail industry, his tenure with CarMax and his motivational leadership of more than 25,000 CarMax associates qualify him to serve on our Board.

Other Current Directorships Other Directorships within Past 5 Years

None. None.



1012


markoneiljan2020bw1a.jpg
MARK F. O’NEIL

Director since: 2019
Age: 62

Independent
shindera01.jpg
Mr. O’Neil retired as Chief Operating Officer of Cox Automotive, a global automotive services and software company, in March 2019 after being named to the position in 2016 following Cox’s acquisition of Dealertrack Technologies, Inc., a publicly traded provider of software, marketing and e-commerce services for automotive retailers. At Cox, Mr. O’Neil led the rebuild of the Autotrader website to make it more interactive for consumers. Mr. O’Neil was CEO of Dealertrack from 2001 until the sale to Cox in 2015 and also served as President from 2001 to 2014. He was a director of Dealertrack from 2001 to 2015 and Chairman of the Board from 2005 to 2015. As CEO of Dealertrack, Mr. O’Neil led the company’s growth in becoming the leading provider of web-based software solutions and services for all major segments of the automotive retail industry, including creating the largest online auto credit application network in the U.S. and Canada. Mr. O’Neil began his career at Intel Corporation and subsequently worked for McKinsey & Co. before moving to the automotive industry in the late 1980s. His experience in the automotive industry includes serving as President of Ertley MotorWorld, a dealer group based in Pennsylvania. From this traditional retail dealer group, Mr. O’Neil went on to work on the development and rollout of CarMax, serving in various roles at CarMax from 1992 until 2000, including as Vice President from 1997 to 2000. From 2000 through 2001, Mr. O’Neil was President and COO of Greenlight.com, an online automotive sales website.

Qualifications

Mr. O’Neil’s extensive experience as a chief executive and a leader at the intersection of auto retail and technology uniquely qualifies him to serve on our Board. During his over 30-year career in auto retail, Mr. O’Neil led several companies through periods of significant retail innovation, using technology solutions to disrupt and transform financing, insurance, marketing and other activities within the automotive retail sales and service processes.

Other Current Directorships Other Directorships within Past 5 Years

None. None.

pietrosatriano1a.jpg
PIETRO SATRIANO

Director since: 2018
Age: 58

Independent

Mr. Satriano has been the Chief Executive Officer and a director of US Foods Holding Corp., a publicly held foodservice distributor, since July 2015 and Chairman of the US Foods board since December 2017. Prior to that, Mr. Satriano served as Chief Merchandising Officer of US Foods from February 2011 until July 2015. Before joining US Foods, Mr. Satriano was President of LoyaltyOne Canada from 2009 to 2011 and served in a number of leadership positions at Loblaw Companies Limited, including Executive Vice President, Loblaw Brands, and Executive Vice President, Food Segment, from 2002 to 2008. Mr. Satriano began his career in strategy consulting, first in Toronto, Canada with what is now The Boston Consulting Group, and then in Milan, Italy with the Monitor Company.

Qualifications

Mr. Satriano’s chief executive experience at US Foods, as well as his extensive executive experience at consumer-facing companies, qualify him to serve on our Board. In his role as CEO, Mr. Satriano is leading US Foods’ strategy of using technology and e-commerce solutions to fuel future growth in the highly-competitive and rapidly-evolving foodservice distribution industry.

Other Current Directorships Other Directorships within Past 5 Years

US Foods Holding Corp. None.
logoa011a.jpg
13


marcyshinder1a.jpg
MARCELLA SHINDER

Director since: 2015
Age: 54

Independent

Ms. Shinder servesserved as the Global Head of MarketingPartnerships at WeWork Companies, Inc., a technologically driven global provider of shared working spaces.spaces, from April 2019 to November 2019. Ms. Shinder joined WeWork in March 2018, serving as Global Head of Marketing until April 2019. At WeWork, Ms. Shinder was responsible for leading a global, integrated, omnichannel marketing agenda. Prior to joining WeWork, Ms. Shinder was Chief Marketing Officer at WorkMarket, a leading provider of advanced labor automation technology,venture-backed enterprise software-as-a-service company acquired by ADP, from May 2016 until March 2018. Before that, Ms. Shinder was Chief Marketing Officer of Nielsen Holdings plc, the world’s leading consumera global measurement and data and informationanalytics company from 2011 to 2016.2016 where she transformed the company’s digital properties and positioned it for success as a leader in digital measurement. Prior to joining Nielsen, Ms. Shinder washeld various executive roles during her 17 years with American Express, serving in a varietyincluding Head of executive roles spanning general managementMarketing and marketing including, most recently, as General Manager of the American Expressdivisions including OPEN charge card portfolio.

Small Business and Global Business Travel where her work and leadership earned numerous industry accolades for digital leadership and marketing innovation. Ms. Shinder joined Charlesbank Capital Partners, a private equity firm, in 2020 as an Advisory Director. Ms. Shinder is also a founding member of Brilliant Friends Investing, a venture capital fund for women-founded businesses.

Director since: 2015
Age: 51

Independent

Other Current Directorships

None.
Other Directorships within Past 5 Years

None.
Qualifications

Ms. Shinder’s experiences as the lead marketing officer of innovative venture capital backed technology companies, as a senior executive at a leading information managementglobal measurement and data analytics company, and at a large consumer financial services organization focused on consumer lending, qualify her to serve on our Board. Further, Ms. Shinder’s deep experience with omnichannel media and marketing, digital transformation, big data and analytics, machine learningAI and advanced technologies, cybersecurity, marketing and product innovation, and social media digital marketing and branding enable her to provide additional insight to our Board and its committees.

Other Current Directorships Other Directorships within Past 5 Years

None. None.

steenroda01.jpgmitchsteenrod1a.jpg
MITCHELL D. STEENROD

Director since: 2011
Age: 54

Lead Independent Director

Mr. Steenrod has beenis the retired Senior Vice President and Chief Financial Officer of Pilot Travel Centers LLC, the nation’s largest operator of travel centers and truck stops, since 2004.stops. Mr. Steenrod joined Pilot Travel Centers in 2001 as Controllercontroller and Treasurer.treasurer. In 2004, he was promoted to Senior Vice President and Chief Financial Officer. Officer and held this position until his retirement in 2018. During his tenure as CFO, Mr. Steenrod also had oversight responsibility for the technology, business development, supply chain and legal departments.Previously, he spent 12 years with Marathon Oil Company and Marathon Ashland Petroleum LLC in a variety of positions of increasing responsibility in accounting, general management and marketing.


Director since: 2011
Age: 51

Independent

Other Current Directorships

None.
Other Directorships within Past 5 Years

None.
Qualifications

Mr. Steenrod’s extensive retail industry and operational experience as well as his experience implementing successful growth strategies, including growingparticipating in several large acquisitions and business combinations at Marathon Ashland Petroleum LLC and Pilot, Travel Centers from more than 200 travel centers to over 650 branded locations over a span of 16 years, qualify him to serve on our Board. Additionally, Mr. Steenrod’s extensive financial and accounting experience, including his years of experience as a chief financial officer, strengthens our Board through his understanding of accounting principles, financial reporting rules and regulations, internal controls, and internal controls.




logoa01.jpg
11


tiefel.jpg
WILLIAM R. TIEFEL

Mr. Tiefel is Lead Independent Director of CarMax and served as Chair of the Board from 2007 to 2016. He is also the retired Vice Chairman of Marriott International, Inc. and Chairman Emeritus of The Ritz-Carlton Hotel Company, LLC since 2002. He joined Marriott Corporation in 1961. He was named President of Marriott Hotels and Resorts in 1989, President of Marriott Lodging in 1992 and Vice Chairman of Marriott International and Chairman of The Ritz-Carlton Hotel Company in 1998.

technology oversight.

Director since: 2002
Age: 84

Lead Independent
Director

Other Current Directorships

None.
Other Directorships within Past 5 Years

Recharge Acquisition Corp. None.
Qualifications

Mr. Tiefel’s vast leadership experience with a customer-focused, service-oriented lodging and hospitality enterprise qualifies him to serve on our Board. His considerable management roles have been valuable to the Board not only as a director, but also as the Board’s chair and lead independent director. His steady leadership and his tenure as a director, chair of the Board and lead independent director provide continuity and value to our Board.



14



12



CORPORATE GOVERNANCE

 
CarMax is committed to good corporate governance. In this section of the proxy statement we describe our governance policies and practices and the role our Board plays in shaping them.
 
Overview
 
Our business and affairs are managed under the direction of the Board in accordance with the Virginia Stock Corporation Act, our articles of incorporation and our bylaws. The standing committees of the Board are the Audit Committee, the Compensation and Personnel Committee, and the Nominating and Governance Committee, and the Technology and Innovation Committee.
 
The Board and its committees direct our governance practices. The Board has made significant changes to those practices in recent years in response to shareholder feedback and based on evolving practices and the Board’s independent judgment. Demonstrating its continued interest in adopting meaningful shareholder focused changes, since 2011 the Board has:
approved a majority vote standard for the election of directors,
allowed CarMax’s shareholder rights plan to expire without renewal,
established annual elections for all directors,
adopted a mandatory director retirement policy providing that directors, with limited exceptions, may not stand for reelection after reaching age 76, and
adopted a proxy access right for eligible CarMax shareholders.shareholders, and
added a standing Technology and Innovation Committee.

These changes supplement longstanding good governance practices, such as maintaining a largely independent Board (9(10 of 1112 director nominees) and appointing a lead independent director to lead meetings of the independent directors and work alongside the chair.

Five of our 9 independent director nominees have joined the Board since April 2015.
the chair.

As part of its commitment to board refreshment and seeking diverse perspectives and skills in new directors, in recent years the Board has added fiveAs part of its commitment to board refreshment and seeking diverse perspectives and skills in new directors, in recent years the Board has added six independent directors (Ms. Shinder in 2015, Ms. Chawla in 2017, and Mr. Bensen, Mr. Hombach, and, if elected,
Mr. McCreight, and Mr. Satriano in 2018)2018, and Mr. O’Neil in 2019).

In addition to improvements to our governance practices, we have implemented several initiatives and programs to support our commitment to having a positive impact on our people, communities, and the skillsenvironment. We discuss these initiatives and experiencesprograms as well as reporting our new directors bringprogress in environmental, social, and governance (ESG) matters in our annual Responsibility Report, which we first published in December 2019. The preparation of the report is overseen by a management level ESG Leadership Team, which reports directly to Bill Nash, our Chief Executive Officer and President. In addition, the Board, they have allowed usNominating and Governance Committee has oversight for corporate and social responsibility, environmental, and sustainability matters, including the Responsibility Report. We expect to reducepublish the average age (from 62 to 56) and average tenure (from 8.1 years to 5.7 years) of2021 Responsibility Report on our directors since 2014, while preserving continuity with our continuing directors.website on or around May 28, 2021.

Additional information concerning the Board’s director selection process and refreshment can be found beginning on page 17.

The Board has approved documents that memorialize our governance standards and practices. These documents include our bylaws, our corporate governance guidelines and a code of business conduct. These documents, each of which is described below, are available under the “Corporate Governance”“Governance” link at investors.carmax.com.investors.carmax.com. We will send you a printed copy of any of these documents without charge, upon written request to our Corporate Secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238.

logoa011a.jpg
1315


BylawsOur bylaws regulate the corporate affairs of CarMax. They include provisions relating to shareholder meetings, voting, the nomination of directors and the proxy access right.
Corporate Governance GuidelinesOur Corporate Governance Guidelinescorporate governance guidelines set forth the Board’s practices with respect to its responsibilities, qualifications, performance, direct access to managementassociates and independent advisors, compensation, continuing education, and management evaluation and succession. The guidelines also include director stock ownership requirements.
Code of Business Conduct
Our code of business conduct is the cornerstone of our compliance and ethics program. It applies to all CarMax associates and Board members. It includes provisions relating to honest and ethical conduct, compliance with laws, the handling of confidential information and diversity. It explains how to use our associate help line and related website, both of which allow associates to report misconduct anonymously. It also describes our zero-tolerance policy on retaliation for making such reports.
 
Any amendment to, or waiver from, a provision of this code for our directors or executive officers will be promptly disclosed under the “Corporate Governance”“Governance” link at investors.carmax.com.
 
We will send you

Corporate Responsibility and Sustainability

For over 25 years, CarMax has transformed the way people buy and sell cars. When CarMax first opened its doors in 1993, we made a printed copycommitment to conduct business in an ethical, honest, and transparent way. As we have grown from that first store to over 200 locations and nearly 27,000 associates, so too has grown our ability to positively impact and support our associates, our customers, our communities, and our environment.

At CarMax, we believe that acting responsibly not only serves our core values but also drives the long-term, sustainable value of anyCarMax for all of these documents, without charge, upon written requestour stakeholders, including our associates, customers, communities, and shareholders. To demonstrate our ongoing commitment to corporate responsibility and sustainability, we formalized our ESG governance structure in 2020. Sponsored by our President and CEO, our cross-functional ESG Leadership Team is comprised of senior leaders from across the company who establish and implement the strategy for CarMax’s approach to ESG matters.

Under the direction of our ESG Leadership Team, our ESG activities are managed by three working groups:

Our Environmental working group is responsible for overseeing activities related to managing CarMax’s environmental footprint. The group is led by our Vice President, Construction Design and Facilities, and works closely with our Environment, Health, and Safety team to ensure responsible energy management and waste minimization practices across the organization.

Our Social working group is responsible for overseeing CarMax’s efforts to put people first and care for our communities. Comprised of our Chief Diversity and Inclusion Officer as well as senior leaders from our Human Resources, Public Affairs and Communications, and Community Relations functions, the group works with their respective teams to drive what’s possible for our associates as well as the communities where we live and work.

Our Governance working group is responsible for overseeing activities related to CarMax’s governance and ethics programs and policies. Led by the General Counsel, who is our Secretary and Chief Compliance Officer, the group includes senior leaders from our legal and investor relations teams and ensures the organization consistently follows sound corporate governance practices.

Additionally, our ESG governance framework is formalized at the Board level through our Nominating and Governance Committee. The Nominating and Governance committee charter outlines the responsibility of its members to consider corporate and social responsibility, environmental and sustainability matters as necessary, as well as make recommendations to the Board, or take action with respect to appropriate ESG matters.

Due to our increasing focus on corporate responsibility, in April 2021, we established a new Corporate SecretarySocial Responsibility (“CSR”) team led by a newly named Vice President, CSR. The CSR team includes, in part, the Community Relations, Diversity and Inclusion, Employer Brand, and Internal Communications teams. Because our associates are always at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238.the center of helping

16


us make a positive impact, the CSR team is in our human resources department and reports directly to our SVP and Chief Human Resources Officer. The team was formed, in part, to help harmonize and operationalize certain goals and strategies established by our ESG Leadership Team and will work across the organization to help shape our future vision and strategy for CSR.

We organize our approach to responsibility and sustainability around four main pillars: Putting People First, Caring for Our Communities, Protecting the Environment, and Ensuring Responsible Governance and Ethics.

PUTTING PEOPLE FIRST

An Award-Winning Workplace
A FORTUNE “100 Best Companies to Work For®” for seventeen consecutive years, we are proud to provide an award-winning workplace where we help all associates progress on their career journey and achieve their career goals. Our associates drive what’s possible every day; they are the key to our success – especially when times are challenging. We provide an exceptional workplace full of opportunities to learn and grow, celebrate and reward accomplishments, and take care of each other and our communities when they need us most.

A Commitment to Diversity and Inclusion
As a company, diversity and inclusion are core to our engagement, growth and success. Our diversity and inclusion vision is for everyone, everywhere, to have the same opportunity to reach their full potential. We believe that our success lies in having diverse perspectives and are committed to an inclusive workplace where everyone feels they have a voice and belong. We hired our first Chief Diversity & Inclusion Officer in 2020 and along with our D&I Council and Executive Steering Committee, they are responsible for fostering diversity and inclusion for our Associates, customers, and communities. For our Associates, our main areas of focus are: education, talent acquisition, leadership development, and associate experience.

CARING FOR OUR COMMUNITIES
 
Community Engagement and Involvement
Just as we are dedicated to driving what’s possible for our customers and associates, we recognize when our communities thrive, we do, too. Our values make it clear: We “Put People First,” and that means giving back to help support the communities where our associates live and work.

At CarMax, we also believe taking a stand against injustice is the right thing to do. We are committed to investing in philanthropic organizations that ensure access to economic opportunity for everyone. In June 2020, we pledged $1 million to organizations that promote fairness and inclusion. We then spent the next few months listening to and learning from our associates and external experts as we evaluated how we could maximize our impact. By taking the time to listen and learn, we identified clear pathways that align with our business, expertise, and passion to spur economic opportunity in our communities.

Our social justice philanthropy focuses on four pathways: education, careers, access to credit and financial education, and entrepreneurship. Building pathways to long-term prosperity through equitable access to education, careers, and financing, as well as promoting entrepreneurship, is critical to addressing economic disparities that exist within underserved communities.

The CarMax Foundation
While 2020 was an unprecedented year, our commitment to our communities remained constant. Due to the pandemic, many partnerships and programs were paused or pivoted, affording The CarMax Foundation unique opportunities to reinforce our commitment to our nonprofit partners. Among other programs, at the onset of the pandemic, the Foundation awarded $2.5 million in unrestricted program grants to approved nonprofits so they could direct our contribution to best meet community needs.

PROTECTING THE ENVIRONMENT
Managing our Environmental Footprint
We actively look for more efficient ways to use resources and reduce our environmental impact by reducing our energy consumption, emissions, and waste.

Consistent with these efforts, we recently announced our commitment to achieving net zero greenhouse gas (GHG) emissions by 2050 and a 50% reduction in GHG emissions by 2025, compared with a 2018 baseline.

Our effort will initially focus on reducing theemissions our operations generate and increasing the share of renewable energy in the company’s overall electricity supply.
logoa011a.jpg
17



In order to fully implement this strategy we expect to:
Avoid and reduce emissions through energy conservation measures;
Apply on and off-site renewable energy generation;
Implement renewable energy procurement strategies, including renewable supply contracts and power purchase agreements; and
Purchase verified and socially beneficial offsets, as needed.

In addition to our net zero initiative, we are also focusing on the expanding market for electric vehicles (EVs). To that end, we will continue to invest in training, tools, and internal infrastructure to strengthen our ability to service and recondition EVs to our high standards.

ENSURING RESPONSIBLE GOVERNANCE AND ETHICS
Sound Corporate Governance
Our Board and management have adopted governance standards and practices that seek to further our commitment to integrity while ensuring effective enterprise risk management. Our compliance and ethics program works to ensure full legal and regulatory compliance across all aspects of our business.

Ethics
Our fundamental principle of integrity is reflected in the way we serve our customers, treat each other, and deliver our products. We rely on our fair and responsible business practices, our code of business conduct training, and regular benchmarking and improvements to our compliance and ethics program to maintain our culture of integrity. This culture is a distinct competitive advantage and allows us to attract and maintain a high-performing workforce.

Data Security and Consumer Privacy
Our comprehensive, risk-based approach to safeguarding information reflects our commitment to do the right thing and protect the sensitive data of those who trust in us.

As an auto retailer and financial institution, we are required to collect a significant amount of sensitive information to protect our business and our customers from fraudulent activity and to comply with regulatory requirements. As such, we take the responsibly to collect and protect sensitive data seriously and maintain a comprehensive program of technical solutions, procedural requirements and policies, staffed by well-trained and experienced cybersecurity and privacy professionals. Although the risks of cybersecurity breaches are dynamic, and potentially only growing as our reliance on digital operations increases, in the last three fiscal years, to our knowledge no information security breach has resulted in material expenses or the material compromise of our customers’ or employees’ sensitive information. Given the potential impact and dynamic nature of cybersecurity threats, our management team briefs either the full Board or a committee of the Board on a quarterly basis on topics related to technology and cybersecurity risk.

RESPONSIBILITY REPORTING

We publish our Responsibility Report annually, which is available at socialresponsibility.carmax.com. We expect to post the 2021 Responsibility Report on or around May 28, 2021. The Responsibility Report includes a comprehensive discussion of the initiatives and programs we have implemented to support our commitment to having a positive impact on our people, communities, and the environment. In preparing the Responsibility Report we considered various standards, frameworks, ratings, and rankings for responsibility and sustainability reporting. Several of the metrics and narrative disclosures in the report align with the guidance provided by the Sustainability Accounting Standards Board (“SASB”) for the Consumer Goods Sector.

The Responsibility Report is reviewed by our Nominating and Governance Committee and our Board.

Independence
 
Our Board, in consultation with the Nominating and Governance Committee, evaluates the independence of our directors and director nominees at least annually. The most recent evaluation took place in April 2018.2021. During this evaluation, the Board considered transactions between the directors (and their immediate family members) and the Company and its affiliates. The Board determined that the following directors and director nominee (Mses. Chawla, Goodman, and Shinder and Messrs. Bensen, Blaylock, Colberg, Garten, Grafton, Grubb, Hombach, McCreight, Steenrod, and Tiefel) are independent under the listing standards of the New York Stock Exchange (“NYSE”). The Board had determined that Messrs. Gangwal and Standley were independent under NYSE listing standards while they served during fiscal 2018. :

18


Peter J. BensenDavid W. McCreight
Ronald E. BlaylockMark F. O’Neil
Sona ChawlaPietro Satriano
Shira GoodmanMarcella Shinder
Robert J. HombachMitchell D. Steenrod

Mr. Folliard is not independent because he was an executive officer of CarMax until 2016, and Mr. Nash is not independent because he is currently an executive officer of CarMax.
In assessing independence, the Board considered transactions not just between CarMax and the individual directors themselves (and their immediate family members), but also between CarMax and entities associated with the directors or their immediate family members. The Board’s review included the following transactions:following:

Ms. Goodman was an officer and a director of Staples, Inc. until January 2018. CarMax purchased goods and services from Staples in the ordinary course of business in fiscal 2018. The amount that CarMax paid to Staples in each of the last three fiscal years did not exceed the greater of $1 million or 2% of the total revenue of Staples in each year.
Ms. Chawla joined CDW Corporation as an executive officer in January 2020. CarMax purchased technology solutions from CDW in the ordinary course of business in fiscal 2020 and fiscal 2021. In addition, CDW acts as a value-added reseller of Microsoft products to CarMax. While CarMax does not make payments to CDW for this service, CDW does receive compensation from Microsoft in connection with products purchased under this arrangement. The payments from CarMax or in connection with sales to CarMax in each of the last three fiscal years did not exceed the greater of $1 million or 2% of the total net sales of CDW in each year.

Mr. Colberg is an officer and director of Assurant, Inc. Assurant has announced a proposed merger with The Warranty Group, a current CarMax service provider.

Mr. Garten is a non-employee director of Aetna Inc., which did business with CarMax in fiscal 2018. The business relationship between CarMax and Aetna involved the supply of services to CarMax in the ordinary course of business.

The Board determined that none of the relationships it considered impairedthis relationship did not impair the independence of the non-employee directors.Ms. Chawla.




14


Board Leadership Structure
 
CarMax has historically split the roles of CEO and Board chair. Mr. Folliard was our CEO from 2006 until his retirement in 2016, at which time the Board appointed Mr. Nash as CEO and Mr. Folliard as non-executive chair. The Board determined that Mr. Folliard’s long history of leading the Company uniquely positions him to serve as non-executive chair.

As non-executive chair of our Board, Mr. Folliard is responsible for chairing Board meetings and shareholder meetings, of shareholders, attending meetings of the Board’s committees with the approval of the respective committee, and assisting management in representing CarMax to external groups as needed and as determined by the Board. The Board elects its chair annually.

Mr. Nash oversees the day-to-day affairs of CarMax and directs the formulation and implementation of our strategic plans. We believe that this leadership structure is currently the most appropriate for CarMax because it allows our CEO to focus primarily on our business strategy and operations while leveraging the experience of our chair to direct the business of the Board.

Mr. Tiefel,Steenrod, a director since 2002, served2011, was appointed as the independent chair of the Board from 2007 until 2016, when he was appointedBoard’s lead independent director.director in 2019. As lead independent director, Mr. TiefelSteenrod serves as the principal liaison between the independent, non-management directors and the CEO, and is responsible for setting the agendas for Board meetings, presiding over executive sessions of the independent directors, coordinating feedback from directors in connection with the evaluations of the CEO and each director, and acting as chair of any Board meeting when the non-executive chair is not present. The Board elects its lead independent director annually.

Our Board periodically reviews this structure and recognizes that, depending on the circumstances, a different leadership model might be appropriate. The Board has no fixed policy on whether the roles of chair and CEO should be separate or combined, which maintains flexibility based on CarMax’s needs and the Board’s assessment of the Company’s leadership. Our corporate governance guidelines do provide that the Board appoint a lead independent director in the event the CEO is elected chair or the chair otherwise does not qualify as independent.


logoa011a.jpg
19


Board Committees
 
TheDuring fiscal 2021, the Board hashad three standing committees: Audit, Compensation and Personnel, and Nominating and Governance. In April 2021, the Board formed a new Technology and Innovation Committee. Each committee is composed solely of independent directors as that term is defined in applicable rules of the U.S. Securities and Exchange Commission (“SEC”) and the NYSE.

Each committee is composed solely of independent directors.
In addition, all members of the Compensation and Personnel Committee qualify as “outside directors” within the meaning of Section 162(m) of the Internal Revenue Code and “non-employee directors” as defined by Rule 16b-3 under the Securities Exchange Act of 1934. Each committee has a charter that describes the committee’s responsibilities. These charters are available under the “Corporate Governance”“Governance” link at investors.carmax.com or upon written request to our Corporate
Secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238.



logoa01.jpg
15


The table below lists the members and summarizes the responsibilities of the threefour committees. Membership of the committees is expected to change as shown below following the annual shareholders meeting due to the changes in the composition of the Board discussed on page 6.
CommitteeCurrent MembersExpected Members After the Annual Shareholders MeetingResponsibilities
Audit
Mitchell D. Steenrod
(Chair)

Peter J. Bensen
Sona Chawla

(Chair)

Robert J. Hombach
Marcella Shinder

Mitchell D. Steenrod
(Chair)

Peter J. Bensen
Robert J. Hombach
David W. McCreight

Mark F. O’Neil

The Audit Committee assists in the Board’s oversight of:
 
§the integrity of our financial statements;
§our compliance with legal and regulatory requirements;
§the independent auditors’ qualifications, performance and independence; and
§the performance of our internal audit function.
 
The Audit Committee retains and approves all fees paid to the independent auditors, who report directly to the Committee. Each member of the Audit Committee is financially literate, with Mr. Bensen Mr. Hombach, and Mr. SteenrodHombach considered audit committee financial experts under the standards of the NYSE and the SEC.
 
The Audit Committee’s report to shareholders can be found on page 23.27.

Compensation

and Personnel
Ronald E. Blaylock
(Chair)

W. Robert Grafton
Shira Goodman
William R. Tiefel
Ronald E. Blaylock
(Chair)

Sona Chawla
William R. TiefelMitchell D. Steenrod
 
The Compensation and Personnel Committee assists in the Board’s oversight of:
 
§our executive compensation philosophy;
§our executive and director compensation programs, including related risks;
§salaries, short- and long-term incentives and other benefits and perquisites for our CEO and other executive officers, including any severance agreements; and
§the administration of our incentive compensation plans and all equity-based plans.plans; and
management succession planning, including for our CEO.
 
The Compensation and Personnel Committee has sole authority to retain and terminate its independent compensation consultant, as well as to approve the consultant’s fees.
 
The Compensation and Personnel Committee’s report to shareholders can be found on page 40.45.

20


Nominating

and Governance
Alan B. Colberg
(Chair)

Edgar H. Grubb
Jeffrey E. Garten
Shira Goodman

(Chair)


Pietro Satriano
Marcella Shinder
The Nominating and Governance Committee assists in the Board’s oversight of:
 
§Board organization and membership, including by identifying individuals qualified to become members of the Board, considering director nominees submitted by shareholders, and recommending director nominees to the Board;
§     management succession planning, including for our CEO;corporate and social responsibility, environmental and sustainability matters; and
§our corporate governance guidelines.
Technology and Innovation
Sona Chawla
(Chair)

Mark F. O’Neil
Marcella Shinder
The Technology and Innovation Committee assists in the Board’s oversight of:
our technology, omni-channel, digital, e-commerce, and innovation strategies;
how CarMax measures and tracks enterprise critical progress and outcomes related to technology focused business initiatives;
significant emerging technology, omni-channel, e-commerce, digital, and innovation trends;
major technology related project progress, budgets, and effectiveness;
our development and commercial use of material data assets; development and harnessing of data science and analytics capabilities; machine learning initiatives; and CarMax’s intellectual property portfolio; and
risks and exposures related to cybersecurity, data privacy, and business continuity matters.
 

Board and Committee Meetings
 
During fiscal 2018,2021, our Board met foureighteen times and our Board committees met a combined 22 times. The number of Board meetings in fiscal 2021 was significantly higher than in past years due to the ongoing oversight of our Board of our response to the COVID-19 crisis. Each incumbent director attended 90%86% or more of the total number of meetings of the Board and the committees on which he or she served. The average attendance of all of our incumbent directors in fiscal 20182021 was 99%97%. We expect our directors to attend the annual meeting of shareholders and all of our incumbent directors did so.


16


so in 2020.
 
Our independent directors meet in executive session, without management present, at least once during each regularly scheduled Board meeting. AsOur lead independent director Mr. Tiefel presides over these executive sessions. In addition, our non-management directors meet in executive session, also without management present, at least once during each regularly scheduled Board meeting. As chair, Mr. Folliard presides over these executive sessions.
The table below lists the number of Board and committee meetings in fiscal 20182021 and discloses each director’s attendance.
Director(a)
Board Audit Compensation
and Personnel
 Nominating
and Governance
Ronald E. Blaylock(b)
4

6*
Sona Chawla(c)
4
10

Alan B. Colberg(d)
4
2

4*
Thomas J. Folliard4*


Jeffrey E. Garten(e)
4


4
Shira Goodman4

5
W. Robert Grafton(e)
4

6*
Edgar H. Grubb(e)
4


4*
William D. Nash4


Marcella Shinder4
12

John T. Standley(f)
3
10

Mitchell D. Steenrod4
12*

William R. Tiefel(g)
4

6
TOTAL MEETINGS4
12
6
4
DirectorBoardAuditCompensation
and Personnel
Nominating
and Governance
Peter J. Bensen1712*
Ronald E. Blaylock176*
Sona Chawla176
Thomas J. Folliard18*
Shira Goodman154*
Robert J. Hombach1812
David W. McCreight1812
William D. Nash18
Mark F. O'Neil1812
Pietro Satriano174
Marcella Shinder184
Mitchell D. Steenrod**176
TOTAL MEETINGS181264
* Chair
(a)Messrs. Bensen, Hombach, and McCreight were not nominated to the Board until after the end of fiscal 2018 and therefore did not attend any meetings during fiscal 2018. Rakesh Gangwal did not stand for re-election at our 2017 annual shareholders meeting and did not attend any meetings during fiscal 2018.
(b)Mr. Blaylock was named chair of the Compensation and Personnel Committee on October 1, 2017.
(c)Ms. Chawla was elected to the Board and appointed to the Audit Committee on April 24, 2017.
(d)Mr. Colberg was appointed to the Nominating and Governance Committee on April 24, 2017 and concurrently stepped down from the Audit Committee. He was named chair of the Nominating and Governance Committee on October 1, 2017. Mr. Colberg is not standing for re-election at the 2018 annual shareholders meeting.
(e)Mr. Garten, Mr. Grafton, and Mr. Grubb are not standing for re-election at the 2018 annual shareholders meeting.
(f)Mr. Standley retired from the Board on January 29, 2018 and therefore is not standing for re-election at the 2018 annual shareholders meeting.
(g)Mr. Tiefel is lead
** Lead independent director of the Board.

logoa011a.jpg
21




Selection of Directors
 
CRITERIA
 
The Board and the Nominating and Governance Committee believe that the Board should include directors with diverse backgrounds and that directors should have, at a minimum, high integrity, sound judgment and significant experience or skills that will benefit the Company.
In addition, the Board amended our corporate governance guidelines in 2019 to include an affirmative statement that the Nominating and Governance Committee will consider candidates with diversity of experience and background, including ethnic and gender diversity, when searching for new directors.
We believe our Board should include directors with diverse backgrounds. backgrounds, including ethnic and gender diversity. 
In addition, theThe Committee takes into account a number of additional factors in assessing director nominees, including the current size of the Board, the particular challenges facing CarMax, the Board’s need for specific skills or perspectives, and the nominee’s character, reputation, experience, independence from management and ability to devote the requisite time.

We believe that the diverse backgrounds and experiences of our current directors demonstrate the Committee’s success.
Although we do not have a written policy with respect to the consideration of diversity in identifying director nominees, we consider and value diversity in our director selection process. Our code of business conduct defines diversity as the celebration

logoa01.jpg
17


of all people and their individual talents and the embracing of new ideas and new ways of thinking to maximize the potential of the overall organization. Through its consideration of the factors listed above, the Nominating and Governance Committee seeks directors with diverse backgrounds to maximize the potential of the Board. We believe that the diverse backgrounds and experiences of our current directors demonstrate the Committee’s success.
PROCESS
 
The Nominating and Governance Committee screens and recommends candidates for nomination by the Board. The Committee may consider input from several sources, including Board members, shareholders, outside search firms, and management. The Committee evaluates candidates in the same manner regardless of the source of the recommendation, using the criteria summarized above. Shareholders may send their recommendations for director candidates to the attention of our Corporate Secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238.
 
Our bylaws include proxy access provisions, which enable eligible CarMax shareholders to have their own director nominee included in the Company’s proxy materials along with candidates nominated by our Board. Our proxy access right permits an eligible shareholder, or a group of up to 20 shareholders, to nominate and include in CarMax’s proxy materials directors constituting up to 20% of the Board of Directors. To be eligible, the shareholder or shareholder group must have owned 3% or more of our outstanding capital stock continuously for at least three years and satisfy certain notice and other requirements set forth in our bylaws. Shareholders who wish to include director nominations in our proxy statement or nominate directors directly at an annual shareholders meeting must follow the instructions under “Shareholder Proposal Information” on page 66.72.

EVALUATION AND REFRESHMENT
 
In connection with the annual election of directors and at other times throughout the year, the Nominating and Governance Committee considers whether our Board has the right mix of skills and experience to meet the challenges facing CarMax. In addition, as reflected in the 2019 amendments to our corporate governance guidelines, the Nominating and Governance Committee strives to ensure that the Board reflects a diversity of experience and background, including ethnic and gender diversity.

One of the processes that assists the Committee in its consideration is our Board’s annual evaluation process. The Board and each of its committees conducts a self-evaluation. In addition, the chair, lead independent director and Committee preside over a thorough peer evaluation process in which every year each individual director evaluatescompletes an individual evaluation for each of the other director.directors. The collective comments of the directors are compiled and presented by the chair, or by the lead independent director, with respect to the chair’s evaluation, to the full Board for discussion. The results of these evaluations assist the Committee in determining both whether to nominate incumbent directors for reelection and whether to search for additional directors.
 

22


As part of its consideration, the Committee reviews both the age and tenure of incumbent directors. Following the annual meeting, assuming all our director nominees are elected, the average age of our directors will be 56, and their average tenure on ourOur Board will be 5.7 years. In fiscal 2015, the Boardhas adopted a mandatory director retirement policy providing that directors may not stand for re-election after reaching age 76. The Board may waive this limitation in appropriate circumstances.

UnderOur Board has undergone significant refreshment in the past several years, with six of our retirement policy, Mr. Grafton and Mr. Grubb were not nominated for re-election at the 2018 annual shareholders meeting. Mr. Colberg and Mr. Garten are also not standing for re-election. Accordingly,ten independent director nominees having joined the Board has recently added three directors, Mr. Bensen, Ms. Chawla, and Mr. Hombach, and has nominated Mr. McCreight for election to the Board. Each of the recently added directors and the new director nominee are independent and highly qualified to serve on the Board.

To ensure a smooth transition for the Board and our new directors, the Board waived the application of the director retirement policy to Mr. Tiefel for one year so he could continue on the Board and as lead independent director.

since 2017. The fresh perspectives and diversity of skills of our newthe directors recently added to the Board, coupled with the institutional knowledge of the continuingtenured independent directors, will provideprovides the Board with ample experience and leadership.

The average age of our directors is 57 years, and their average tenure on our Board is 6 years.



18


Key Board Responsibilities
Board’s Role in Succession Planning
BOARD’S ROLE IN SUCCESSION PLANNING
 
The Board oversees the recruitment, development and retention of executive talent. As part of its oversight, the Board regularly reviews short- and long-term succession plans for the Chief Executive Officer and other senior managementexecutive officer positions. In assessing possible CEO candidates, the independent directors identify the skills, experience and other attributes they believe are required to be an effective CEO in light of CarMax’s business strategies, opportunities and challenges.
 
The Board also considers its own succession. In doing so, the Nominating and Governance Committee and the Board take into account, among other things, the needs of the Board and the Company in light of the overall composition of the Board with a view to achieving a balance of skills, experience and attributes that would be beneficial to the Board’s oversight role. 

Board’s Role in Strategic PlanningBOARD’S ROLE IN STRATEGIC PLANNING
 
The Board has oversight responsibility for our business strategy and strategic planning. While the formulation and implementation of CarMax’s strategic plan is primarily the responsibility of management, the Board plays an active role with respect to the Company’s strategy.role. This includes not only monitoring progress made in executing the strategic plan, but also regularly evaluating the strategy in light of evolving operating and economic conditions.conditions, shifts in market fundamentals, technology and consumer preferences. The Board carries out its role primarily through regular reviews of the Company’s strategic plan and discussions with management, which include both broad-based presentations and more in-depth analyses and discussions of specific areas of focus. In addition, regular Board meetings throughout the year include presentations and discussions with management on significant initiatives implementing the strategic plan; developments affecting an area of the Company’s business; and on trends, competition, and emerging challenges and opportunities. The Board also reviews the strategic plan, including actions taken and planned to implement the strategy, as part of its review and approval of the annual budget.

The Board’s oversight of risk management enhances the directors’ understanding of the risks associated with the Company’s strategic plan and its ability to provide guidance to and oversight of senior management in executing the Company’s strategy.

Board’s Role in Risk OversightBOARD’S ROLE IN RISK OVERSIGHT
 
Taking reasonable and responsible risks is an inherent part of our strategy and is critical to achieving our strategic objectives. Our Board undertakes its responsibility to oversee risks to CarMax through a risk governance framework designed to:
identify critical risks;
allocate responsibilities for overseeing those risks to the Board and its committees; and
evaluate the Company’s risk management processes.
identify critical risks;
allocate responsibilities for overseeing those risks to the Board and its committees; and
evaluate the Company’s risk management processes.
 
The Board does not view risk in isolation. Rather, it considers risks in its business decisions and as part of CarMax’s business strategy. This consideration occurs in the ordinary course of the Board’s business and is not tied to any of the formal processes described below, although it is enhanced by those processes.
 

logoa011a.jpg
1923


The following table describes the components of CarMax’s risk governance framework.
Assignment of Risk Categories

to Board and its Committees
The Board has assigned oversight of certain key risk categories to either the full Board or one of its committees. For each category, management reports regularly to the Board or the assigned committee, as appropriate, describing CarMax’s strategies for monitoring, managing and mitigating risks that fall within that category.


Examples of the risk categories assigned to each committee and the full Board are described below. This list is not comprehensive and is subject to change:
 §
Audit Committee: oversees risks related to financial reporting, compliance and ethics, information technology and cybersecurity, and legal and regulatory issues.
 §
Compensation and Personnel Committee: oversees risks related to human resources and compensation practices.
 §
Nominating and Governance Committee: oversees risks related to government affairs and CarMax’s reputation.
§
Technology and Innovation Committee: oversees risks related to information technology, cybersecurity, and business continuity.
 §
Board: oversees risks related to the economy, competition, shareholder relations, finance and strategy. 
Enterprise Risk Management
Risk Committee: We have a management-level Risk Committee, which is chaired by Thomas W. Reedy,Enrique Mayor-Mora, our ExecutiveSenior Vice President and Chief Financial Officer (“CFO”), and includes as members more than tenfifteen other associates from across CarMax. The Risk Committee meets periodically to identify and discuss the risks facing CarMax.
Board Reporting: The Risk Committee delivers biannual reports to the Board identifying the most significant risks facing the Company.
Board Oversight: On an annual basis, Mr. Reedy,Mayor-Mora, on behalf of the Risk Committee, discusses our procedures for identifying significant risks with the Audit Committee.
Other Processes that Support
Risk Oversight and Management 
The Board oversees other processes that are not intended primarily to support enterprise risk management, but that assist the Company in identifying and controlling risk. These processes include our compliance and ethics program, our internal audit function, pre-filing review of SEC filings by our management-level disclosure committee, and the work of our independent auditors.
 
We believe that our Board leadership structure, discussed in detail beginning on page 15,19, supports the Board’s risk oversight function. Our chair, lead independent director and committee chairs set agendas and lead meetings to ensure strong risk oversight, while our CEO and his management team are charged with managing risk.


Related Person Transactions
 
Our Board has adopted a written Related Person Transactions Policy that applies to any transaction in which:
CarMax or one of its affiliates is a participant;
the amount involved exceeds $120,000; and
the related person involved in the transaction (whether a director, executive officer, owner of more than 5% of our common stock, or an immediate family member of any such person) has a direct or indirect material interest.
A copy of our policy is available under the “Corporate Governance” link at investors.carmax.com. The Audit Committee is responsible for overseeing the Company’s policy and reviewing any related person transaction that is required to be disclosed pursuant to SEC rules.

We did not have any related person transactions in fiscal 2018.2021.
InA copy of our policy is available under the “Governance” link at investors.carmax.com. The Audit Committee is responsible for overseeing the Company’s policy and reviewing any related person transactions, the Audit Committee considers, among other things:
•    the related person’s relationshiptransaction that is required to CarMax;
•    the facts and circumstances of the proposed transaction;
be disclosed pursuant to SEC rules.
In reviewing related person transactions, the Audit Committee considers, among other things:
the related person’s relationship to CarMax;
the facts and circumstances of the proposed transaction;
the aggregate dollar amount involved in the transaction;

24


the related person’s interest in the transaction, including his or her position or relationship with, or ownership in, an entity that is a party to, or has an interest in, the transaction; and


20


the benefits to CarMax of the proposed transaction and, if applicable, the terms and availability of comparable products and services from unrelated third parties.
 
The Audit Committee will approve or ratify a related person transaction only if it determines that: (i) the transaction serves the best interests of CarMax and its shareholders; or (ii) the transaction is on terms reasonably comparable to those that could be obtained in arm’s length dealings with an unrelated third party.
 
We did not have any related person transactions in fiscal 2018.2021.
 
Shareholder Communication with Directors
 
Shareholders or other interested parties wishing to contact the Board or any individual director may send correspondence to CarMax, Inc., c/o Corporate Secretary, 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238, or may send an e-mail to chair@carmax.com, which is monitored by Eric M. Margolin, our Corporate Secretary. Mr. Margolin will forward to the Board or appropriate Board member any correspondence that deals with the functions of the Board or its committees or any other matter that would be of interest to the Board. If the correspondence is unrelated to Board or shareholder matters, it will be forwarded to the appropriate department within the Company for further handling.
 


logoa011a.jpg
2125



PROPOSAL TWO: RATIFICATION OF THE APPOINTMENT OF

THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 
We are asking you to ratify the Audit Committee’s appointment of KPMG LLP (“KPMG”) as CarMax’s independent registered public accounting firm for fiscal 2019.2022. KPMG has served as our independent registered public accounting firm continuously since our separation from Circuit City Stores, Inc. (“Circuit City”) in fiscal 2003, and also served as Circuit City’s independent registered public accounting firm from the incorporation of CarMax, Inc. in 1996 through the separation. KPMG has been appointed by the Audit Committee to continue as CarMax’s independent registered public accounting firm for fiscal 2019.2022. The members of the Audit Committee and the Board believe that the continued retention of KPMG to serve as CarMax’s independent registered public accounting firm is in the best interests of CarMax and its shareholders.

The Audit Committee is directly responsible for the appointment, compensation, retention, evaluation, and oversight of the independent registered public accounting firm retained to audit CarMax’s financial statements. The Audit Committee is also responsible for the audit fee negotiations associated with CarMax’s retention of KPMG. In accordance with the SEC-mandated rotation of the audit firm’s lead engagement partner, the Audit Committee and its chairperson are directly involved in the selection of KPMG’s lead engagement partner and were directly involved in the selection of KPMG’s current lead engagement partner, whose period of service began in fiscal 2016.2021. Furthermore, in order to ensure continuing auditor independence, the Audit Committee periodically considers whether there should be a regular rotation of the independent registered public accounting firm.

Although we are not required to seek shareholder ratification, we are doing so as a matter of good corporate governance. If the shareholders do not ratify the appointment of KPMG, the Audit Committee will reconsider its decision. Even if the appointment is ratified, the Audit Committee, in its discretion, may change the appointment at any time during the year if it determines that a change would be in the best interests of CarMax and its shareholders.
 
We expect that representatives of KPMG will attend the annual shareholders meeting. They will be given the opportunity to make a statement if they desire to do so and to respond to appropriate questions.
 
The Board recommends a vote FOR Proposal Two.
 



2226



AUDIT COMMITTEE REPORT

 
The Audit Committee reports to and acts on behalf of CarMax’s Board of Directors by providing oversight of the integrity of the Company’s financial statements, the Company’s independent and internal auditors, and the Company’s compliance with legal and regulatory requirements. The Audit Committee operates under a written charter adopted by the Board, which is reviewed annually and is available under the “Corporate Governance”“Governance” link at investors.carmax.com. The members of the Audit Committee meet the independence and financial literacy requirements of the NYSE and the SEC.
 
Management is responsible for the preparation, presentation and integrity of the Company’s financial statements and the establishment of effective internal control over financial reporting. KPMG, the Company’s independent registered public accounting firm, is responsible for auditing those financial statements in accordance with the standards of the Public Company Accounting Oversight Board (“PCAOB”) and expressing an opinion on the conformity of CarMax’s audited financial statements with generally accepted accounting principles and on the effectiveness of CarMax’s internal controls over financial reporting. In this context, the Audit Committee has met and held discussions with management, KPMG and the Company’s internal auditors, meeting 12 times in fiscal 2018.2021.

Management represented to the Committee that the Company’s fiscal 20182021 consolidated financial statements were prepared in accordance with generally accepted accounting principles, and the Committee reviewed and discussed the fiscal 20182021 consolidated financial statements with management and KPMG.
 
The Committee has discussed with KPMG the matters required to be discussed by the applicable auditing standards,requirements of the PCAOB and the SEC, including significant accounting policies and the quality, not just the acceptability, of the accounting principles utilized. The Committee has also received from KPMG the written disclosures and the letter required by applicable requirements of the PCAOB regarding the independent auditor’s communications with the Audit Committee regarding independence, and the Audit Committee has discussed with KPMG the firm’s independence. The Audit Committee concluded that KPMG is independent from the Company and management.
 
In reliance on these reviews and discussions, the Committee recommended to the Board of Directors that the audited consolidated financial statements be included in the Company’s Annual Report on Form 10-K for the fiscal year ended February 28, 2018,2021, for filing with the SEC.
 
AUDIT COMMITTEE
 
Mitchell D. Steenrod,Peter J. Bensen, Chair
Sona ChawlaRobert J. Hombach
Marcella ShinderDavid W. McCreight

Mark F. O’Neil



 


logoa011a.jpg
2327



AUDITOR FEES
AND PRE-APPROVAL POLICY

 
Auditor Fees and Services
 
The following table sets forth fees billed by KPMG for fiscal 20182020 and 2017.2021.
Years Ended February 28 and 29
Type of Fee20212020
Audit Fees(a)
$2,193,000 $2,428,374 
Audit-Related Fees(b)
570,000 563,000 
Tax Fees(c)
1,462 107,991 
TOTAL FEES$2,764,462 $3,099,365 

Years Ended February 28
Type of Fee2018
2017
Audit Fees(a)
$1,969,125

$1,726,450
Audit-Related Fees(b)
547,000

440,000
Tax Fees(c)
130,002

155,350
TOTAL FEES$2,646,127

$2,321,800
(a)This category includes fees associated with the annual audit of CarMax’s consolidated financial statements and the audit of CarMax’s internal control over financial reporting. It also includes fees associated with quarterly reviews of CarMax’s unaudited consolidated financial statements.
(b)This category includes fees associated with agreed-upon procedures and attestation services related to our securitization program.
(c)This category includes fees associated with tax compliance, consultation and planning services.

(a)This category includes fees associated with the annual audit of CarMax’s consolidated financial statements and the audit of CarMax’s internal control over financial reporting. It also includes fees associated with quarterly reviews of CarMax’s unaudited consolidated financial statements.
(b)This category includes fees associated with agreed-upon procedures and attestation services related to our financing and securitization program.
(c)This category includes fees associated with tax compliance, consultation and planning services.


Approval of Auditor Fees and Services
 
The Audit Committee’s charter provides for pre-approval of audit and non-audit services to be performed by the independent auditors. The Committee typically pre-approves specific types of audit, audit-related and tax services, together with related fee estimates, on an annual basis. The Committee pre-approves all other services on an individual basis throughout the year as the need arises. The Committee has delegated to its chair the authority to pre-approve independent auditor engagements in an amount not to exceed $50,000 per engagement. Any such pre-approvals are reported to and ratified by the entire Committee at its next regular meeting.
 
All audit, audit-related and tax services in fiscal 20182021 were pre-approved by the Audit Committee or pre-approved by the chair pursuant to his delegated authority and subsequently ratified by the Audit Committee. In all cases, the Audit Committee concluded that the provision of such services by KPMG was compatible with the maintenance of KPMG’s independence.




2428



PROPOSAL THREE: ADVISORY RESOLUTION TO

APPROVE EXECUTIVE COMPENSATION

 
We are asking you to approve an advisory resolution approving the compensation of our named executive officers as disclosed in this proxy statement. This vote is commonly referred to as a “Say on Pay” vote and is required by Section 14A of the Securities Exchange Act of 1934. Although this resolution is not binding, we value your opinion and our Compensation and Personnel Committee will consider the outcome of this vote when making future decisions.
 
We believe our executive compensation program promotes the achievement of positive results for our shareholders, aligns pay and performance, and allows us to attract and retain the talented executives that drive our long-term financial success. We urge you to read the “Compensation Discussion and Analysis” section of this proxy statement beginning on page 26,30, which describes in more detail how our executive compensation program operates and how it is designed to achieve our compensation objectives. We also encourage you to review the “Summary Compensation Table” and other compensation tables and narratives, found on pages 4146 through 54.58.
 
We have adopted a policy providing for an annual “Say on Pay” vote. Accordingly, the next advisory vote on the compensation of our named executive officers will occur in 2019.2022.
 
Our Board recommends that, on an advisory basis, shareholders vote in favor of the following resolution:
 
RESOLVED, that the compensation of the named executive officers of CarMax, Inc. (the “Company”), as disclosed in the Company’s 20182021 Proxy Statement pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, compensation tables and the narrative discussion that accompanies the compensation tables, is hereby APPROVED.
 
The Board recommends a vote FOR Proposal Three.
 


logoa011a.jpg
2529



COMPENSATION DISCUSSION AND ANALYSIS

 
Overview
 
The Compensation and Personnel Committee (the “Committee”) oversees an executive compensation program that is intended to drive the creation of long-term shareholder value. This section describes that program and details the compensation earned by our CEO, our CFO, and our three other most highly compensated executive officers. We refer to these five individuals, listed below, as our “named executive officers” or “NEOs”:
William D. NashPresident and Chief Executive Officer. Mr. Nash joined CarMax in 1997 and was promoted to his current position in September 2016. Mr. Nash is also a member of our Board.
Thomas W. ReedyEnrique N. Mayor-MoraExecutiveSenior Vice President and Chief Financial Officer. Mr. ReedyMayor-Mora joined CarMax in 20032011 and was promoted to his current position in 2012.
William C. WoodExecutive Vice President and Chief Operating Officer. Mr. Wood joined CarMax in 1993 and was promoted to his current position in February 2016. As previously announced, Mr. Wood intends to retire from his position by the end of Summer 2018.October 2019.
Edwin J. HillExecutive Vice President Strategy and Business Transformation.Chief Operating Officer. Mr. Hill joined CarMax in 1995 and was promoted to his current position in March 2016. As previously announced, Mr. Hill will succeed Mr. Wood as Chief Operating Officer following Mr. Wood’s retirement.2018.
Eric M. MargolinExecutive Vice President, General Counsel and Corporate Secretary. Mr. Margolin joined CarMax in 2007 and was promoted to his current position in 2016. In April 2016.2021, Mr. Margolin informed the Company of his plan to retire August 31, 2021.
Thomas W. ReedyFormer Executive Vice President, Finance. Mr. Reedy joined CarMax in 2003 and served as Chief Financial Officer from 2010 until he was named EVP, Finance in October 2019. He retired at the completion of our fiscal year on February 28, 2021.
 

Executive Summary
 
FISCAL 2018 HIGHLIGHTS

Market Share GrowthWe estimate that our share of the 0- to 10-year old used vehicle market increased almost 7% in our television markets in calendar 2017.
Store GrowthWe opened 15 stores in fiscal 2018. We currently plan to open 15 stores in fiscal 2019 and between 13 and 16 stores in fiscal 2020.
Revenues/EarningsWe achieved top and bottom-line growth. Net sales and operating revenues increased 7.8% to $17.12 billion, while net earnings rose 5.9% to $664.1 million and net earnings per diluted share increased 10.4% to $3.60.
UnitsTotal used unit sales increased 7.5% and comparable store used unit sales increased 2.0%. Total wholesale unit sales increased 4.3%.
CarMax Auto FinanceCarMax Auto Finance (“CAF”) finished the year with income of $421.2 million, an increase of 14.1% over the prior year.
Share RepurchasesWe continued our share repurchase program in fiscal 2018, buying back 8.9 million shares with a market value of $573.5 million.
Fourteenth Year on Fortune
“Best Companies” List
We were named by Fortune magazine as one of its “100 Best Companies to Work For” for the fourteenth year in a row.




26




SUMMARY OF FISCAL 20182021 COMPENSATION CHANGES FOR OUR NAMED EXECUTIVE OFFICERS

The Committee’s executive compensation determinations for fiscal 2021 were significantly influenced by the outbreak of COVID-19, the evolving impact of the pandemic on CarMax’s business and operations, and CarMax’s response to the resulting challenges and opportunities, as described in more detail in the Proxy Summary on page 1 and in our Annual Report on Form 10-K for the fiscal year ended February 28, 2021.

Initial Fiscal 2021 Compensation Determinations

The COVID-19 pandemic reached crisis levels shortly before the Committee held its annual March meeting to consider executive compensation changes and approve equity awards. In light of the developing situation the Committee decided to make no executive compensation changes at that time and to delay equity grant approval to a later date. Shortly thereafter, management and the Board took a number of steps to address the deepening crisis, including reducing executive base salaries and eliminating the Board’s cash retainer for an indefinite period. See page 34 for more information on named executive officer base salaries, including the reductions applied to their base salaries in connection with the pandemic.

At its scheduled late April meeting, shortly before the May 1 annual equity grant date set by our Employee Equity Grant Policy, the Committee approved annual equity awards for our executive officers. In light of the continued uncertainty created by the crisis, the Committee approved awards for our named executive officers equal to the fair values of the awards granted to those officers in fiscal 2020 and returned to issuing restricted stock units, which we call “MSUs,” instead of performance stock units, or “PSUs.” The transition to MSUs was made due to the difficulty of setting performance goals in the context of a pandemic of then unknown length and severity. See page 38 for additional explanation. As Mr. Mayor-Mora’s fiscal 2020 equity grants were

30


Compensation
Category
Changes We Made
in Fiscal 2018
Why We Made
These Changes
Base Salary3.25% increase for each of our named executive officers.Same increase given to salaried associates throughout the Company in recognition of successful performance. The Committee determined that the performance of our named executive officers warranted this increase. See pages 30 to 31 for more detail.
Annual Incentive Bonus
109.7% payout versus an 42.2% payout in fiscal 2017.

Adjusted pre-tax income used as the bonus performance measure.
Based on Company performance measured against the pre-determined adjusted pre-tax income target set at the beginning of fiscal 2018. See pages 31 to 32 for more detail.

The Committee changed the bonus performance measure to better align bonus performance with factors within the control of our NEOs. See page 32 for more detail.
Long-Term Equity Award
No change in the annual awards to our named executive officers.

Diluted earnings per share, adjusted to exclude income tax, used as the performance measure for performance stock unit (“PSU”) grants.
The annual awards to our named executive officers were maintained at prior year levels, which the Committee believed continued to provide competitive pay opportunities for them.

The Committee changed the PSU performance measure to better align PSU performance with factors within the control of our NEOs. See page 34 for more detail.
partially made prior to his promotion to Chief Financial Officer, the fair value of his equity awards was increased to be commensurate with a full year of service as CFO.

Mid-Year Compensation Decisions

Following the federal corporate tax law changes enacted attrough in early April, we saw our sales progressively improve as stores began to reopen, occupancy restrictions eased somewhat and customers re-engaged in car buying. While significant uncertainty remained, it became clear during the end of 2017, CarMax paid a “thank you” bonussecond quarter that we could begin to employees who were not otherwise bonus eligible. The “thank you” bonus was a one-time payment, totaling $8.0 million, made to 20,207 employees. Relatedly, the Company made a one-time discretionary payment to eachunwind many of the 1,291 employeesmeasures we took in the CarMax annual bonus program,initial stages of the COVID-19 pandemic to enhance our liquidity position and provide additional financial flexibility, including returning associates from furlough, resuming hiring, and restarting store expansion. Eventually, as conditions continued to improve, we fully paid down the outstanding balance on our NEOs,revolving credit facility, which we had drawn down to offsetmaximize our cash on hand, and resumed our share repurchase program. During this time we were able to complete the impactnational rollout of our omni-channel experience while achieving record revenues and profitability for the “thank you” bonus had on the fiscal 2018 bonus performance measure. The one-time bonus payment to NEOs was approved byquarter ending August 31, 2020.

In recognition of these developments, the Committee and is discussed in more detail on page 33.

CarMax believes strongly in its pay-for-performance philosophy. In fiscal 2018, an average of 81% ofapproved ending the target total direct compensationbase salary reductions of our named executive officers was attributablein July. Then, effective at the beginning of September, the Committee approved 3% base salary increases for each named executive officer. These increases, delayed from the beginning of the fiscal year, were consistent with the base salary increases awarded generally to our salaried associates at the same time. See pages 34 and 35 for additional explanation.

In June, the Committee also determined that conditions had stabilized sufficiently to set annual incentive bonus performance goals. In setting those goals, the Committee addressed remaining uncertainty regarding the development of the pandemic and long-term equity awardits impact on CarMax by adopting a combination of quantitative and qualitative goals designed to measure achievement of the Company’s broader strategic imperatives during the ongoing COVID-19 pandemic. This is a departure from past years when the Committee typically used a single quantitative performance measure to establish bonus targets. See pages 35 to 38 for more information.

Other Fiscal 2021 Executive Compensation Changes

In recognition of Mr. Mayor-Mora transitioning to report directly to Mr. Nash and assuming certain of Mr. Reedy’s duties and responsibilities, on December 18, 2020 the Committee approved an increase in Mr. Mayor-Mora’s annual base salary to $590,000, set his annual bonus target at 67.5% of his salary, and approved a grant of options valued at $79,825 and MSUs valued at $26,608.

LOOKING FORWARD TO FISCAL 2022

The Committee has approved the reintroduction of PSUs for fiscal 2022. The PSUs will have a three-year term and the Committee intends to set annual targets in each year of the term. At the end of the three-year term, shares will be awarded to each recipient based upon the Company’s performance as measured against those previously determined annual goals. MSUs will not be awarded to our executive officers as part of the annual executive compensation and therefore directly tied to CarMax performance. Compensation mix is discussedprogram in more detail on page 35.fiscal 2022.

How We Make Compensation Decisions
 
The Compensation and Personnel Committee oversees our executive and director compensation programs and determines all executive officer and director compensation.
 
COMPENSATION PHILOSOPHY AND OBJECTIVES
 
CarMax has a pay-for-performance philosophy. The Committee believes that the best way to implement this philosophy is by tying a significant portion of our executives’ total direct compensation to the attainment of both annualour financial goals and multi-year stock price appreciation. In fiscal 2021, an average of 84% of the target total direct compensation of our CEO and other named executive officers was attributable to annual incentive bonus and long-term equity award compensation and therefore directly tied to CarMax performance. Compensation mix is discussed in more detail on page 40.
 
The Committee has established the following objectives for our executive compensation program:
Align the interests of executive officers with the financial interests of our shareholders.
Encourage the achievement of our key strategic, operational and financial goals.

Align the interests of executive officers with the financial interests of our shareholders.
logoa011a.jpg
2731


Link incentive compensation to Company and stock price performance, which the Committee believes promotes a unified vision for senior management and creates common motivation among our executives.
Attract, retain and motivate executives with the talent necessary to drive our long-term success.
Provide the Committee the flexibility to respond to the continually changing environment in which we operate.
Encourage the achievement of our key strategic, operational and financial goals.
Link incentive compensation to Company and stock price performance, which the Committee believes promotes a unified vision for senior management and creates common motivation among our executives.
Attract, retain and motivate executives with the talent necessary to drive our long-term success.
Provide the Committee the flexibility to respond to the continually changing environment in which we operate.
 
The key elements of our executive compensation program are base salaries, annual incentive bonuses and long-term equity awards. The Committee generally makes determinations regarding long-term equity awards, base salaries and annual incentive bonuses at its March and April meetings. However, due to the outbreak of the COVID-19 pandemic, in fiscal 2021 the Committee delayed the determination of annual incentive bonus performance goals until its June meeting and only considered increases to executive officer base salaries in August. The Committee makes decisions regarding each element of pay to further the objectives described above. The specific ways in which each element of compensation supports these objectives are described beginning on page 30.34.
 
The Committee recognizes the impact that an adjustment to one element of compensation may have on other elements. For example, an increase in an officer’s base salary will result in a larger target annual incentive amount since that amount is determined as a percentage of base salary. Although the Committee considers these relationships between the various elements of compensation - and also considers each executive officer’s total compensation - decisions regarding any one element of compensation are not determinative of decisions regarding other elements.
 
The Committee generally considers the value of stock-based compensation as an element of our executive compensation program at the time of grant of an equity award, not at the time of exercise or vesting. Accordingly, the Committee does not consider the realized value of long-term equity compensation when designing and evaluating our executive compensation program.
 
COMPENSATION CONSULTANT
  
The Committee engages a compensation consultant, which it uses to obtain access to independent compensation data, analysis and advice. The Committee retained Frederic W. Cook & Co., Inc.Semler Brossy Consulting Group, LLC (“FWC”SBCG”) to assist it while making decisions regarding the compensation of our executive officers for fiscal 2018. In May 2017, the Committee engaged Semler Brossy Consulting Group, LLC (“SBCG”) as its compensation consultant, replacing FWC.2021. Under its charter, the Committee has the sole authority to hire, oversee and terminate compensation consultants, as well as to approve compensation consultant fees and any other terms of the engagement.

The Committee has retained an independent compensation consultant.
Committee members have direct access to the compensation consultant without going through management. Neither FWC nor SBCG provideddid not provide any services to CarMax other than those it provided to the Committee.


The Committee assesses its compensation consultant’s independence annually. It assessed FWC’sSBCG’s independence in April 20162020 and 2017,2021, under SEC and NYSE standards and concluded that FWCSBCG was independent.


In June 2017, at its first meeting following the engagement of SBCG, the Committee assessed SBCG’s independence under SEC and NYSE standards and concluded that it was independent.

The Committee considers, among other factors:
whether the consultant provided other services to CarMax;
the amount of fees paid by CarMax to the consultant as a percentage of the consultant’s total revenue;
the consultant’s policies and procedures designed to prevent conflicts of interest;
any business or personal relationship between the individuals advising the Committee and any Committee member;
any CarMax stock owned by the individuals advising the Committee; and
any business or personal relationship between the individuals advising the Committee, or the consultant itself, and an executive officer of CarMax.
whether the consultant provided other services to CarMax;
the amount of fees paid by CarMax to the consultant as a percentage of the consultant’s total revenue;
the consultant’s policies and procedures designed to prevent conflicts of interest;
any business or personal relationship between the individuals advising the Committee and any Committee member;
any CarMax stock owned by the individuals advising the Committee; and
any business or personal relationship between the individuals advising the Committee, or the consultant itself, and an executive officer of CarMax.
 
The Committee’s compensation consultant frequently attends Committee meetings and provides analysis and recommendations that inform the Committee’s decisions. FWCSBCG assisted the Committee in fiscal 20182021 by analyzing and providing recommendations with regard to total direct compensation for the Company’s CEO and executive and senior vice presidents.


28


FWCpresidents, including the other named executive officers. SBCG also assisted the Committee in setting appropriate performance criteria for the Company’s equity and bonus programs and by providing general advice regarding executive

32


compensation advice. Following its engagement, SBCG provideddecisions made in response to the impact of the COVID-19 pandemic, as well as general compensation advice, throughout the remainder of fiscal 2018, including analysis related to the composition of our peer group and non-employee director pay.
 
MANAGEMENT’S ROLE
 
Although management does not have any decision-making authority regarding compensation of executive compensation,officers, management assists the Committee by recommending base salary levels, annual incentive bonus objectives and targets, and individual long-term equity awards for executives other than the CEO. Management also assists the Committee with the preparation of meeting agendas and prepares materials for those meetings as directed by the Committee.
 
The Committee has not delegated any authority with respect to the compensation of our executive officers and directors. The Committee, however, has delegated limited authority to our CEO and CFO to grant long-term equity awards to our non-executive officersofficer employees between regularly scheduled Committee meetings in an amount not to exceed 75,000 shares or units. These awards are subject to our Employee Equity Grant Policy, which is available under the “Corporate Governance”“Governance” link at investors.carmax.com. The Committee’s practice is to review and ratify any such grant at its next regularly scheduled meeting.
 
Notwithstanding the Committee’s use of outside advisers and management’s participation in the executive compensation process, the Committee makes all executive compensation decisions using its own independent judgment.
 
CONSIDERATION OF THE MOST RECENT ADVISORY “SAY-ON-PAY” VOTE
 
At the 20172020 annual shareholders meeting, our shareholders approved our executive compensation program, with more than 87%approximately 96% of the votes cast in favor of the program. This represented a significant majority of our shareholders and the Committee was pleased with the response. However,response, which followed a similarly strong result at the vote was somewhat lower than2019 meeting when approximately 98% of the votes were cast in recent years (96%, 97%, and 91% in 2016, 2015, and 2014, respectively).favor of the program. The Committee has not materially changed the structure of our executive compensation program as a consequence of this vote, but continues to actively monitormonitors shareholder feedback and support of the Company’s pay practices.practices, which it takes into consideration when making executive compensation decisions.

PEER GROUP

Each year, in consultation with the independent compensation consultant, the Committee reviews market compensation data provided by its independent consultant to determine whether the compensation opportunities of the named executive officers are appropriate and competitive.
 
The Committee used the following peer group of companies to benchmarkassess the market competitiveness of the fiscal 20182021 compensation disclosed in this proxy statement. The Committee selected this peer group in June 2016October 2017 based on an analysis by FWCSBCG and the Committee’s independent judgment. These peersThe Committee reviews the peer group at least annually, but has not made any adjustments to it since October 2017.

All of the peer group companies fell within a reasonable range (both above and below CarMax) of comparative factors such as revenue, market capitalization, net income, revenue growth, assets and one- and three-year total shareholder return. These peers are generally “big box” retailers, specialty autocomparable retailers or direct competitors.
Advance Auto Parts, Inc.Hertz Global Holdings, Inc.Kohl’s Corporation
AutoNation, Inc.Kohl’s CorporationL Brands, Inc.
AutoZone, Inc.Lowe’s Companies, Inc.
Avis Budget Group,Best Buy Co., Inc.Macy’s, Inc.
Dick’s Sporting Goods, Inc.Ross Stores, Inc.
Dollar General CorporationThe Sherwin-Williams Company
eBayDollar Tree, Inc.Southwest Airlines Co.
eBay Inc.The TJX Companies, Inc.
The Gap, Inc.Staples, Inc.Tractor Supply Company
Genuine Parts CompanyTractor Supply Company
 
As noted in our fiscal 2017 proxy, the Committee removed Family Dollar Stores from the Company’s peer group in June 2016 based on the acquisition of Family Dollar Stores by Dollar Tree, Inc.  Otherwise, the peer group selected in June 2016 was the same as the peer group specified above.

In preparation for fiscal 2019 compensation decisions, the Committee re-evaluated this peer group in October 2017 based on an analysis by SBCG and the Committee’s independent judgment. With some exceptions, the Committee determined that the peer

logoa01.jpg
29


group remained appropriate, with the peers continuing to fall within a reasonable range (both above and below CarMax) of comparative factors such as revenue, market capitalization, net income, revenue growth, assets and one- and three-year total shareholder return. However, the Committee removed Avis Budget Group, Inc. and Hertz Global Holdings, Inc. because significant market capitalization declines diminished their comparability to CarMax. Staples, Inc. was also removed from the peer group following its acquisition by a private equity group. To replace these peers, the Committee added Best Buy Co., Inc., The TJX Companies, Inc., Dollar Tree, Inc., and L Brands, Inc. to its peer group. Like the other companies in our peer group, each of these new peer group members falls within a reasonable range (both above and below CarMax) of the comparative factors noted above. The Committee will continue to use this revised peer group to benchmark compensation practices for fiscal year 2019.

In addition2022 and will continue to review the composition of the peer group the Committee uses broader survey data to benchmark compensation practices. In fiscal 2018, the Committee considered three national surveys produced by Equilar, Towers Watson and Mercer with a focus on executives within the retail/wholesale and automotive industries.regularly.
logoa011a.jpg
33



BENCHMARKING

The Committee considers a blend of peer group data and broader survey data in benchmarking compensation. For fiscal 2021, in addition to the peer group, the Committee considered national compensation surveys produced by Equilar and Willis Towers Watson with a focus on executives within retail/wholesale and automotive industries.
The Committee believes that this mix of data provides the most comprehensive view of executive compensation practices at companies against whom we compete for talent and allows the Committee to ensure that CarMax continues to provide appropriate and competitive compensation. This mix of data also allows the Committee to obtain broader market context with regard to certain positions that may not exist in a comparable form at every company in our peer group or that may not be classified as a named executive officer at every company in our peer group.

The Committee uses peer group and broader survey data as one of many factors in making compensation decisions and does not target named executive officers’ total direct compensation, or any specific element of compensation, at a specific percentile of the blended peer group/survey data. Other factors include individual performance, CarMax performance, tenure, internal pay equity and succession planning.
 
The Committee generally uses the 50th percentile of the blended peer/survey data as a reference in setting the base salaries and target annual incentive bonus opportunities of our named executive officers. The Committee uses long-term equity awards that are tied to objective performance metrics to further reward executive officers when CarMax performs well. If the Company delivers sustained performance gains, these long-term equity awards are targeted to provide an opportunity for total direct compensation beyond the median50th percentile of the blended peer/survey data.

The Committee uses peer group and broader survey data as one of many factors in making compensation decisions. Other factors include individual performance, Company performance, tenure, internal pay equity and succession planning.
What We Pay and Why: Elements of Compensation
 
The key elements of compensation for our named executive officers are base salary, an annual incentive bonus and long-term equity awards. Together, these elements in addition to the one-time discretionary bonus payment (described on page 33), make up total direct compensation.
Base Salary+
Annual Incentive

Bonus
+Long-Term Equity Awards=Total Direct Compensation
 
This section describes these elements and details the amounts of each earned by our named executive officers in fiscal 2018.2021.
 
BASE SALARY
 
We pay competitive base salaries to retain key officers and attract the new talent necessary for our long-term success. An executive officer’s base salary generally reflects the officer’s responsibilities, tenure and job performance, as well as the market for the officer’s services. The Committee reviews officer base salaries every year, generally in March, or April.and sets the base salary for newly appointed executive officers on their promotion. When the Committee reviews base salaries, it considers the reports and advice provided by its independent compensation consultant and the peer group and survey data described above, as well as the recommendations provided by our CEO (except when setting the CEO’s base salary).

AtDue to the beginningCOVID-19 pandemic, in fiscal 2021 the Committee did not make any base salary adjustments at its March meeting and shortly thereafter the Board reduced the base salaries of our named executive officers for an indefinite period as part of the Company’s response to the deepening crisis.

When it was determined that our named executive officers would forgo a portion of their base salaries in response to the COVID-19 crisis, Mr. Nash’s base salary was reduced by 50%, the base salaries of our executive vice presidents, including Messrs. Reedy, Hill, and Margolin were reduced by 30%, and the base salaries of our senior vice presidents, including Mr. Mayor-Mora, were reduced 20%.

Those salary reductions remained in place until July, when the base salaries of the named executive officers were returned to prior levels. No make-up payments were made to compensate the executive officers for their period of reduced pay. As CarMax’s results improved during the second quarter of fiscal 2018,2021, the Committee considered whether to increase the base

34


salaries of the named executive officers for the remainder of fiscal 2021 and approved those increases effective September 2020.

The following chart shows the fiscal 2020 base salary of each named executive officer that was carried over into fiscal 2021, the actual salary amounts paid during the year — reflecting the period of reduced salary and the mid-year increase — and the base salary that applied after the Committee approved the following base salary adjustments.

NameFiscal 2020 and Beginning Fiscal 2021 Base Salary
($)
Actual Fiscal 2021 Base Salary(a)
($)
Final Fiscal 2021 Base Salary
($)
Percentage Increase in Approved Base Salary
(%)
William D. Nash1,095,379 966,823 1,128,240 
Enrique N. Mayor-Mora500,000 502,583 590,000 18 
Edwin J. Hill735,000 705,277 757,050 
Eric M. Margolin629,844 604,374 648,739 
Thomas W. Reedy766,766 733,589 789,769 

(a)Represents actual base salary amounts paid to the named executive officers during fiscal 2021, which includes the period of salary reductions from April to July and a delay in annual base salary adjustments until September.
30


NamePrior Base Salary
($)
 Fiscal 2018 Base Salary
($)
 Percentage Increase
(%)
William D. Nash(a)
1,000,000

1,032,500

3.25
Thomas W. Reedy700,000

722,750

3.25
William C. Wood700,000

722,750

3.25
Edwin J. Hill600,000

619,500

3.25
Eric M. Margolin575,000

593,688

3.25
(a)Mr. Nash’s prior base salary representsIn August, the base salary set by the Committee at the time of his promotion to CEO on September 1, 2016. For the portion of fiscal 2017 prior to his promotion to CEO, his base salary was $800,000.

The Committee increased Mr. Nash’s salary by 3.25%3% and approved Mr. Nash’s recommendation to increase the base salaries for each of the other named executive officersofficer by 3.25%3%. These increases werebecame effective September 6, 2020, approximately halfway through fiscal 2021. The Committee approved the increases for our named executive officers based on the individual contributions that each named executive officer made to CarMax’s performance in fiscal 20172020 and to its continuing recovery from the COVID-19 crisis. The increases were consistent with the base salary increases awarded generally to our salaried associates.

The Committee further increased Mr. Mayor-Mora’s base salary in December to $590,000. The Committee made this determination in consultation with SBCG and in recognition of Mr. Mayor-Mora transitioning to report directly to Mr. Nash and assuming certain of Mr. Reedy’s duties and responsibilities.


ANNUAL INCENTIVE BONUS

We pay annual incentive bonuses to drive the achievement of CarMax’s financial and strategic goals. The amount of the annual incentive bonus depends on our performance as measured against objective performance goals established by the Committee at the beginning of each fiscal year. Bonuses are not guaranteed.
 
We calculate bonuses using the following formula:
Base Salaryx
Target Percentage of

Base Salary
x
Performance Adjustment

Factor
=Annual Incentive Bonus
 
Base salaries, which are the first component of this formula, are discussed above. In fiscal 2021, since base salaries were increased by the Committee approximately halfway through the year, a blended salary amount was used to calculate the annual incentive bonus. The “target percentage of base salary” is an individual’s incentive bonus target expressed as a percentage of base salary. This percentage differs among our named executive officers depending on their level of responsibility and is set forth in a written agreement between each officer and the Company.responsibility. Each named executive officer’s target percentage is listed in the table on page 32.37.

The last component of the bonus formula – the “performance adjustment factor” – is a percentage representing the Company’s success in meeting the performance goals set by the Committee at the beginning of each fiscal year.

The following chartnarrative describes how the Committee applied this formula in fiscal 2018.2021.

logoa011a.jpg
3135


Performance Measures and Related Targets

In light of the significant disruption to our business caused by the COVID-19 pandemic during the first quarter of fiscal 2021, and the uncertain duration and severity of the impact on our financial results thereafter, the Committee determined that quantitative performance goals closely tied to financial performance, like the adjusted earnings before interest and taxes goal used in fiscal 2020, would not fully align management performance against the strategic plan to recover from the pandemic. See the “Executive Summary” on page 30 for additional details about the pandemic’s impact on our compensation program.

The Committee set the performance goals at its June 2021 meeting, adopting a combination of quantitative and qualitative goals designed to measure achievement of the Company’s broader strategic imperatives during the ongoing COVID-19 pandemic. The goals, and relative weights set by the Committee, were:

GoalDescription
Covenant Compliance
Step One: Select
Performance Measure
The Committee determined in April 2017 that the performance goals for fiscal 2018 would be based on our fiscal 2018 adjusted pre-tax income (i.e. earnings before the provision for income tax and interest expense). The Committee believes that this adjusted pre-tax income is a measure25% of performance that can be directly affected by management decisions and therefore tying performance goals to this adjusted pre-tax income expense aligns management and shareholder interests.goalMaintain compliance with the most stringent financial covenant requirements in the Company’s existing debt arrangements throughout fiscal year 2021.
Market Share
Step Two: Select
Performance Targets25% of performance goal
The Committee then establishedFor calendar 2020, increase the following adjusted pre-tax income targets for fiscal 2018: $1,062.8 million asCompany’s market share in age 0- to 10-year old vehicles sold in the threshold goal; $1,123.4 million as the target goal; $1,179.7 million as the premium goal; and $1,222.2 million as the maximum goal.then-current comparable store markets in which CarMax operated.
COVID-19 Recovery and Strategic Plan Execution
Step Three
: Select
Performance Adjustment
Factors
50% of performance goal
The Committee then establishedSuccessfully recover from the following performance adjustment factors for fiscal 2018:COVID-19 crisis, while also executing upon the Company’s primary strategic focus areas. Those areas include:
§ 25% if the threshold goalcompletion of $1,062.8 million was achievedthe Company’s omni-channel rollout and subsequent enhancements to the omni-channel experience;
§ 100% ifcontinued improvements in the target goal of $1,123.4 million was achievedCompany’s ability to acquire vehicles while strengthening its wholesale business generally;
§ 150% ifmaintaining CarMax as a “best place to work” while ensuring a safe work environment for the premium goal of $1,179.7 million was achievedCompany’s associates; and
§ 200% if the maximum goal of $1,222.2 million was achieved

If the threshold performance goal was not achieved, no incentive bonus would be paid. The performance adjustment factors are determined using straight-line interpolation when our actual performance falls between two performance goals.
Step Four: Assess
Performance Against Targets and Determine Payouts
For fiscal 2018,positioning the Company achieved $1,134.4 million in adjusted pre-tax income, which represents $664.1 million in net earnings less the effect of the $399.5 million income tax provision and $70.7 million in interest expense. The Committee certified CarMax’s adjusted pre-tax income amount in April 2018, yielding a performance adjustment factor of 109.7%. The Committee multiplied this percentage by each named executive officer’s target incentive amount to determine each executive officer’s fiscal 2018 bonus payout.fund its ongoing growth.

While covenant compliance and market share are quantifiable, the Committee determined that it could only judge management’s performance in recovering from the COVID-19 pandemic and positioning the Company for future growth through a qualitative assessment of performance againstits strategic plans, as discussed further below.

Select Performance Adjustment Factors

When it approved the foregoing goals, the Committee also determined that the performance adjustment factor would be between 0% and 200%, with the final performance adjustment factor being determined by the Committee in reference to the approved performance goals and their respective weightings.

Assess Performance Against Targets and Determine Payout

The Committee assessed the Company’s performance as set forth below.

Covenant Compliance

The Committee determined that the Company met the covenant compliance goal. It assessed the Company’s financial performance against the most stringent financial covenants to which the Company is held by its third-party finance partners. While fiscal year 2021 presented fiscal challenges, particularly during the early stages of the pandemic, the Company maintained covenant compliance through fiscal year 2021 and satisfied this goal.


36


Market Share

The Committee determined that the Company underperformed the market share goal. In calendar 2020, we remained the largest retailer of used vehicles in the U.S. However, we estimate we sold approximately 4.3% of the age 0- to 10-year old vehicles sold in the current comparable store markets in which we operate, a decline from 4.7% in calendar 2019. While market share declined overall, in evaluating performance against this goal, the Committee considered the significant market share gains achieved in calendar 2020 until the onset of the COVID-19 pandemic and, as markets re-opened and our omni-channel experience was launched nationwide, that we began gaining market share again. Ultimately, we saw market share gains during the last five months of calendar 2020.

COVID-19 Recovery and Strategic Plan Execution

The Committee determined that the Company exceeded COVID-19 recovery and strategic plan execution goals. In making this determination the Committee considered the following factors:

completion of the national omni-channel platform rollout by the end of the second quarter and continued enhancement of the offering throughout the rest of the year;

by the end of fiscal 2021, approximately 25% of our customers were eligible to buy a vehicle online independently and approximately 75% of our customers advanced their transaction digitally during the fourth quarter of fiscal 2021;

launch and national expansion of our new online instant appraisal offering on carmax.com and edmunds.com, strengthening our leadership as the largest buyer, and positioning us to become the largest online buyer, of used autos from consumers online;

ensured a safe work environment for the Company’s associates and named by Fortune magazine as one of its 100 Best Companies to Work For® for the seventeenth year in a row; and

fully paid down the outstanding balance on our revolving credit facility, which we had drawn down to maximize our cash on hand, and resumed our share repurchase program.

In considering the Company’s relative achievement of the three goal categories, and their respective weights as part of the assessment, the Committee set the fiscal 2021 annual incentive bonus performance adjustment factor at 100%.

The following table shows each named executive officer’s base salary, incentive target percentage of base salary, and target and maximum bonus amounts. The table also shows each officer’s actual fiscal 20182021 bonus.

NameBase Salary ($) Incentive Target Percentage (%) Target Incentive Amount ($) Actual Fiscal 2018 Incentive Bonus Maximum Incentive Amount ($)Name
Base Salary ($)(a)
Incentive Target Percentage (%)Target Incentive Amount ($)Actual Fiscal 2021 Incentive BonusMaximum Incentive Amount ($)
William D. Nash1,032,500

130

1,342,250

1,472,448

2,684,500
William D. Nash1,095,379/1,128,240150 1,666,837 1,666,837 3,333,674 
Thomas W. Reedy722,750

75

542,063

594,643

1,084,126
William C. Wood722,750

75

542,063

594,643

1,084,126
Enrique N. Mayor-Mora(b)
Enrique N. Mayor-Mora(b)
500,000/515,000/590,00060/67.5319,745 319,745 639,490 
Edwin J. Hill619,500

75

464,625

509,694

929,250
Edwin J. Hill735,000/757,05075 559,224 559,224 1,118,448 
Eric M. Margolin593,688

75

445,266

488,457

890,532
Eric M. Margolin629,844/648,73975 479,216 479,216 958,432 
Thomas W. ReedyThomas W. Reedy766,766/789,76975 583,393 583,393 1,166,786 
(a)From the beginning of fiscal 2021 until the Committee approved base salary increases beginning in September, the named executive officers were eligible to receive a bonus calculated using the base salary amount continued from fiscal 2020. For the remainder of the year the named executive officers were eligible to receive a bonus calculated using the base salary increases approved by the Committee.
(b)In December, the Committee approved an increase to Mr. Mayor-Mora’s base salary and incentive target percentage. His bonus for the portion of the fiscal year following this approval was calculated using the new salary and percentage.
 
The Committee sets robust performance targets for our annual incentive plan to drive achievement of CarMax’s financial goals. For the last five fiscal years, our average performance adjustment factor has been 103.9% (109.7%95.7% (100%, 42.2%126.5%, 67.8%100.0%, 179.4%109.7%, and 120.6%42.2% for fiscal 2021, 2020, 2019, 2018, and 2017, 2016, 2015, and 2014 ),respectively), meaning that, on average for the past five years, we have paid our named executive officers an annual incentive bonus of 103.9%95.7% of their respective target incentive amounts for achievement against the targets established by the Committee.

logoa011a.jpg
37


For fiscal 2018,2021, the Committee determined that nodecided not to change to the incentive target percentages of our continuing named executive officers was requiredin connection with the Committee’s annual compensation decisions in light of the ongoing pandemic. In December, the Committee increased Mr. Mayor-Mora’s incentive target percentage to maintain an appropriate incentive structure.67.5%, equal to the highest percentage among the Company’s other senior vice presidents, in consultation with SBCG and in recognition of Mr. Mayor-Mora transitioning to report directly to Mr. Nash and assuming certain of Mr. Reedy’s duties and responsibilities.

The Committee determines all incentive bonuses in accordance with the CarMax, Inc. Annual Performance-Based Bonus Plan (“Bonus(the “Bonus Plan”). The Bonus Planplan provides that the maximum amount payable to any one individual in any one fiscal year is $5$10 million. InHowever, in fiscal 2018, however,2021, the Committee limited the maximum performance adjustment factor to 200%, ensuring that Mr. Nash’s bonus could not exceed $2,684,500.$3,333,674.

The Bonus Plan authorizes the Committee to reduce the amount of any bonus paid to a named executive officer below the amount that otherwise would be payable. The Committee may also decide not to pay a bonus even when performance goals have been satisfied. Under no circumstances, however, may the Committee increase the amount of any bonus payable under the Bonus Plan above the amount that would be payable to an executive upon application of the relevant performance adjustment factor.


32



ONE-TIME BONUS PAYMENT

Following the federal corporate tax changes enacted at the end of 2017, CarMax paid a “thank you” bonus to employees who were not otherwise bonus eligible. The “thank you” bonus was a one-time payment, totaling $8.0 million, made to 20,207 employees.

Relatedly, the Company made a one-time discretionary payment to each of the approximately 1,291 employees in the CarMax annual bonus program, including the NEOs, to offset the impact the “thank you” bonus had on the fiscal 2018 bonus performance measure. The Committee approved this one-time discretionary payment to the NEOs in order to align treatment of the NEOs with the other Company employees receiving an annual bonus for fiscal 2018, each of whom received this discretionary payment. The following table shows the discretionary bonus amount paid to each NEO.

Name
One-Time Bonus
 ($)
William D. Nash96,239
Thomas W. Reedy38,866
William C. Wood38,866
Edwin J. Hill33,314
Eric M. Margolin31,926

LONG-TERM EQUITY AWARDS
 
We grant long-term equity awards to tie our executives’ long-term compensation directly to CarMax’s stock price and to drive the achievement of our strategic goals. We also believe that long-term equity awards are an important retention tool.
 
In fiscal 2018,2021, we granted our named executive officers two kindsforms of long-term equity awards: stock options and performance stock units (“PSUs”).MSUs. Options accounted for 75% and MSUs accounted for 25% of the fair value awarded. All of our long-term equity grants were made pursuant to the CarMax, Inc. 2002 Stock Incentive Plan, as amended and restated (“Stock Incentive Plan”).

Fiscal 2021 and 2022 Program Changes

The fiscal 2021 MSUs are identical in structure to the MSUs we granted our named executive officers in fiscal 2019 and were granted, for fiscal 2021 only, instead of performance stock units (“PSUs”). In determininglight of the number of options and PSUs to award,continued uncertainty created by the crisis, the Committee consideredreturned to issuing MSUs instead of PSUs due to the named executive officer’s roledifficulty of setting performance goals in the context of a pandemic of, at CarMax; benchmarking data; our recent financial performance; the performance of our common stock; the fair market value, expensetime, unknown length and dilutive effect of any potential award; succession planning; and the importance of retaining the officer’s services. severity.

The Committee solicits the advice of its independent compensation consultant and the opinion of the Company’s CEOexcept with respect to the awards to the CEO. The CEO generally gives the Committee an initial recommendationhas reinstated PSUs for annual long-term equity awards for the other named executive officers. The Committee reviews this recommendation and makes its own independent determination.fiscal 2022.

Stock Options
 
Each option represents the right to purchase one share of our common stock at the exercise, or “strike,” price. The strike price is equal to the volume-weighted averageclosing price of our common stock on the grant date. The Committee believes that the use of the volume-weighted average price, as opposed to the closing price, is more representative of the value of the common stock on the grant date because it incorporates all trades made on the grant date.
Our option awards generally vest in 25% increments over four years; that is, one quarter of the options granted vests on the first anniversary of the grant, another quarter vests on the second anniversary, and so forth. The awards expire on the seventh anniversary of the grant date.
 
We believe that granting stock options supports our pay-for-performance philosophy by aligning management and shareholder interests. If our stock price does not rise, the options have no value. In addition to promoting alignment of management and shareholder interests, the four-year vesting schedule and seven-year exercise term of our options ensures that our executives are appropriately focused on CarMax’s long-term strategic goals. This vesting schedule also operatesserves as a retention tool.

Market Stock Units
Depending on the Company’s stock appreciation over a three-year period, the MSUs represent the right to receive between 0% and 200% of a targeted number of shares of our common stock. The number of shares awarded depends on how much the price of our common stock appreciates between the date the MSU is granted and the date the MSU vests. Specifically, the conversion ratio of each MSU is calculated by dividing the average closing price of our common stock during the final 40 trading days of the vesting period by our stock price on the grant date. The resulting quotient is capped at two. The quotient is multiplied by the number of MSUs granted to yield the number of shares of stock awarded.
MSUs generally vest and are settled on the three-year anniversary of the grant date. Limited circumstances may trigger early vesting.

The Committee considered MSUs to be a key component of our pay-for-performance philosophy in fiscal 2021 because the number of units earned and the value of each unit is tied to the value of a share of our common stock. The conversion formula, however, ensures that if our stock price falls below the grant date price, the MSUs, unlike stock options, retain some of their value, albeit less value than would shares of time-based restricted stock, which we do not grant to our executives. Similar to our
logoa01.jpg

3338


stock options, an MSU’s multi-year vesting schedule operates as a retention tool and ensures that our executives are appropriately focused on CarMax’s long-term strategic goals.

Performance Stock Units
 
Fiscal 2018 PSU Terms

PSUs are designed to link compensation to the Company’s performance over a three-year period. The PSUs granted in fiscal 2020 had a three-year term, with the Committee establishing a one-year performance goal at the beginning of each year. Each one-year goal applies to one-third of the total PSUs awarded. Depending on the Company’s achievement of the performance goals, over a three-year period, PSUs represent the right to receive between 0% and 200% of a targeted number of shares of our common stock.

For year two of the fiscal 2018 PSUs,2020 PSU awards (the “year two PSUs”), the Committee used diluted earnings per share, adjusted to exclude income tax, as theset PSU performance measure. The numbergoals that included qualitative metrics similar to those used for the fiscal 2021 annual incentive bonus. Due to the qualitative nature of shares deliveredthe year two PSU goals, the year two PSUs were not considered to each PSU holderbe granted under Financial Accounting Standards Board Accounting Standards Codification Topic 718 (“ASC Topic 718”) until the Committee certified performance against the goals, which took place in fiscal 2022. Equity awards are reported in the Summary Compensation Table and Grants of Plan-Based Awards Table for the fiscal year in which the awards are granted, as determined by the grant date established under ASC Topic 718. Therefore, the year two PSUs will be determined based upon actual three-year cumulative adjusted diluted earnings per shareincluded in the Summary Compensation Table and Grants of Plan-Based Awards table in the fiscal 2022 proxy statement and not in this proxy statement.

Despite the annual performance compared to pre-determined three-year adjusted diluted earnings per share goals. Specifically, each PSU is multiplied by a percentage that represents the Company’s success in meeting the adjusted diluted earnings per share goals, set by the Committee. If the threshold adjusted diluted earnings per share goal is met, each PSU is multiplied by 25%. The target multiplier is 100% and the maximum multiplier is 200%. The multiplier is determined using straight-line interpolation for adjusted diluted earnings per share performance that falls between the threshold and the target or between the target and the maximum. If the threshold performance goal is not achieved, no shares will be paid.are paid out until the PSUs vest, which generally vestoccurs on the three-year anniversary of the grant date.

Award Determinations

In determining the value of long-term equity awards to grant, the Committee considered the named executive officer’s role at CarMax; benchmarking data; our recent financial performance; the performance of our common stock; the fair market value, expense and dilutive effect of any potential award; succession planning; and the importance of retaining the officer’s services. The Committee considered PSUssolicits the advice of SBCG and, except with respect to be a key component of our pay-for-performance philosophy in fiscal 2018 because the PSUs directly tie equity paymentsawards to a measure of CarMax’s earnings growth that the Committee believes to be an appropriate reflectionCEO, the opinion of the Company’s performance. In addition, similar to our stock options, a PSU’s multi-year vesting schedule operates as a retention tool and ensures that our executives are appropriately focused on CarMax’s long-term strategic and financial goals.

2015 PSU Performance Goal Achievement
In April 2018,CEO. The CEO generally gives the Committee certified a 46% performance multiplieran initial recommendation for long-term equity awards for the PSUs granted to our NEOs in 2015.other named executive officers. The Committee’s determination was based on CarMax’s achievement of adjusted pre-tax income equal to $3.24 billion for the three-year performance period ended February 28, 2018. Under the terms of the 2015 PSU awards, on vesting each NEO received a number of shares of common stock equal to the number of PSUs they held multiplied by 46%. As a result, on the vesting of the 2015 PSUs, Mr. Nash, Mr. Reedy, Mr. Wood, Mr. Hill,Committee reviews this recommendation and Mr. Margolin were entitled to receive, respectively, 3,076, 3,076, 3,076, 2,287, and 2,287 shares of common stock.makes its own independent determination.

The following table shows the performance metrics for the 2015 PSU awards.

 ThresholdActualTargetMaximum
FY16-FY18 Adjusted Pre-Tax Income (in thousands)(a)
$3,163,901$3,243,500$3,451,404$3,755,911
Performance Multiplier25%46%100%200%
(a)Adjusted pre-tax income is equal to net earnings less the provision for income tax and interest expense. For fiscal 2016 through fiscal 2018, in the aggregate, $3,243.5 million in adjusted pre-tax income represented $1,914.5 million in net earnings less an income tax provision of $1,165.4 million and $163.5 million in interest expense.

Fiscal 20182021 Long-Term Equity Awards

In fiscal 2018,2021, as noted below, the Committee approved stock option and PSUMSU awards to our named executive officers as part of our annual long-term equity award process.
Options and MSUs Granted in Fiscal 2021Options, PSUs, and MSUs Granted in Fiscal 2020
Name
Grant Date Fair Value of
Stock Options ($)
(a)(b)
Grant Date Fair Value of
MSUs ($)
(b)
Total
Grant Date
Fair Value
($)
Grant Date Fair Value of
Stock Options ($)
(a)(b)
Grant Date Fair Value of
PSUs and MSUs ($)
(b)
Total
Grant Date
Fair Value
($)
William D. Nash5,249,997 1,750,002 6,999,999 5,250,006 1,750,016 7,000,022 
Enrique N. Mayor-Mora(c)
974,995 325,069 1,300,064 600,745 200,273 801,018 
Edwin J. Hill1,605,920 535,289 2,141,209 1,605,923 535,334 2,141,257 
Eric M. Margolin1,305,908 435,289 1,741,197 1,305,922 435,342 1,741,264 
Thomas W. Reedy1,605,920 535,289 2,141,209 1,605,923 535,334 2,141,257 
(a)We grant limited stock appreciation rights (“SARs”) in tandem with each option. The SARs may be exercised only in the event of a change-in-control of the Company. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option. No free-standing SARs have been granted. 
(b)Option and MSU amounts represent the fair value at grant calculated using valuation models performed as of the date of grant by an independent third party. PSU amounts were calculated using the volume weighted average price of our common stock on the date of grant.
(c)Mr. Mayor-Mora’s fiscal 2021 awards include both his annual equity award, made in May 2020, and an award made in recognition of taking on additional responsibilities in December 2020.


logoa011a.jpg
3439


 Options and PSUs Granted in Fiscal 2018 Options and PSUs Granted in Fiscal 2017
Name
Grant Date Fair Value of
Stock Options ($)
(a)
 Grant Date Fair Value of
PSUs ($)
 Total
Grant Date
Fair Value
($)
 
Grant Date Fair Value of
Stock Options ($)
(a)
 Grant Date Fair Value of
PSUs ($)
 Total
Grant Date
Fair Value
($)
William D. Nash3,750,005

1,249,974

4,999,979

4,249,983

749,977

4,999,960
Thomas W. Reedy1,455,925

485,313

1,941,238

1,455,917

485,322

1,941,239
William C. Wood1,455,925

485,313

1,941,238

1,455,917

485,322

1,941,239
Edwin J. Hill1,305,925

435,281

1,741,206

1,305,921

435,293

1,741,214
Eric M. Margolin1,305,925

435,281

1,741,206

1,380,365

360,894

1,741,259
(a)
We grant limited stock appreciation rights (“SARs”) in tandem with each option. The SARs may be exercised only inWith the exception of Mr. Mayor-Mora, the event of a change-in-control of the Company. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option. No free-standing SARs have been granted.

The grant date fair value of the annual long-term equity awards provided to all of our other named executive officers remained essentially unchanged in fiscal 2018,2021, meaning that their equity awards represented approximately the same target economic value was deliveredopportunity in fiscal 20182021 as was delivered in fiscal 2017.2020. The Committee came to this decision in part because the COVID-19 crisis arose during the annual equity evaluation and approval process and the Committee determined that, in light of the uncertainty created by the crisis, named executive officer equity awards should remain unchanged. The Committee also determined based on the blended peer/survey data and its own independent judgment that maintaining equity awards at prior year levels continued to provide competitive pay for our named executive officers. The Committee adjusted the relative proportion of options to PSUs granted to Messrs. Nash and Margolin in fiscal 2018 without changing the target economic value delivered. The resulting allocation, 75% options and 25% PSUs, aligns their fiscal 2018 grant allocation with that granted to the otherthese named executive officers.

Mr. Mayor-Mora’s annual long-term equity award was increased from fiscal 2020 commensurate with his first full year as Senior Vice President and Chief Financial Officer. For his annual long-term equity award, Mr. Mayor-Mora received stock options and MSUs with an aggregate grant date fair market value of $1,193,593, an increase of 49% over his fiscal 2020 awards. In December 2020, the Committee approved an additional award of stock options and MSUs with an aggregate grant date fair value of $106,471, bringing the total grant date fair value of Mr. Mayor-Mora’s fiscal 2021 long-term equity to $1,300,064. In the aggregate, the grant date fair value of his awards increased 62% from fiscal 2020 to fiscal 2021. The Committee approved this aggregate increase in consultation with SBCG and in recognition of Mr. Mayor-Mora’s first full year as CFO, his transition to report directly to Mr. Nash, and his assumption of certain of Mr. Reedy’s duties and responsibilities prior to Mr. Reedy’s planned retirement at the end of fiscal 2021.

Even with these increases, the Committee kept the total value of Mr. Mayor-Mora’s long-term incentives significantly below median CFO long-term equity according to the blended peer/survey data to reflect his status as a new CFO and his limited time in the role.

COMPENSATION MIX
 
As our executives assume more responsibility, we generally increase the percentage of their compensation that is performance-based. We do not have a pre-established policy or target for allocation between specific compensation components. The following charts, however, show that the majority of target annual total direct compensation for both our CEO and our other named executive officers as a group is determined by our performance. The following charts and tables reflect the target total direct compensation (base(i.e., base salary, target annual incentive bonus and long-term equity grants) set by the Committee. Mr. Reedy retired at the end of fiscal 2021 and is not included in the charts.

chart-43bebf988ee44a0290d1a.jpg chart-f4549983b26e4f12a011a.jpg
chart-ed4b2377949c5d39aa5a02.jpgchart-b22d4e5e65fa5d0fafca02.jpg

40


The table below illustrates how the target total direct compensation set by the Committee for each of our continuing named executive officers, except for Mr. Reedy, was allocated between performance-based and fixed compensation for fiscal 2018,2021, as well as the breakdown of performance-based compensation that was based on annual and long-term Company performance.

Percentage of Target Total Direct
Compensation
Percentage of Target Performance-Based Compensation
Performance-
Based
FixedAnnualLong-
Term
William D. Nash90%10%19%81%
Enrique N. Mayor-Mora76%24%20%80%
Edwin J. Hill79%21%21%79%
Eric M. Margolin79%21%22%78%
logoa01.jpg
35



Percentage of Target Total Direct
Compensation
 Percentage of Target Performance-Based Compensation

Performance-
Based

Fixed
Annual
Long-
Term
William D. Nash86%
14%
21%
79%
Thomas W. Reedy77%
23%
22%
78%
William C. Wood77%
23%
22%
78%
Edwin J. Hill78%
22%
21%
79%
Eric M. Margolin79%
21%
20%
80%

ADDITIONAL ELEMENTS OF COMPENSATION
 
We provide our executive officers the benefits available to CarMax associates generally. We also provide the limited perquisites described below. These benefits and perquisites are intended to be part of a competitive compensation package.
 
Benefits Available to CarMax Associates Generally
 
Our executives and our full-time associates generally are eligible for health insurance coverage, life insurance, short- and long-term disability insurance, matching gifts to qualified charitable organizations, and a defined contribution, or 401(k), plan that we refer to as our Retirement Savings Plan.

In addition, executives and CarMax associates who satisfied certain criteria as of December 31, 2008, may be eligible for benefits under our frozen Pension Plan. Additional details regarding these frozen benefits can be found in the “Pension Benefits in Fiscal 2018”2021” table on page 46.51.
 
Non-Qualified Retirement Plans
 
Our executives and other highly-compensated associates are eligible to participate in two non-qualified retirement plans: the Retirement Restoration Plan (“RRP”) and the Executive Deferred Compensation Plan (“EDCP”). A description of these plans can be found in the narrative discussion following the “Nonqualified Deferred Compensation” table on pages 4853 and 49.54. Details regarding the fiscal 20182021 contributions to each named executive officer’s RRP and EDCP accounts, as well as the earnings and aggregate balances for those accounts, can be found in the “Nonqualified Deferred Compensation” table on page 48.53.
 
In addition to the RRP and the EDCP, executives and other highly compensated CarMax associates who satisfied certain criteria as of December 31, 2008, may be eligible for benefits under our frozen Benefit Restoration Plan.Additional details regarding these frozen benefits can be found in the “Pension Benefits in Fiscal 2018”2021” table on page 46.51.
 
Company Transportation
 
We provide the use of a CarMax-owned vehicle to each of our named executive officers and to certain other eligible associates. For associates using CarMax-owned vehicles, we bear certain maintenance and insurance costs. We treat the personal use of a Company-owned vehicle as income to the associate. The associate pays the related income taxes.
 
We encourage our executive officers to use our plane for business travel. Our plane is also available for personal use by Messrs. Nash, Reedy and Wood.Hill. Mr. Nash is required to reimburse CarMax for the incremental costs associated with his personal use to the extent that those costs exceed $125,000$175,000 in any fiscal year. Messrs. Reedy and WoodHill are required to reimburse CarMax for the incremental costs associated with their respective personal uses of the plane to the extent that those costs exceed $70,000$100,000 in any fiscal year. Mr. Reedy no longer has personal access to the plane following his retirement at the end of fiscal 2021. Our executives bear all income taxes associated with their personal use of the plane.
 
We do not provide tax gross-ups on any of these transportation benefits.
 

logoa011a.jpg

41
36


Tax and Financial Planning Services
 
We provide a tax and financial planning benefit to our named executive officers. This benefit was valued at $13,660$14,400 for fiscal 2018.2021. Officers who forego this benefit may engage their own tax professional at the Company’s expense in an amount up to $10,000 per year. The Committee approved this benefit to reduce the amount of time and attention that our executive officers must spend on personal tax and financial planning, which permits them to focus on their responsibilities to CarMax, and to maximize the financial reward of the compensation that CarMax provides. Officers bear all income taxes associated with these tax and financial planning benefits. We do not provide tax gross-ups on these benefits.
 
Additional Information
 
SEVERANCE AGREEMENTS
 
We have severance agreements with each of our named executive officers. The Committee has determined that these agreements are beneficial to us because they contain restrictive covenants relating to confidential information, non-competition and non-solicitation of our associates. The Committee also believes that these agreements serve as a recruiting tool and better enable our current executives to focus on CarMax’s strategic and operating goals. The agreements provide for severance payments under certain circumstances, which are discussed in more detail under “Potential Payments Upon Termination or Change-in-Control” beginning on page 49.


Our severance agreements do not provide for a guaranteed term of employment or tax gross-ups.


The agreements provide for severance payments under certain circumstances, which are discussed in more detail under “Potential Payments Upon Termination or Change-in-Control” beginning on page 54. In 2014, the Committee reduced the scope of the potential payments and benefits for any newly named executive officers. Accordingly, the potential payments and benefits provided to Mr. Mayor-Mora, who became an executive officer after this change, differ from those that would potentially be provided to the other named executive officers.

None of the severance agreements provide a guaranteed term of employment, nor do they provide tax gross-ups on any compensation or perquisite.

Our severance agreements do not provide for a guaranteed term of employment or tax gross-ups.

Under the terms of the severance agreements, the Committee establishes and approves each named executive officer’s annual base salary, which cannot be less than the minimum base salary set forth in each agreement unless across-the-board reductions in salary are implemented for all of our senior officers. Additionally, the Committee approves the performance measures and payment amounts that determine each named executive officer’s annual incentive bonus under the Bonus Plan.
 
The agreements provide further that each named executive officer is eligible to participate in our Stock Incentive Plan and to participate in all other incentive, compensation, benefit and similar plans available to our other executive officers.
Clawback and Forfeiture Provisions
 
The severance agreements contain a clawback provision. If any named executive officer engages in conduct for which he could be terminated for cause, with certain limitations, and the conduct directly results in the filing of a restatement of any financial statement that was previously filed with the SEC, the named executive officer shall, upon demand by the Company, repay with interest all compensation that was expressly conditioned on the achievement of certain financial results if the restated financial statements would have resulted in a lesser amount being paid.
 
In addition, at our 2012 annual shareholders meeting, we asked our shareholders to approve amendments to add clawback provisions to both our Bonus Plan and Stock Incentive Plan. Our shareholders approved these provisions, which provide that any award that is subject to recovery under any law, including the Dodd-Frank Wall Street Reform and Consumer Protection Act, will be subject to a clawback as required by such law or any CarMax policy adopted pursuant to such law.
 
In addition to the clawback provisions discussed above, our equity award agreements contain a forfeiture provision. If a named executive officer is terminated for cause, the officer’s unexercised vested and unvested options, unvested MSUs and unvested PSUs will be forfeited.
 

logoa01.jpg
37


Change-in-Control and Severance Benefits
 
Each severance agreement provides for payments and other benefits in certain circumstances involving a termination of employment, including a termination of employment in connection with a change-in-control. Payments in connection with a change-in-control are subject to a double trigger; that is, the executive is not entitled to payment unless there is both a change-in-control and the executive is subsequently terminated without cause (or resigns for good reason) within a two-year period following the change-in-control. Our executives are not entitled to any severance payments as a result of voluntary termination (outside of the retirement context) or if they are terminated for cause. Detailed information with respect to these payments and benefits can be found under the heading “Potential Payments Upon Termination or Change-in-Control” beginning on page 49.54.
 

42


The Committee believes that these severance benefits encourage the commitment of our named executive officers and ensure that they will be able to devote their full attention and energy to our affairs in the face of potentially disruptive and distracting circumstances. In the event of a potential change-in-control, our named executive officers will be able to analyze and evaluate proposals objectively with a view to the best interests of CarMax and its shareholders and to act as the Board may direct without fear of retribution if a change-in-control occurs. The Committee recognizes that the severance benefits may have the effect of discouraging takeovers and protecting our officers from removal because the severance benefits increase the cost that would be incurred by an acquiring company seeking to replace current management. The Committee believes however, that the benefit to CarMax and its shareholders outweighs this concern.
 
RISK AND COMPENSATION POLICIES AND PRACTICES
 
The Compensation and Personnel Committee assesses CarMax’s compensation policies and practices each year to ensure that they do not create risks that are reasonably likely to have a material adverse effect on the Company. In fiscal 2018,2021, management reviewed the compensation policies and practices for all CarMax associates (including store associates, store management, regional leadership teams, home office and CarMax Auto Finance associates, and executive officers). Management then presented a summary of its review at the Committee’s January 20182021 meeting. The summary listed each compensation policy or practice applicable to the various groups of CarMax associates, including base salaries, annual incentive bonuses, long-term equity awards, sales bonuses, sales commissions and hourly pay. The summary also listed the potential risks associated with those policies or practices and the tools we employ to mitigate those risks, including the following:
Annual Incentive Bonuses: payments made to senior management are: (i) subject to a clawback provision; (ii) capped at 200% of the target incentive bonus amount or at the $10 million plan maximum, whichever is lower; and (iii) only paid when CarMax satisfies the objective metrics determined at the beginning of the year by an independent committee of non-employee directors.
Long-Term Equity Awards: equity awards: (i) are approved by an independent committee of non-employee directors; (ii) contain three and four-year vesting provisions; and (iii) for senior management, must be held in compliance with CarMax’s executive stock ownership guidelines.
Sales Bonuses: sales bonuses are monitored to ensure that associates are not overpaid based on inflated sales figures. Monitoring tools include: (i) centralized assignment of sales targets; (ii) centralized and non-negotiable vehicle pricing; (iii) electronic reporting of sales; and (iv) performance of a daily vehicle inventory.
Hourly Pay: hourly pay is tracked and managed through a centralized time management and reporting system.

: payments made to senior management are: (i) subject to a clawback provision; (ii) capped at 200% of the target incentive bonus amount or at the $5 million plan maximum, whichever is lower; and (iii) only paid when CarMax satisfies the objective metrics determined at the beginning of the year by an independent committee of non-employee directors.
Long-Term Equity Awards: equity awards: (i) are approved by an independent committee of non-employee directors; (ii) contain three and four-year vesting provisions; and (iii) for senior management, must be held in compliance with CarMax’s executive stock ownership guidelines.
Sales Bonuses: sales bonuses are monitored to ensure that associates are not overpaid based on inflated sales figures. Monitoring tools include: (i) centralized assignment of sales targets; (ii) centralized and non-negotiable vehicle pricing; (iii) electronic reporting of sales from each store to the home office; and (iv) performance of a daily vehicle inventory at each store.
Hourly Pay: hourly pay is tracked and managed through a centralized time management and reporting system.

Following discussion and a review of the summary noted above, the Committee determined that none of our compensation policies and practices create risks that are reasonably likely to have a material adverse effect on the Company.
 
STOCK OWNERSHIP GUIDELINES
 
To further align the long-term financial interests of our executives and our shareholders, the Committee has established the following stock ownership guidelines:
Subject OfficersRequired to Own the Lesser of:
Chief Executive Officer6 x Base Salary or 300,000 shares
Executive Vice President3 x Base Salary or 100,000 shares
Senior Vice President2 x Base Salary or 50,000 shares
 


38


Executives have five years from the date they first become subject to a particular level of stock ownership to meet the corresponding requirement. The Committee measures compliance on an annual basis at the end of each fiscal year. Acceptable forms of ownership include shares owned outright (by the executive or an immediate family member), vested stock options, PSUs and MSUs. Our stock ownership guidelines are available under the “Corporate Governance”“Governance” link at investors.carmax.com.
 
As of February 28, 2018,2021, all of our current named executive officers satisfied the ownership guidelines set forth above.
 
logoa011a.jpg
43


PROHIBITION ON HEDGING AND PLEDGING
 
We have a policypolicies prohibiting all CarMax associates from engagingholding CarMax stock in a margin account, pledging CarMax stock as collateral for a loan, or purchasing any hedgingfinancial instruments that are designed to hedge or pledging transactions involvingoffset any change in the market value of CarMax stock. This prohibition appliesThese prohibitions apply to both our named executive officers, all employees, and our non-employee directors.
 
TAX AND ACCOUNTING CONSIDERATIONS
 
Historically, Section 162(m) of the Internal Revenue Code generally disallowed a tax deduction for compensation over $1 million paid in any fiscal year to the CEO or any of the three other highest paid executive officers (other than the CFO) unless that compensation was performance-based. As a result of the new tax legislation thatpassage of the Tax Cuts and Jobs Act of 2017 (the “2017 Tax Act”), which went into effect on December 22, 2017, Section 162(m) was amended to cover chief financial officers and the exception for performance-based compensation will not bewas no longer available for taxable years beginning after December 31, 2017, including our fiscal 2021, unless such compensation qualifiesqualified for certain transition relief.

The Committee and the Company have taken appropriate actions, to the extent feasible, in an effort to preserve the deductibility of awards previously granted to our executive officers that were designed and intended to be covered by Section 162(m). Despite these actions, certain compensation originally designed to qualify as performance-based under Section 162(m) may not be deductible.

Although the Committee will continue to analyze the impact that Section 162(m) and the potential lack of deduction associated with amounts paid in excess of the deduction limitation may have on the Company, the Committee continues to retain the flexibility to make decisions with respect to the Company’s compensation programs that are based on factors other than Section 162(m) and related tax consequences. The primary function of our executive compensation program is to drive the creation of long-term shareholder value.
 
Section 409A of the Internal Revenue Code imposes certain requirements on non-qualified deferred compensation, which can include long-term equity awards and severance. CarMax’s executive compensation programs generally are designed to comply with, or be exempt from, the requirements of that sectionSection 409A so as to avoid potential adverse tax consequences that may result from non-compliance.
 
In developing CarMax’s executive compensation programs, the Committee also considers the accounting treatment of, and the expenses associated with, the Company’s long-term equity compensation practices.

REEDY CONSULTING AGREEMENT

In connection with Mr. Reedy’s retirement, the Company and Mr. Reedy entered into a consulting agreement (the “Consulting Agreement”), under which Mr. Reedy will provide consulting services to the Company. Among other things, the Consulting Agreement extends the term of the non-solicitation and non-competition covenants in the Severance Agreement between Mr. Reedy and the Company by an additional year, now expiring three years from the effective date of his retirement. In consideration for Mr. Reedy’s consulting services, the Company pays Mr. Reedy $11,000 per month. The term of the consulting arrangement commenced on March 1, 2021 and will end on February 28, 2022, unless terminated earlier in accordance with the terms of the Consulting Agreement.
logoa01.jpg

3944



COMPENSATION AND PERSONNEL COMMITTEE REPORT

 
The Compensation and Personnel Committee has reviewed and discussed the foregoing Compensation Discussion and Analysis with management. Based on this review and discussion, the Committee recommended to the CarMax, Inc. Board of Directors that the Compensation Discussion and Analysis be included in this proxy statement and incorporated by reference into CarMax’s Annual Report on Form 10-K for the fiscal year ended February 28, 2018.2021.
 
THE COMPENSATION AND PERSONNEL COMMITTEE
Ronald E. Blaylock, Chair
Shira GoodmanSona Chawla
W. Robert Grafton
William R. Tiefel

Mitchell D. Steenrod

logoa011a.jpg
4045




COMPENSATION TABLES

 
Summary Compensation Table for Fiscal 20182021

The table below shows the compensation paid to or earned by our named executive officers in fiscal 2018, 20172021, 2020, and 2016.2019.
Name and Principal
Position
Fiscal
Year
Salary
($)
Stock
Awards
(a)
($)
Option
Awards
(a)
($)
Non-Equity
Incentive
Plan Comp-
ensation
(b)
($)
Change in
Pension
Value and
Nonqualified
Deferred
Comp-
ensation
Earnings
(c)
($)
All Other
Compen-
sation
(d)
($)
Total
($)
William D. Nash2021966,8231,750,0025,249,9971,666,837977257,2579,891,893
President and Chief Executive Officer20201,095,175583,2865,250,0062,078,482131,106262,6119,400,666
20191,063,1571,500,0224,499,9981,595,2135,075288,0828,951,547
Enrique N. Mayor-Mora Senior VP and Chief Financial Officer
2021502,583325,069974,995319,74563,3142,185,706
2020420,586200,273600,745272,62056,4901,550,714
Edwin J. Hill2021705,277535,2891,605,920559,22410,036127,4963,543,242
Executive VP and Chief Operating Officer2020732,981178,4451,605,923697,331163,278149,3923,527,350
2019691,237485,3251,455,919525,00017,461124,7403,299,682
Eric M. Margolin2021604,374435,2891,305,908479,2166,50385,6472,916,937
Executive VP, General Counsel and Corporate Secretary2020629,726145,1141,305,922597,56414,097104,1462,796,569
2019611,316435,3031,305,921458,6245,01494,0882,910,266
Thomas W. Reedy2021733,589535,2891,605,920583,3932,942123,9743,585,107
Former Executive VP, Finance2020766,622178,4451,605,923727,469100,226143,2403,521,925
2019744,210485,3251,455,919558,3256,543147,5013,397,823
(a)Represents the aggregate grant date fair value of the awards made in each fiscal year as computed in accordance with ASC Topic 718. These amounts do not correspond to the actual value that may be realized by each NEO. MSU values in the Stock Awards column are based on performance achieved at target levels, which was the probable outcome of performance conditions as of the grant date. The grant date fair value of the NEO’s fiscal 2021 MSUs if earned at maximum levels was $3,500,004, $650,138, $1,070,578, $870,578 and $1,070,578 for Messrs. Nash, Mayor-Mora, Hill, Margolin, and Reedy, respectively. Additional information regarding outstanding awards, including exercise prices, vesting schedules, and expiration dates, can be found in the “Outstanding Equity Awards at Fiscal 2021 Year End” table on pages 49 and 50. The assumptions used in determining the grant date fair values of the awards are disclosed in Note 12 to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 21, 2021.
(b)Represents the annual incentive bonus earned under our Bonus Plan.
(c)Represents the aggregate increase in the actuarial value of accumulated benefits under our frozen Pension Plan and frozen Benefit Restoration Plan accrued during the relevant fiscal year. The “Pension Benefits in Fiscal 2021” table and its accompanying narrative on pages 51 and 52 contain additional details with respect to these amounts.
(d)Further details are included in the “All Other Compensation in Fiscal 2021” table below.

46
Name and Principal
Position
Fiscal
Year
 Salary
($)
 
Bonus(a)
($)
 
Stock
Awards
(b)
($)
 
Option
Awards
(b)
($)
 
Non-Equity
Incentive
Plan Comp-
ensation
(c)
($)
 
Change in
Pension
Value and
Nonqualified
Deferred
Comp-
ensation
Earnings
(d)
($)
 
All Other
Compen-
sation
(e)
($)
 Total
($)
William D. Nash2018
1,031,721
96,239
1,249,974
3,750,005
1,472,448
24,797
190,068
7,815,252
President and Chief Executive Officer2017
902,308

749,977
4,249,983
442,233
30,536
163,355
6,538,392
2016
660,769

485,270
1,455,911
348,181

122,926
3,073,057
Thomas W. Reedy2018
722,205
38,866
485,313
1,455,925
594,643
22,219
132,390
3,451,561
Executive VP and Chief Financial Officer2017
699,039

485,322
1,455,917
221,550
26,964
123,664
3,012,456
2016
650,415

485,270
1,455,911
330,525

135,173
3,057,294
William C. Wood2018
722,205
38,866
485,313
1,455,925
594,643
53,697
155,853
3,506,502
Executive VP and Chief Operating Officer2017
699,039

1,485,343
2,455,919
221,550
65,617
121,334
5,048,802
2016
650,415

485,270
1,455,911
330,525

149,269
3,071,390
Edwin J. Hill2018
619,033
33,314
435,281
1,305,925
509,694
44,019
98,719
3,045,985
Executive VP, Strategy and Business Transformation2017
597,209

435,293
1,305,921
189,900
52,405
75,237
2,655,965
2016
531,289

360,868
1,082,685
179,745

87,806
2,242,393
Eric M. Margolin2018
590,240
31,926
435,281
1,305,925
488,457
3,511
77,436
2,932,776
Executive VP, General Counsel and Corporate Secretary2017
572,801

360,894
1,380,365
181,988
4,026
67,958
2,568,032
(a)Discretionary bonus paid to all employees in the CarMax annual bonus program. See page 33 for additional information.
(b)Represents the aggregate grant date fair value of the awards made in each fiscal year as computed in accordance with Financial Accounting Standards Board Accounting Standards Codification Topic 718 (“ASC Topic 718”). These amounts do not correspond to the actual value that may be realized by each NEO. Additional information regarding outstanding awards, including exercise prices, vesting schedules, and expiration dates, can be found in the “Outstanding Equity Awards at Fiscal 2018 Year End” table on pages 44 and 45. The assumptions used in determining the grant date fair values of the awards are disclosed in Note 12 to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2018. The amounts disclosed under the Stock Awards column above are based on performance achieved at target levels. The grant date fair value of the NEO's PSUs if earned at maximum levels was $2,499,948, $970,626, $970,626, $870,563 and $870,563 for Messrs. Nash, Reedy, Wood, Hill and Margolin, respectively.
(c)Represents the annual incentive bonus earned under our Bonus Plan.
(d)Represents the aggregate increase in the actuarial value of accumulated benefits under our frozen Pension Plan and frozen Benefit Restoration Plan accrued during the relevant fiscal year. The “Pension Benefits in Fiscal 2018” table and its accompanying narrative on pages 46 and 47 contain additional details with respect to these amounts.
(e)Further details are included in the “All Other Compensation in Fiscal 2018” table below.

logoa01.jpg
41



All Other Compensation in Fiscal 20182021
 
Name
Personal Use
of Company
Plane
(a)
($)
Personal Use
of Company
Automobile
(b)
($)
Retirement
Savings Plan
Contribution
(c)
($)
Deferred
Compensation
Account
Contributions
(d)
($)
Other(e)
($)
Total
($)
William D. Nash61,21114,951167,61913,476257,257
Enrique N. Mayor-Mora1,12616,98529,53415,66963,314
Edwin J. Hill4,6121,95121,25891,1998,476127,496
Eric M. Margolin13915,86556,16713,47685,647
Thomas W. Reedy19,37396,1258,476123,974
(a)The compensation associated with the personal use of the Company plane is based on the aggregate incremental cost to CarMax of operating the plane. The cost is calculated based on the average variable costs of operating the plane, which include fuel, maintenance, travel expenses for the flight crews and other miscellaneous expenses. We divided the total annual variable costs by the total number of miles our plane flew in fiscal 2021 to determine an average variable cost per mile. The average variable cost per mile is multiplied by the miles flown for personal use to derive the incremental cost. This methodology excludes fixed costs that do not change based on usage, such as salaries and benefits for the flight crews, monthly service contracts, hangar rental fees, taxes, rent, depreciation and insurance. The costs associated with deadhead flights (i.e., flights that travel to a destination with no passengers as a result of an executive’s personal use) and incremental plane charters (i.e., plane charters, if any, that we pay for because our plane was not available for business use due to an executive’s personal use) are included in the incremental cost calculations for each executive. The personal use of the Company plane is treated as income to the executive. The related income taxes are calculated using Standard Industry Fare Level rates and are paid by the executive.
(b)The value of the personal use of a Company automobile is determined based on the annual lease value method and excludes any expenses such as maintenance and insurance.
(c)Includes the Company matching portion of each executive’s Retirement Savings Plan (“RSP”) contributions. Also includes a Company-funded contribution to those executives who met certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RSP benefits are offered on the same terms to all CarMax associates.
(d)Includes the Company matching portion of each executive’s Retirement Restoration Plan (“RRP”) and Executive Deferred Compensation Plan (“EDCP”) contributions. Also includes a Company-funded contribution to those executives who met certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RRP benefits are offered on the same terms to all CarMax associates whose salary exceeds the compensation limits imposed by Section 401(a)(17) of the Internal Revenue Code ($290,000 in 2021). Also includes a restorative contribution designed to compensate executives for any loss of Company contributions under the RSP and RRP due to a reduction in the executive’s eligible compensation under the RSP and RRP resulting from deferrals into the EDCP.
(e)Represents the total amount of other personal benefits provided. None of the benefits individually exceeded the greater of $25,000 or 10% of the total amount of these personal benefits for the named executive officer. These other benefits include tax and financial planning services, which are described on page 42, and matching charitable gifts made by The CarMax Foundation as part of its matching gifts program (which is available to all CarMax associates).
logoa011a.jpg
47
Name
Personal Use
of Company
Plane
(a)
($)
 
Personal Use
of Company
Automobile
(b)
($)
 
Retirement
Savings Plan
Contribution
(c)
($)
 
Deferred
Compensation
Account
Contributions
(d)
($)
 
Other(e)
($)
 Total
($)
William D. Nash68,546

16,454
71,609
33,459
190,068
Thomas W. Reedy25,699
3,117
21,810
53,314
28,450
132,390
William C. Wood51,931

21,810
53,314
28,798
155,853
Edwin J. Hill
8,046
21,780
42,612
26,281
98,719
Eric M. Margolin
6,207
16,373
29,952
24,904
77,436
(a)The compensation associated with the personal use of the Company plane is based on the aggregate incremental cost to CarMax of operating the plane. The cost is calculated based on the average variable costs of operating the plane, which include fuel, maintenance, travel expenses for the flight crews and other miscellaneous expenses. We divided the total annual variable costs by the total number of miles our plane flew in fiscal 2018 to determine an average variable cost per mile. The average variable cost per mile is multiplied by the miles flown for personal use to derive the incremental cost. This methodology excludes fixed costs that do not change based on usage, such as salaries and benefits for the flight crews, monthly service contracts, hangar rental fees, taxes, rent, depreciation and insurance. The costs associated with deadhead flights (i.e., flights that travel to a destination with no passengers as a result of an executive’s personal use) and incremental plane charters (i.e., plane charters, if any, that we pay for because our plane was not available for business use due to an executive’s personal use) are included in the incremental cost calculations for each executive. The personal use of the Company plane is treated as income to the executive. The related income taxes are calculated using Standard Industry Fare Level rates and are paid by the executive.
(b)The value of the personal use of a Company automobile is determined based on the annual lease value method and excludes any expenses such as maintenance and insurance.
(c)Includes the Company matching portion of each executive’s Retirement Savings Plan (“RSP”) contributions. Also includes a Company-funded contribution to those executives who met certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RSP benefits are offered on the same terms to all CarMax associates.
(d)Includes the Company matching portion of each executive’s Retirement Restoration Plan (“RRP”) and Executive Deferred Compensation Plan (“EDCP”) contributions. Also includes a Company-funded contribution to those executives who met certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RRP benefits are offered on the same terms to all CarMax associates whose salary exceeds the compensation limits imposed by Section 401(a)(17) of the Internal Revenue Code ($275,000 in 2018). Also includes a restorative contribution designed to compensate executives for any loss of Company contributions under the RSP and RRP due to a reduction in the executive’s eligible compensation under the RSP and RRP resulting from deferrals into the Executive Deferred Compensation Plan.
(e)Represents the total amount of other benefits provided. None of the benefits individually exceeded the greater of $25,000 or 10% of the total amount of these benefits for the named executive officer. These other benefits include tax and financial planning services, which are described on page 37, and matching charitable gifts made by The CarMax Foundation as part of its matching gifts program (which is available to all CarMax associates). The amounts also include travel and event expenses for a Company-sponsored store and management leadership trip and related tax reimbursements. The related tax reimbursements were for the following amounts: Mr. Nash, $1,527 and Mr. Hill, $1,462.


42



Grants of Plan-Based Awards in Fiscal 20182021

The following table lists grants of plan-based awards to each of our named executive officers during fiscal 2018.2021.
   
Estimated Possible Payouts Under Non-Equity Incentive Plan Awards (a)
Estimated Future Payouts Under Equity Incentive Plan Awards (b)
All Other Option Awards: Number of Securities Underlying
Options
(c)
(#)
Exercise or Base Price of Option
Awards
(d)
($/Sh)
Grant Date Fair Value of Stock and Option
Awards
(e)
($)
NameApproval
Date
Grant
Date
Threshold
($)
Target
($)
Maximum
($)
Threshold
(#)
Target
(#)
Maximum
(#)
William D. Nash416,7091,666,8373,333,674
4/28/20205/1/202018,79537,5901,750,002
4/28/20205/1/2020232,19871.075,249,997
Enrique N. Mayor-Mora79,936319,745639,490
4/28/20205/1/20203,2056,410298,418
4/28/20205/1/202039,59271.07895,175
12/18/202012/28/202022545026,651
12/18/202012/28/20202,65891.0079,820
Edwin J. Hill139,806559,2241,118,448
4/28/20205/1/20205,74911,498535,289
4/28/20205/1/202071,02771.071,605,920
Eric M. Margolin119,804479,216958,432
4/28/20205/1/20204,6759,350435,289
4/28/20205/1/202057,75871.071,305,908
Thomas W. Reedy145,848583,3931,166,786
4/28/20205/1/20205,74911,498535,289
4/28/20205/1/202071,02771.071,605,920
(a)Represents threshold, target and maximum payout levels under our Bonus Plan for fiscal 2021 performance. The actual amount of each named executive officer’s annual incentive bonus in fiscal 2021 is reported under the “Non-Equity Incentive Plan Compensation” column in the “Summary Compensation Table” on page 46. Additional information regarding the design of our Bonus Plan is included on pages 35 to 38.
(b)For each of our named executive officers, represents a grant of stock-settled restricted stock units, which we refer to as “market stock units” or “MSUs.” MSUs generally vest on the third anniversary of the grant date. Additional information regarding MSUs, including the formula used to convert MSUs to shares of our common stock upon vesting and settlement, is included on pages 38 and 39.
(c)Option awards generally vest in 25% increments annually over a four-year period. Additional information regarding stock options is included on page 38. We granted limited stock appreciation rights, or “SARs,” in tandem with each option award. The SARs may be exercised only in the event of a change-in-control. To the extent a SAR is exercised, the related option must be surrendered. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option, multiplied by the number of shares of common stock underlying such SAR.
(d)All fiscal 2021 stock options were issued with an exercise price equal to the closing price of our common stock on the grant date. Additional information regarding our use of the closing price is included on page 38.
(e)Represents the grant date fair value of the award as determined in accordance with ASC Topic 718 with MSUs valued based on the probable outcome of performance conditions as of the grant date.

48
   
Estimated Possible Payouts Under Non-Equity Incentive Plan Awards (a)
Estimated Future Payouts Under Equity Incentive Plan Awards (b)
All Other Option Awards: Number of Securities Under-lying
Options
(c) 
(#)
Exercise or Base Price of Option
Awards
(d)($/Sh)
Grant Date Closing
Price
($/Sh)
Grant Date Fair Value of Stock and Option
Awards
(e)
($)
NameApproval
Date
Grant
Date
Threshold
($)
 Target
($)
 Maximum
($)
Threshold
(#)
 Target
(#)
 Maximum
(#)
William D. Nash

335,563

1,342,250

2,684,500

















3/24/20175/1/2017




5,353

21,411

42,822



1,249,974

3/24/20175/1/2017









232,775
58.38
58.15
3,750,005
Thomas W. Reedy

135,516

542,063

1,084,125













3/24/20175/1/2017




2,078

8,313

16,626





485,313

3/24/20175/1/2017















90,374
58.38
58.15
1,455,925
William C. Wood

135,516

542,063

1,084,125













3/24/20175/1/2017




2,078

8,313

16,626






485,313

3/24/20175/1/2017















90,374
58.38
58.15
1,455,925
Edwin J. Hill

116,156

464,625

929,250

















3/24/20175/1/2017





 1,864

7,456

14,912





435,281

3/24/20175/1/2017









81,063
58.38
58.15
1,305,925
Eric M Margolin

111,317

445,266

890,532














3/24/20175/1/2017




1,864

7,456

14,912






435,281

3/24/20175/1/2017









81,063
58.38
58.15
1,305,925

(a)Represents threshold, target and maximum payout levels under our Bonus Plan for fiscal 2018 performance. The actual amount of each named executive officer’s annual incentive bonus in fiscal 2018 is reported under the “Non-Equity Incentive Plan Compensation” column in the “Summary Compensation Table” on page 41. Additional information regarding the design of our Bonus Plan is included on pages 31 and 32.
(b)Represents stock-settled performance stock units, which we refer to as “performance stock units” or “PSUs,” granted under our Stock Incentive Plan, PSUs generally vest on the third anniversary of the grant date. Additional information regarding PSUs, including the formula used to convert PSUs to shares of our common stock upon vesting and settlement, is included on pages 34 and 35.
(c)Option awards generally vest in 25% increments annually over a four-year period. Additional information regarding stock options is included on page 33. We granted limited stock appreciation rights, or “SARs,” in tandem with each option award. The SARs may be exercised only in the event of a change-in-control. To the extent a SAR is exercised, the related option must be surrendered. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option, multiplied by the number of shares of common stock underlying such SAR.
(d)All fiscal 2018 stock options were issued with an exercise price equal to the volume-weighted average price of our common stock on the grant date. Additional information regarding our use of the volume-weighted average price is included on page 33.
(e)Represents the grant date fair value of the award as determined in accordance with ASC Topic 718. The grant date fair value of each PSU is based on target level achievement of the performance goals set by the Committee. The PSUs granted in May 2017, if earned based on target level achievement of the pre-established performance goals, vest 100% in May 2020. The actual value a named executive officer realizes from the awards of PSUs will be determined based upon actual three-year cumulative adjusted diluted earnings per share performance compared to pre-determined three-year adjusted diluted earnings per share goals. Further information regarding payment on vesting of the PSUs can be found on pages 34 and 35.

logoa01.jpg
43



Outstanding Equity Awards at Fiscal 20182021 Year End

The following table lists outstanding equity awards previously granted to our named executive officers as of February 28, 2018.2021.

              
Option Awards (a)
 
Stock Awards (b)(c)
Option Awards (a)
Stock Awards (b)(c)
NameGrant
Date
 Number of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
 Number of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
 Option
Exercise
Price
($/Sh)
 Option
Expiration
Date
 Number of Shares or Units of Stock That Have Not Vested
(#)
 Market Value of Shares or Units of Stock That Have Not Vested
($)
 Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested
(#)
 Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested
($)
NameGrant
Date
Number of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
Number of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
Option
Exercise
Price
($/Sh)
Option
Expiration
Date
Number of Shares or Units of Stock That Have Not Vested (#)Market Value of Shares or Units of Stock That Have Not Vested ($)Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested
(#)
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested
($)
William D.4/15/2013
84,258



42.68

4/15/2020
 

 

 

 
William D.9/26/201640,646 — 53.62 9/26/2023
Nash4/9/2014
74,144

24,714

44.96

4/9/2021
 

 

 

 
Nash5/1/2017174,582 58,193 58.38 5/1/2024
4/8/2015
35,321

35,320

73.76

4/8/2022











5/1/2018120,257 120,256 63.045/1/2025
4/15/2015
 

 

 

 






6,686

413,997
5/1/201834,734 4,151,119 
4/12/2016
39,669

119,005

51.63

4/12/2023











5/1/201959,443 178,329 78.615/1/2026
4/12/2016















14,526

899,450
5/1/20198,681 1,037,514 14,842 1,773,767 
9/26/2016
35,162

105,484

53.62

9/26/2023











5/1/2020— 232,198 71.07 5/1/2027
5/1/2017


232,775

58.38

5/1/2024











5/1/202031,605 3,777,152 
5/1/2017















21,411

1,325,769
Thomas W.4/9/2014
74,144

24,714

44.96

4/9/2021
 

 

 

 
Reedy4/8/2015
35,321

35,320

73.76

4/8/2022











Enrique N.Enrique N.5/1/2017— 6,633 58.38 5/1/2024
Mayor-MoraMayor-Mora5/1/201811,767 11,766 63.04 5/1/2025
4/15/2015















6,686

413,997
5/1/20183,399 406,231 
4/12/2016
25,669

77,005

51.63

4/12/2023











5/1/20195,135 15,405 78.61 5/1/2026
4/12/2016















9,400

582,048
5/1/20192,335 279,076 
5/1/2017


90,374

58.38

5/1/2024











5/1/2017















8,313

514,741
William C.4/9/2014


24,714

44.96

4/9/2021
 




 



Wood4/8/2015
35,321

35,320

73.76

4/8/2022











4/15/2015















6,686

413,997
12/26/20191,545 4,633 88.54 12/26/2026
4/12/2016









19,369

1,199,328






12/26/2019603 72,107 
4/12/2016


129,897

51.63

4/12/2023











5/1/2020— 39,592 71.07 5/1/2027
4/12/2016















9,400

582,048
5/1/20205,389 644,095 
5/1/2017


90,374

58.38

5/1/2024











12/28/2020— 2,658 91.00 12/28/2027
5/1/2017















8,313

514,741
12/28/2020295 35,314 
Edwin J.4/15/2013
44,815



42.68

4/15/2020
 

 

 

 
Edwin J.5/1/201725,798 20,265 58.38 5/1/2024
Hill4/9/2014
61,470

20,489

44.96

4/9/2021
 

 

 

 
Hill5/1/201838,908 38,907 63.04 5/1/2025
4/8/2015
26,266

26,266

73.76

4/8/2022











5/1/201811,238 1,343,076 
4/15/2015















4,972

307,866
5/1/201918,183 54,549 78.61 5/1/2026
4/12/2016
23,024

69,072

51.63

4/12/2023











5/1/20192,656 317,407 4,540 542,575 
4/12/2016















8,431

522,048
5/1/2020— 71,027 71.075/1/2027
5/1/2017


81,063

58.38

5/1/2024











5/1/20209,667 1,155,352 
Eric M.Eric M.5/1/201710,798 20,265 58.38 5/1/2024
MargolinMargolin5/1/201834,900 34,898 63.045/1/2025
5/1/2017















7,456

461,676
5/1/201810,080 1,204,645 
5/1/201914,787 44,358 78.615/1/2026
5/1/20192,160 258,120 3,692 441,231 
5/1/2020— 57,758 71.07 5/1/2027


44


Eric M4/9/2014
30,824

16,941

44.96

4/9/2021
 

 

 

 
Margolin4/8/2015
26,266

26,266

73.76

4/8/2022











 4/15/2015

















4,972

307,866
 4/12/2016
19,088

57,264

51.63

4/12/2023











 4/27/2016
4,900

14,698

55.19

4/27/2023











 4/12/2016

















6,990

432,821
 5/1/2017


81,063

58.38

5/1/2024











 5/1/2017

















7,456

461,676

(a)Option awards generally vest in 25% increments annually over a four-year period. Additional information regarding stock options is included on page 33. We granted limited stock appreciation rights, or “SARs,” in tandem with each option award. Additional information regarding SARs is included on page 35 and under the chart titled “Grants of Plan-Based Awards in Fiscal 2018” on page 43.
(b)Stock awards, except as noted for Mr. Wood, are stock-settled performance stock units, which we refer to as “performance stock units” or “PSUs.” If earned, PSUs generally vest on the third anniversary of the grant date, April 15, 2018 for fiscal 2016 awards, April 12, 2019 for fiscal 2017 awards, and May 1, 2020 for fiscal 2018 awards, respectively. To calculate the number of shares awarded at vesting, each PSU is multiplied by a percentage that represents the Company’s success in meeting the performance goals set by the Committee. If the threshold performance goal is met, each PSU is multiplied by 25%. The target multiplier is 100% and the maximum multiplier is 200%. The multiplier is determined using straight-line interpolation for performance that falls between the threshold and the target or between the target and the maximum. If the threshold performance goal is not achieved, no shares will be paid. To calculate the market value of the unvested fiscal 2016, fiscal 2017, and fiscal 2018 PSUs in the table above, we assumed that the multiplier for each award was 100% based on performance to target at February 28, 2018, and the value of each resulting share was equal to the closing price of our stock on February 28, 2018, the last trading day of our fiscal year (which was $61.92).
(c)Represents restricted common stock, which we refer to as “restricted stock” or “RSAs.” Mr. Wood’s RSAs, granted as part of a retention award, vest on April 12, 2019, the third anniversary of the grant date. On vesting the transfer restrictions on the shares are removed and they become freely transferable. To calculate the market value of the unvested RSAs in the table above, we assumed the value of each RSA was equal to the closing price of our stock on February 28, 2018, the last trading day of our fiscal year (which was $61.92).

logoa011a.jpg
4549


5/1/20207,861 939,515 
Thomas W.5/1/2017— 22,593 58.38 5/1/2024
Reedy5/1/201838,907 63.04 5/1/2025
5/1/201811,238 1,343,076 
5/1/201918,183 54,549 78.615/1/2026
5/1/20192,656 317,407 4,540 542,575 
5/1/2020— 71,027 71.075/1/2027
5/1/20209,667 1,155,352 

(a)Option awards vest in 25% increments annually over a four-year period. Additional information regarding stock options is included on page 38. We granted limited stock appreciation rights, or “SARs,” in tandem with each option award. Additional information regarding SARs is included on page 39 and under the chart titled “Grants of Plan-Based Awards in Fiscal 2021” on page 48.
(b)All of the fiscal 2019 and fiscal 2021 stock awards granted to our named executive officers were stock-settled restricted stock units, which we refer to as “market stock units” or “MSUs.” Additionally, all of Mr. Mayor-Mora’s outstanding stock awards are MSUs. MSUs vest on the third anniversary of the grant date. The number of shares awarded for each MSU award is calculated by dividing the average closing price of our common stock during the final 40 trading days of the vesting period by the fair value of our stock price on the date of grant. The resulting quotient is capped at two. The quotient is multiplied by the number of MSUs granted to yield the number of shares of stock awarded. To calculate the market value of the unvested MSUs in the table above, we assumed that the average closing price of our stock during the final 40 trading days of the three-year period was equal to the closing price of our stock on February 26, 2021, the last trading day of our fiscal year (which was $119.51).
(c)The fiscal 2020 stock awards were stock-settled performance stock units, which we refer to as “performance stock units” or “PSUs.” If earned, PSUs vest on the third anniversary of the grant date, which will be May 1, 2022. To calculate the number of shares awarded at vesting, each PSU is multiplied by a percentage that represents the Company’s success in meeting the performance goals set by the Committee. If the threshold performance goal is met, each PSU is multiplied by 25%. The target multiplier is 100% and the maximum multiplier is 200%. The multiplier is determined by the Committee in reference to achievement of the objectively determined performance goals. If the threshold performance goal is not achieved, no shares will be paid. To calculate the market value of the unvested PSUs in the table above, based on performance to target at February 28, 2021, the Company had certified a 117% multiplier for year one of its term. At that time no performance goal had been set for years two or three. So a multiplier of 117% applies to the one-third of the PSUs covered by the year one performance goal and we assumed a 100% multiplier for the remaining two-thirds of the awards. The value of each resulting share was equal to the closing price of our stock on February 26, 2021, the last trading day of our fiscal year (which was $119.51).

50


Option Exercises and Stock Vested in Fiscal 20182021
 
The following table includes information with respect to the options exercised by, and the MSUsPSUs vested in, our named executive officers during fiscal 2018.2021.
Option AwardsStock Awards
Name
Number of Shares
Acquired on Exercise
(a)
(#)
Value Realized on
Exercise
(b)
($)
Number of Shares
Acquired on Vesting
(c)
(#)
Value Realized
on Vesting(d)
($)
William D. Nash158,67410,136,44225,4791,810,793
Enrique N. Mayor-Mora61,0022,561,6122,081147,897
Edwin J. Hill179,6287,839,8948,873630,604
Eric M. Margolin126,5195,038,4618,873630,604
Thomas W. Reedy157,8085,490,4069,892703,024
        
 Option Awards Stock Awards
Name
Number of Shares
Acquired on Exercise
(a)
(#)
 
Value Realized on
Exercise
(b)
($)
 
Number of Shares
Acquired on Vesting
(c)
(#)
 
Value Realized
on Vesting(d)
($)
William D. Nash117,795

4,950,092

11,007

621,896
Thomas W. Reedy84,258

2,543,390

11,007

621,896
William C. Wood201,701

5,678,004

11,007

621,896
Edwin J. Hill95,497

3,198,754

9,125

515,563
Eric M. Margolin123,254

3,857,753

7,545

426,293
(a)Represents the number of shares of common stock underlying stock options exercised during fiscal 2018.
(b)Amounts were calculated based on difference between (i) the closing price of the Company’s common stock on the exercise date and (ii) the exercise price of the stock options.
(c)Represents the number of shares of common stock acquired on vesting of the underlying MSUs during fiscal 2018.
(d)Amounts were calculated by multiplying the closing price of the Company’s common stock on the vesting date by the number of shares acquired on vesting.

(a)Represents the number of shares of common stock underlying stock options exercised during fiscal 2021.
(b)Amounts were calculated based on difference between (i) the closing price of the Company’s common stock on the exercise date and (ii) the exercise price of the stock options.
(c)Represents the number of shares of common stock acquired on vesting of the underlying PSUs for Messrs. Nash, Hill, Margolin, and Reedy and MSUs for Mr. Mayor-Mora during fiscal 2021.
(d)Amounts were calculated by multiplying the closing price of the Company’s common stock on the vesting date by the number of shares acquired on vesting.

Pension Benefits in Fiscal 20182021
 
The following table lists the accumulated benefits, credited service and benefit payments for each named executive officer under our Pension Plan and Benefit Restoration Plan in fiscal 2018.2021.
NamePlan Name
Number of
Years
Credited Service
(a)
(#)
Present Value of
Accumulated
Benefit
(b)
($)
Payments
During Last
Fiscal Year
($)
William D. NashPension Plan15388,283
Benefit Restoration Plan1571,875
Enrique N. Mayor-MoraPension Plan
Benefit Restoration Plan
Edwin J. HillPension Plan14509,077
Benefit Restoration Plan14375,042
Eric M. MargolinPension Plan155,752
Benefit Restoration Plan134,140
Thomas W. ReedyPension Plan6189,862
Benefit Restoration Plan6237,578
(a)We have not granted any of our named executive officers extra years of service under either the Pension Plan or the Benefit Restoration Plan.
(b)Determined assuming retirement at age 65. The discount rate (2.95%) and mortality assumptions used in calculating the present value of the accumulated benefit shown above were consistent with those used for our financial reporting purposes. Additional information regarding our assumptions including the pension plan measurement date is set forth in Note 10 to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2021.

logoa011a.jpg
NamePlan Name 
Number of
Years
Credited Service
(a)
(#)
 
Present Value of
Accumulated
Benefit
(b)
($)
 Payments
During Last
Fiscal Year
($)
William D. NashPension Plan
15

272,549


Benefit Restoration Plan
15

50,452

Thomas W. ReedyPension Plan
6

141,130


Benefit Restoration Plan
6

176,598

William C. WoodPension Plan
19

409,164


Benefit Restoration Plan
19

327,430

Edwin J. HillPension Plan
14

399,228


Benefit Restoration Plan
14

294,115

Eric M. MargolinPension Plan
1

39,866


Benefit Restoration Plan
1

24,412

51
(a)We have not granted any of our named executive officers extra years of service under either the Pension Plan or the Benefit Restoration Plan.
(b)Determined assuming retirement at age 65. The discount rate (4.10%) and mortality assumptions used in calculating the present value of the accumulated benefit shown above were consistent with those used for our financial reporting purposes. Additional information regarding our assumptions including the pension plan measurement date is set forth in Note 10 to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2018.



46


PENSION PLAN

We froze our Pension Plan, a tax-qualified defined benefit plan, effective December 31, 2008. Prior to that date, this plan was generally available to all full-time associates upon completion of one year of service.
 
No additional benefits have accrued under the Pension Plan since it was frozen. Previously accrued benefits are determined under a formula that defines an annual annuity amount payable at termination or retirement. The benefit formula is the sum of (1) 0.85% times highest average earnings times years of service up to 35 years and (2) 0.65% times the excess of highest average earnings over Social Security covered compensation times years of service up to 35 years. Earnings are defined as total earnings including base pay, bonuses, overtime pay and commissions, but may not exceed the compensation limit imposed by the Internal Revenue Code. In the final year of benefit accruals, that compensation limit was $230,000. Highest average earnings are based on the highest five consecutive calendar years of earnings during the ten consecutive years before termination or December 31, 2008, if earlier. All participants arewere vested after five years of service. Benefits are payable at age 65 as a lifetime annuity or actuarially equivalent optional annuity. Actuarially reduced benefits are available to participants retiring after age 55 with at least ten years of service, or after age 62 with at least seven years of service.
 
BENEFIT RESTORATION PLAN
 
We froze our Benefit Restoration Plan, a non-qualified defined benefit plan, effective December 31, 2008. Prior to that date, this plan provided an alternate means of paying benefits to participants in the Pension Plan, including our named executive officers, who were prohibited from receiving additional benefits under the Pension Plan because of the Internal Revenue Code’s compensation limit.
 
No additional benefits have accrued under the Benefit Restoration Plan since it was frozen. Previously accrued benefits are generally determined and payable under the same terms and conditions as the Pension Plan without regard to Internal Revenue Code limitations on amounts of includable earnings and maximum benefits. Benefits paid are reduced by benefits payable under the Pension Plan. Participants must have 15 years of service to be eligible to receive benefits under the Benefit Restoration Plan, or upon termination meet the early retirement or normal retirement requirements of our Pension Plan.
 
EARLY RETIREMENT BENEFITS
 
As of February 28, 2018,2021, Mr. Margolin was eligible to retire with full benefits from the Pension Plan and the Benefit Restoration Plan because he met the retirement requirements under our Pension Plan. Mr. Reedy and Mr. Hill and Mr. Margolin were both eligible to retire with actuarially reduced benefits from the Pension Plan and the Benefit Restoration Plan because they each met the requirements for early retirement under our Pension Plan.

logoa01.jpg52
47



Nonqualified Deferred Compensation in Fiscal 20182021
 
The following table lists fiscal 20182021 contributions to each named executive officer’s Retirement Restoration Plan (“RRP”) and Executive Deferred Compensation Plan (“EDCP”) accounts. The table also lists the aggregate earnings, withdrawals and distributions, and balances for each account.
NamePlan
Name
Executive
Contributions
in Last Fiscal
Year
(a)($)
Registrant
Contributions
in Last Fiscal
Year
(b)($)
Aggregate
Earnings
in Last
Fiscal
Year
(c)($)
Aggregate
Withdrawals/
Distributions
($)
Aggregate
Balance
at Last
Fiscal
Year
End
(d)
($)
William D. NashRRP167,619167,619358,3881,911,729
EDCP141,144919,490
Enrique N. Mayor-MoraRRP29,53429,53484,658382,644
EDCP
Edwin J. HillRRP68,39991,199103,387969,862
EDCP63,2161,161,166
Eric M. MargolinRRP65,52856,16718,177928,380
EDCP213,7151,517,671
Thomas W. ReedyRRP72,09496,12537,0521,363,832
EDCP4,26673,858113,723
NamePlan
Name
 
Executive
Contributions
in Last Fiscal
Year
(a)($)
 
Registrant
Contributions
in Last Fiscal
Year
(b)($)
 
Aggregate
Earnings
in Last
Fiscal
Year
(c)($)
 Aggregate
Withdrawals/
Distributions
($)
 
Aggregate
Balance
at Last
Fiscal
Year
End
 (d) 
($)
William D. NashRRP 71,609

71,609

59,845


586,907
 EDCP 



66,122


720,927
Thomas W. ReedyRRP 39,986

53,314

92,410


772,631
 EDCP 



44,895

79,288
378,125
William C. WoodRRP 59,978

53,314

106,145


928,448
 EDCP 



285


2,470
Edwin J. HillRRP 27,401

36,535

30,701


455,523
 EDCP 75,960

6,077

41,177


548,055
Eric M. MargolinRRP 74,881

29,952

61,538


478,790
 EDCP 



188,254


1,248,854
(a)These amounts represent payroll deductions and are therefore included in the “Salary” and “Non-Equity Incentive Plan Compensation” columns of the “Summary Compensation Table” on page 46.
(a)These amounts represent payroll deductions and are therefore included in the “Salary” and “Non-Equity Incentive Plan Compensation” columns of the “Summary Compensation Table” on page 41.
(b)Company contributions are included in the “All Other Compensation” column of the “Summary Compensation Table” on page 41 and were credited to each executive’s account after the close of the fiscal year.
(c)We do not pay above-market interest or preferential dividends on investments in the RRP or the EDCP. Earnings are determined by the performance of the mutual funds or other investment vehicles selected by each executive.
(d)For each of Messrs. Nash, Reedy, Wood, Hill and Margolin the following amounts were reported as compensation to each person in the “Summary Compensation Table” for the fiscal 2016 and fiscal 2017 years, respectively: $467,132; $434,985; $221,513; $384,091; and $217,282.
(b)Company contributions are included in the “All Other Compensation” column of the “Summary Compensation Table” on page 46 and were credited to each executive’s account after the close of the fiscal year.
(c)We do not pay above-market interest or preferential dividends on investments in the RRP or the EDCP. Earnings are determined by the performance of the mutual funds or other investment vehicles selected by each executive.
(d)For each of Messrs. Nash, Mayor-Mora, Hill, Margolin, and Reedy the following amounts were reported as compensation to each person in the “Summary Compensation Table” for the fiscal 2019 and fiscal 2020 years, respectively: $569,519; $33,137; $668,694; $282,925; and $298,592.

RETIREMENT RESTORATION PLAN
 
Our executives are eligible to participate in the RRP. The RRP is a nonqualified defined contribution plan that supplements the Retirement Savings Plan we offer to all of our associates. The RRP allows individuals whose benefits under the Retirement Savings Plan are limited due to the compensation limits imposed by Section 401(a)(17) of the Internal Revenue Code ($275,000290,000 for 2018)2021) to continue to defer portions of their compensation for retirement savings. Eligible associates may defer up to 75% of their combined salary and annual incentive bonus. As we do in our broadly available Retirement Savings Plan, we provide RRP participants with a matching contribution and an additional Company-funded contribution to those participants meeting certain age and service requirements. RRP accounts are paid in a single lump sum payment at separation from service, subject to the requirements of Section 409A of the Internal Revenue Code.
 
EXECUTIVE DEFERRED COMPENSATION PLAN
 
Our executives are also eligible to participate in the EDCP. The EDCP is an additional nonqualified deferred compensation plan that permits eligible associates to elect to defer portions of their compensation to save for retirement or other life events. Eligible associates may defer up to 75% of their salary and up to 90% of their annual incentive bonus. The EDCP provides a mechanism for eligible associates to defer the taxation of income and related investment gains until the compensation is actually received at a later date. While the Company does not directly match funds deferred through this plan,
we do provide a restorative contribution designed to compensate associates for any loss of Company contributions under the Retirement Savings Plan and RRP due to a reduction in eligible compensation, as defined under those plans, resulting from deferrals into the EDCP. EDCP accounts are paid based on the participant’s election at the time of the deferral, subject to the requirements of Section 409A of the Internal Revenue Code, and may be paid in a lump sum, a series of annual installments or

logoa011a.jpg

53
48


a partial lump sum followed by a series of annual installments. Participants may elect to receive these distributions upon separation from service or upon the occurrence of one or more specified dates.
 
All RRP and EDCP accounts are considered unfunded general contractual obligations and are subject to the claims of our general, unsecured creditors.

Potential Payments Upon Termination or Change-in-Control
  
As discussed on pages 3742 and 38,43, we have agreed to provide payments or other benefits to our named executive officers under various scenarios related to a termination of employment. This section describes those payments and benefits and the events that trigger them. For ease of reference, this section uses the abbreviation “CIC” for the term “Change-in-Control.”
 
Our payment obligations under each severance agreement are contingent upon the NEO satisfying the following obligations:
During his employment and for two years following his termination, the NEO must comply with the provisions of a covenant not to compete.
During his employment and for two years following his termination, the NEO may not solicit or induce our associates to leave us or hire any of our associates.
During his employment and at all times subsequent to the last day of his employment, the NEO must hold in strict confidence and safeguard any and all protected information, including our trade secrets.
The NEO must return our property and must execute an agreement releasing us from any claims.
During his employment and for two years following his termination, the NEO must comply with the provisions of a covenant not to compete.
During his employment and for two years following his termination, the NEO may not solicit or induce our associates to leave us or hire any of our associates.
During his employment and at all times subsequent to the last day of his employment, the NEO must hold in strict confidence and safeguard any and all protected information, including our trade secrets.
The NEO must return our property and must execute an agreement releasing us from any claims.

In 2014, the Committee reduced the scope of the potential payments and benefits for any newly named executive officers. Accordingly, the potential payments and benefits provided to Mr. Mayor-Mora, who became an executive officer after this change, differ from those that would potentially be provided to the other named executive officers. These differences are highlighted in the “Table of Potential Payments Upon Termination or Change-in-Control” and related footnotes.
 
TERMINATION SCENARIOS THAT CANMAY TRIGGER PAYMENTS AND BENEFITS
 
There are four categories of events related to a termination of employment that canmay trigger payments or other benefits under the severance agreements we have with our NEOs: (i) retirement; (ii) death andor disability; (iii) involuntary termination; and (iv) voluntary termination. The following chart describes each category.
CategorySpecific EventRequirements
RetirementEarly RetirementTermination due to early retirement occurs when an NEO voluntarily terminates his employment at a time when he is eligible for “early retirement” as this term is defined in our Pension Plan (generally, an NEO is eligible for early retirement after age 55 with at least ten years of service or after age 62 with at least seven years of service). The effective date of termination due to early retirement is the date set forth in a notice from the NEO to us, which must be given at least 90 days in advance.us. Mr. Hill is currently our only NEO eligible for early retirement. Mr. Reedy was eligible for early retirement when he retired at the end of fiscal 2021.
Normal RetirementTermination due to normal retirement occurs when an NEO voluntarily terminates his employment at a time when he is eligible for “normal retirement” as this term is defined in our Pension Plan (generally, an NEO is eligible for normal retirement after age 65 with at least five years of service). The effective date of termination is the date set forth in a notice from the NEO to us, which must be given at least 90 days in advance.us. Mr. Margolin is currently our only NEO eligible for normal retirement.
Death or DisabilityDeathThe effective date of termination is the date of death.
DisabilityTermination due to disability occurs when we notify the NEO that we have decided to terminate him because he has a physical or mental illness that causes him: (i) to be considered “disabled” for the purpose of eligibility to receive benefits under our long-term disability plan if he is a participant; or (ii) if he does not participate in this plan, to be unable to substantially perform the duties of his position for a total of 180 days during any period of 12 consecutive months and a physician selected by us has furnished to us a certification that the return of the NEO to his normal duties is impossible or improbable. The effective date of termination is the date set forth in a notice from us to the NEO, which must be given to the NEO at least 30 days in advance of the termination date.NEO.

logoa01.jpg54
49


Involuntary TerminationFor CauseWe will not owe any payments to an NEO as a result of a termination for cause. Termination for cause occurs when we decide to terminate an NEO based on our good faith determination that one of certain events have occurred. These events generally consist of, or relate to, the NEO’s material breach of his severance agreement, the NEO’s willful failure to perform his duties or the NEO’s conviction of a felony or a crime involving dishonesty or moral turpitude. We will not owe any payments to an NEO as a result of a termination for cause. The effective date of termination is the date of the termination.
Without CauseTermination by us without cause occurs when we terminate the NEO’s employment for any reason other than for cause or disability. The effective date of termination is the date of the notice from us to the NEO.
Voluntary TerminationFor Good ReasonTermination by the NEO for good reason occurs when the NEO terminates his employment for one of the following events, which we do not cure: (i) a reduction in the NEO’s base salary (which was not part of an across-the-board reduction) or target bonus rate; (ii) a material reduction in the NEO’s duties or authority; (iii) a required relocation to a new principal place of employment more than 35 miles from our home office, excluding a relocation of our home office; or (iv) our failure to obtain an agreement from any successor to substantially all of our assets or our business to assume and agree to perform the severance agreement within 15 days after a merger, consolidation, sale or similar transaction. The effective date of termination is the date set forth in a notice from the NEO to us, which notice must be given to us at least 45 days prior to the effective date of termination.us.
Without Good ReasonTermination by the NEO without good reason occurs when the NEO terminates his employment for any reason other than good reason, as described above. The effective date of termination is the date set forth in a notice from the NEO to us, which notice must be given to us at least 45 days prior to the effective date of termination. We will not owe any payments to an NEO as a result of a termination without good reason.

The benefits paid in connection with each of these categories may change if the termination event occurs during the two years following a CIC or an asset sale. Each agreement defines a CIC as the acquisition by a third party of beneficial ownership of 20% or more of the voting power of our securities or, in connection with a tender or exchange offer, merger or other business transaction, the directors serving immediately prior to the transaction no longer constitute a majority of our Board following the transaction. Each agreement defines an asset sale as a sale of all or substantially all of CarMax’s assets in a single transaction or a series of related transactions.
 
TABLE OF POTENTIAL PAYMENTS UPON TERMINATION OR CHANGE-IN-CONTROL
 
The following table shows the estimated payments and benefits that we would provide to each NEO under various scenarios related to a termination of employment or a CIC. The table assumes that each termination event occurred on February 28, 2018.2021. Accordingly, we made certain calculations using a common stock value of $61.92$119.51 per share, which was the closing market price on February 28, 2018,26, 2021, the last trading day of our fiscal year. The footnotes to the table explain how these amounts are calculated and how they are paid (that is, in a lump sum or over an extended period). The payments described below would be made by CarMax. Section 409A of the Internal Revenue Code imposes a six-month delay on payments related to a termination of employment in certain circumstances. Accordingly, the payment (or first payment) of any amount listed below may be delayed by six months.
 
The following table does not include amounts payable to each NEO under our Pension Plan, Benefit Restoration Plan, Retirement Restoration Plan or Executive Deferred Compensation Plan, the details of which can be found in the sections titled “Pension Benefits in Fiscal 2018”2021” on pages 4651 and 4752 and “Nonqualified Deferred Compensation”Compensation in Fiscal 2021” on pages 4853 and 49.54. None of the termination events discussed below enhances or reduces any payments to be made under these plans.





logoa011a.jpg
5055


TYPE OF TERMINATION EVENT
TYPE OF TERMINATION EVENT
NameType of
Payment
  Term.
Without
Cause
($)
 Resignation
for Good
Reason
($)
 Early or
Normal
Retirement
($)
 Death or
Disability
($)
 CIC
Followed by
Term.
Without
Cause or
Resignation
for Good
Reason
($)
NameType of
Payment
 Termination
Without
Cause
($)
Resignation
for Good
Reason
($)
Early or
Normal
Retirement
($)
Death or
Disability
($)
CIC
Followed by
Term.
Without
Cause or
Resignation
for Good
Reason
($)
William D. Nash
Severance Payment(a)
 2,949,466

2,949,466






William D. Nash
Severance Payment(a)
5,590,154 5,590,154 — — — 
Annual Incentive Bonus(b)
 1,472,448





1,342,250

1,342,250
Annual Incentive Bonus(b)
1,666,837 — — 1,666,837 1,666,837 
Long-Term Equity Award(c)
 994,964

994,964



5,982,468

994,964
Long-Term Equity Award(c)
3,804,927 3,804,927 — 39,478,324 3,654,177 
Other Payments:
Good Reason(d) 
 

1,342,250






Other Payments:
Good Reason(d)
— 1,666,837 — — — 
CIC(e)
 







7,489,795
CIC(e)
— — — — 9,588,098 
Other Benefits:
Health(f)
 15,963

15,963





15,963
Other Benefits:
Health(f)
19,046 19,046 — — 19,046 
Financial Services(g)
 14,000

14,000



14,000

14,000
Financial Services(g)
14,675 14,675 — 14,675 14,675 
Outplacement(h)
 50,000

50,000





50,000
Outplacement(h)
50,000 50,000 — — 50,000 
TOTAL 5,496,841

5,366,643



7,338,718

9,906,972
TOTAL11,145,639 11,145,639 — 41,159,836 14,992,833 
Thomas W. Reedy
Severance Payment(a)
 1,888,600

1,888,600






Annual Incentive Bonus(b)
 594,643





542,063

542,063
Long-Term Equity Award(c)
 889,164

889,164



3,042,241

889,164
Other Payments:
Good Reason(d) 
 

542,063






CIC(e)
 







3,939,005
Other Benefits:
Health(f)
 15,963

15,963





15,963
Financial Services(g)
 14,000

14,000



14,000

14,000
Outplacement(h)
 25,000

25,000





25,000
TOTAL 3,427,370

3,374,790



3,598,304

5,425,195
William C. Wood
Severance Payment(a)
 1,888,600

1,888,600






Annual Incentive Bonus(b)
 594,643





542,063

542,063
Long-Term Equity Award(c)
 1,288,940

1,288,940



4,785,828

1,288,940
Other Payments:
Good Reason(d) 
 

542,063






CIC(e)
 







3,939,005
Other Benefits:
Health(f)
 15,977

15,977





15,977
Financial Services(g)
 14,000

14,000



14,000

14,000
Outplacement(h)
 25,000

25,000





25,000
TOTAL  3,827,160

3,774,580



5,341,891

5,824,985
Enrique N. Mayor-MoraEnrique N. Mayor-Mora
Severance Payment(a)
885,000 — — — — 
Annual Incentive Bonus(b)
319,745 — — — — 
Long-Term Equity Award(c)
387,882 387,882 — 5,273,889 387,882 
Other Payments:
Good Reason(d)
— — — — — 
CIC(e)
— — — — 885,000 
Other Benefits:
Health(f)
— — — — — 
Financial Services(g)
14,675 14,675 — 14,675 14,675 
Outplacement(h)
— — — — — 
TOTAL1,607,302 402,557 — 5,288,564 1,287,557 
Edwin J. HillEdwin J. Hill
Severance Payment(a)
2,632,548 2,632,548 — — — 
Annual Incentive Bonus(b)
559,224 — 559,224 559,224 559,224 
Long-Term Equity Award(c)
10,320,270 10,320,270 12,465,889 12,419,770 10,274,151 
Other Payments:
Good Reason(d)
— 559,224 — — — 
CIC(e)
— — — — 4,348,600 
Other Benefits:
Health(f)
19,046 19,046 — — 19,046 
Financial Services(g)
14,675 14,675 14,675 14,675 14,675 
Outplacement(h)
25,000 25,000 — — 25,000 
TOTAL 13,570,763 13,570,763 13,039,788 12,993,669 15,240,696 
 

56


TYPE OF TERMINATION EVENT
Name
 
Type of
Payment
 
 
Termination
Without
Cause
($)
 
Resignation
for Good
Reason
($)
 
Early or
Normal
Retirement
($)
 
Death or
Disability
($)
 
CIC
Followed by
Term.
Without
Cause or
Resignation
for Good
Reason
($)
 
Eric M. Margolin
Severance Payment(a)
2,255,910 2,255,910 — — — 
Annual Incentive Bonus(b)
479,216 — 479,216 479,216 479,216 
Long-Term Equity Award(c)
8,882,746 8,882,746 10,665,040 10,627,535 8,845,241 
Other Payments:
Good Reason(d)
— 479,216 — — — 
CIC(e)
— — — — 3,726,447 
Other Benefits:
Health(f)
19,046 19,046 — — 19,046 
Financial Services(g)
14,675 14,675 14,675 14,675 14,675 
Outplacement(h)
25,000 25,000 — — 25,000 
TOTAL 11,676,593 11,676,593 11,158,931 11,121,426 13,109,625 
Thomas W. Reedy(i)
Severance Payment(a)
2,746,324 2,746,324 — — — 
Annual Incentive Bonus(b)
583,393 — 583,393 583,393 583,393 
Long-Term Equity Award(c)
10,462,581 10,462,581 12,608,200 12,562,082 10,416,462 
Other Payments:
Good Reason(d)
— 583,393 — — — 
CIC(e)
— — — — 4,536,542 
Other Benefits:
Health(f)
17,240 17,240 — — 17,240 
Financial Services(g)
14,675 14,675 14,675 14,675 14,675 
Outplacement(h)
25,000 25,000 — — 25,000 
TOTAL13,849,213 13,849,213 13,206,268 13,160,150 15,593,312 

(a)For Messrs. Nash, Reedy, Hill, and Margolin, we calculate severance payments using the following formula: 2 x (Base Salary + (Last Annual Bonus as determined by the Compensation and Personnel Committee)). This amount is paid in equal monthly installments over the 24-month period following the date of termination. As of February 28, 2021, the last annual bonus as determined by the Compensation and Personnel Committee was the fiscal 2021 bonus, which is set forth for the applicable NEOs in the “Summary Compensation Table” on page 46. For Mr. Mayor-Mora, the severance payment is equal to his then-current bi-weekly salary amount, to be paid for and over the course of 39 bi-weekly periods.
(b)The Annual Incentive Bonus is the bonus paid pursuant to our Bonus Plan. With the exception of Mr. Mayor-Mora, the NEO severance agreements provide for a bonus payment, calculated in one of two ways, in certain termination scenarios. If an NEO is terminated without cause or retires, we pay a pro rata actual bonus, which is the pro rata share of the NEO’s annual bonus based on actual performance for the fiscal year in which the termination occurs. The pro rata actual bonus is paid to the NEO in a lump sum when annual bonuses are paid to other senior officers for the relevant fiscal year. Because the termination event is assumed to occur on February 28, 2021, our fiscal year end, the pro rata actual bonus is equal to the NEO’s actual bonus for fiscal 2021. In contrast, if an NEO is terminated without cause—or leaves the Company for good reason—following a CIC, or if the NEO dies or becomes disabled, we pay a pro rata target bonus. The pro rata target bonus is the pro rata share of the NEO’s annual bonus at his target bonus rate for the fiscal year in which the date of termination occurs. The pro rata target bonus is paid to the NEO in a lump sum within ten days after the date of termination. Because the termination event is assumed to occur on February 28, 2021, our fiscal year end, the pro rata target bonus is equal to the NEO’s target bonus amount. The severance agreement with Mr. Mayor-Mora does not provide for a bonus payment in these scenarios.
(c)Following the designated termination events, all or a portion of the equity awards made to the NEO during the course of his employment will vest and become exercisable in accordance with the terms and conditions of our Stock Incentive Plan and the individual award agreement. For additional information regarding each NEO’s outstanding equity awards, see the “Outstanding Equity Awards at Fiscal 2021 Year End” table on pages 49 and 50. The value of the vested but unexercised portion of each option has not been included in the amounts reported above because their receipt is not accelerated by termination events.
logoa011a.jpg
5157


TYPE OF TERMINATION EVENT
Name
 
Type of
Payment
 
  
Term.
Without
Cause
($)
 
 
Resignation
for Good
Reason
($)
 
 
Early or
Normal
Retirement
($)
 
 
Death or
Disability
($)
 
 
CIC
Followed by
Term.
Without
Cause or
Resignation
for Good
Reason
($)
 
Edwin J. Hill
Severance Payment(a)
 1,618,800

1,618,800






Annual Incentive Bonus(b)
 509,694



509,694

464,625

464,625
Long-Term Equity Award(c)
 1,724,467

1,724,467

2,636,797

2,636,797

1,724,467
Other Payments:
Good Reason(d) 
 

464,625






CIC(e)
 







3,376,290
Other Benefits:
Health(f)
 15,977

15,977





15,977
Financial Services(g)
 14,000

14,000

14,000

14,000

14,000
Outplacement(h)
 25,000

25,000





25,000
TOTAL  3,907,938

3,862,869

3,160,491

3,115,422

5,620,359
Eric M. Margolin
Severance Payment(a) 
 1,551,352

1,551,352






Annual Incentive Bonus(b) 
 488,457



488,457

445,266

445,266
Long-Term Equity Award(c)
 1,611,964

1,611,964

2,464,809

2,464,809

1,611,964
Other Payments:
Good Reason(d)
 

445,266






CIC(e) 
 







3,235,614
Other Benefits:
Health(f) 
 15,977

15,977





15,977
Financial Services(g) 
 14,000

14,000

14,000

14,000

14,000
Outplacement(h) 
 25,000

25,000





25,000
TOTAL  3,706,750

3,663,559

2,967,266

2,924,075

5,347,821

(a)We calculate severance payments using the following formula: 2 x (Base Salary + (Last Annual Bonus(d)The NEO severance agreements for Messrs. Nash, Reedy, Hill, and Margolin provide for a Good Reason Payment, which is a one-time payment made to the NEO following his termination for Good Reason. It is equal to the NEO’s base salary on the date of termination multiplied by a certain percentage, which percentage is generally the same as determined by the Compensation and Personnel Committee)). This amount is paid in equal monthly installments over the 24-month period following the date of termination. As of February 28, 2018, the last annual bonus as determined by the Compensation and Personnel Committee for each of the NEOs was the fiscal 2017 bonus, which is set forth for the NEOs in the “Summary Compensation Table” on page 41.
(b)The Annual Incentive Bonus is the bonus paid pursuant to our Bonus Plan. In a termination scenario, this bonus is calculated in two different ways depending on the nature of the termination. If an NEO is terminated without cause or retires, we pay a pro rata actual bonus, which is the pro rata share of the NEO’s annual bonus based on actual performance for the fiscal year in which the termination occurs. The pro rata actual bonus is paid to the NEO in a lump sum when annual bonuses are paid to other senior officers for the relevant fiscal year. Because the termination event is assumed to occur on February 28, 2018, our fiscal year end, the pro rata actual bonus is equal to the NEO’s actual bonus for fiscal 2018. In contrast, if an NEO is terminated without cause—or leaves the Company for good reason—following a CIC, or if the NEO dies or becomes disabled, we pay a pro rata target bonus. The pro rata target bonus is the pro rata share of the NEO’s annual bonus at his target bonus rate for the fiscal year in which the date of termination occurs. The pro rata target bonus is paid to the NEO in a lump sum within ten days after the date of termination. Because the termination event is assumed to occur on February 28, 2018, our fiscal year end, the pro rata target bonus is equal to the NEO’s target bonus amount.
(c)Following certain termination events, all or a portion of the equity awards made to the NEO during the course of his employment will vest and become exercisable in accordance with the terms and conditions of our Stock Incentive Plan and the individual award agreement. For additional information regarding each NEO’s outstanding equity awards, see the “Outstanding Equity Awards at Fiscal 2018 Year End” table on pages 44 and 45. The value of the vested but unexercised portion of each option has not been included in the amounts reported above because their receipt is not accelerated by termination events.
(d)The Good Reason Payment is a one-time payment made to the NEO following his termination for Good Reason. It is equal to the NEO’s base salary on the date of termination multiplied by a certain percentage, which percentage is generally the same as


52


the NEO’s target bonus percentage. The Good Reason Payment is paid in a lump sum cash payment within ten days after the date of termination.
(e)The Change-in-Control Payment is equal to 2.99 times the NEO’s final compensation, which consists of the sum of the NEO’s base salary at the date of termination and the higher of the annual bonus paid or earned but not yet paid to the NEO for the two most recently completed fiscal years. As of February 28, 2018, the higher annual bonus for our NEO’s was the fiscal 2018 annual bonus. The Change-in-Control Payment will be paid to the NEO in equal monthly installments over the 24-month period following the date of termination, unless the payment is related to an Internal Revenue Code Section 409A CIC event, as that term is defined in each NEO’s agreement, in which case the Change-in-Control Payment will be paid in a lump sum cash payment on the forty-fifth day after the date of termination.
(f)If the NEO elects to continue coverage under our health, dental or vision plans following the date of termination pursuant to the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“COBRA”), the NEO will be responsible for remitting to us the appropriate COBRA premium. We will reimburse the NEO for a portion of the COBRA premium equal to the sum of: (i) the amount that we would have otherwise paid for the coverage if he had remained an active associate; and (ii) the COBRA administration fee. This partial COBRA reimbursement will be paid in equal monthly installments for up to an 18-month period. For purposes of the table on pages 51 and 52, we have assumed that each officer elected to continue his coverage on February 28, 2018, for the full 18-month period.
(g)We provide a tax and financial planning benefit to our NEOs for the one-year period following retirement, termination without cause (including death, disability or a termination for good reason) and a CIC. The annual cost of this service is $14,000.
(h)Outplacement services are available to each NEO in an amount not to exceed $50,000 for Mr. Nash and $25,000 for the other NEOs. The table on pages 51 and 52 assumes that the maximum outplacement benefit is paid to each NEO.

The severance agreement with Mr. Mayor-Mora does not provide for a Good Reason payment (unless it occurs following a CIC).

(e)The Change-in-Control Payment is equal to 2.99 times the NEO’s final compensation, which consists of the sum of the NEO’s base salary at the date of termination and the higher of the annual bonus paid or earned but not yet paid to the NEO for the two most recently completed fiscal years. As of February 28, 2021, the higher annual bonus was the fiscal 2020 bonus for each of our NEOs. The Change-in-Control Payment will be paid to the NEO in equal monthly installments over the 24-month period following the date of termination, unless the payment is related to an Internal Revenue Code Section 409A CIC event, as that term is defined in each NEO’s agreement, in which case the Change-in-Control Payment will be paid in a lump sum cash payment on the forty-fifth day after the date of termination. The severance agreement with Mr. Mayor-Mora only provides for a payment in connection with a CIC if he terminates his employment following the CIC for Good Reason (as defined in his agreement). The payment would be equal to his then-current bi-weekly salary amount, to be paid for and over the course of 39 bi-weekly periods.
(f)If the NEO elects to continue coverage under our health, dental or vision plans following the date of termination pursuant to the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“COBRA”), the NEO will be responsible for remitting to us the appropriate COBRA premium. We will reimburse the NEO for a portion of the COBRA premium equal to the sum of: (i) the amount that we would have otherwise paid for the coverage if he had remained an active associate; and (ii) the COBRA administration fee. This partial COBRA reimbursement will be paid in equal monthly installments for up to an 18-month period. For purposes of the table on pages 56 and 57, we have assumed that each officer elected to continue his coverage on February 28, 2021, for the full 18-month period. The severance agreement with Mr. Mayor-Mora does not provide for this benefit.
(g)We provide a tax and financial planning benefit to our NEOs for the one-year period following early or normal retirement, termination without cause (including death, disability or a termination for good reason) and a CIC. The annual cost of this service is $14,675.
(h)Outplacement services are available to each NEO in an amount not to exceed $50,000 for Mr. Nash and $25,000 for the other NEOs, except for Mr. Mayor-Mora. The table on pages 56 and 57 assumes that the maximum outplacement benefit is paid to each NEO. The severance agreement with Mr. Mayor-Mora does not provide for this benefit.
(i)Mr. Reedy retired effective February 28, 2021 and the amounts included in the Early or Normal Retirement column reflect the amounts he was then entitled to receive.


logoa01.jpg

5358



CEO Pay Ratio
 
The following information about the relationship between the compensation of our employees and the compensation of Mr. Nash, our President and Chief Executive Officer, is provided in compliance with the requirements of Item 402(u) of Regulation S-K of the Securities Exchange Act of 1934 (“Item 402(u)”). In fiscal 2018,2021, the estimated median of the annual total compensation of our employees, excluding Mr. Nash, was $36,488.$46,988. Mr. Nash’s total compensation for fiscal 2018,2021, as reported in the Summary Compensation Table on page 4146 of this proxy statement, was $7,815,252.$9,891,893. The resulting estimated ratio of the annual total compensation of Mr. Nash to the median of the annual total compensation of all employees was 214211 to 1.

We took the following steps in identifying the median of the annual total compensation of all our employees. We determined that, as of January 1, 2018,2021, our employee population was equal to 24,83726,152 individuals, all located in the United States. This number includes all the individuals determined to be employees for federal tax purposes, whether full-time, part-time, or temporary, as of that date. We chosecontinued to use a January 1 measuring date, which is within the last three months of our fiscal year as required by Item 402(u), because it aligned with calendar year payroll procedures.

We next identified the employee receiving the median amount of compensation in our employee population. While the methodology we used to select the median employee remained the same as last year, and there has been no change in our employee population or compensation arrangements that we believe would significantly change this disclosure, we selected a new median employee this year to ensure the pay ratio accurately reflects the median of the annual total compensation of all our employees. To do thisidentify the employee, we compared the amount of wages and other compensation received by each employee, other than Mr. Nash, as reflected in our payroll records and reported to the Internal Revenue Service on Form W-2 for the calendar year ended December 31, 2017.2020. This compensation measure was annualized for permanent employees who were employed on the measuring date but who did not work for the full calendar year. The compensation measure was consistently applied to all our employees.

As required by Item 402(u), once we identified our median employee we measured that employee’s annual total compensation for the 20182021 fiscal year by adding together the same elements of compensation that are included in Mr. Nash’s total fiscal 20182021 compensation reported in the Summary Compensation Table on page 41.46.

The resulting pay ratio was calculated in a manner consistent with Item 402(u) and we believe it constitutes a reasonable estimate. However, as contemplated by Item 402(u), we relied on methods and assumptions that we determined to be appropriate for calculating the pay ratio at CarMax. Other public companies willmay use methods and assumptions that differ from the ones we chose but are appropriate for their circumstances. It may therefore be difficult, for this and other reasons, to compare our reported pay ratio to pay ratios reported by other companies.

logoa011a.jpg

59
54



DIRECTOR COMPENSATION

 
Our non-employee directors are compensated for their services as described below. Mr. Nash does not receive any compensation for serving as a director.
 
Director Compensation Program
 
The following table describes the components of our non-employee director compensation program for fiscal 2018.2021. The Compensation and Personnel Committee periodically(the “Committee”) reviews this program annually and recommends changes to the Board as appropriate. 
Compensation Element
Director Compensation Program(a)
Annual Cash Retainer
$75,00085,000(b)
Annual Equity Retainer
$150,000175,000(b)(c)
Board Chair Fee$100,000190,000
Lead Independent Director Fee$100,00050,000
Committee Chair Fee$20,00030,000 for the Audit Committee
$15,000 for the Compensation and Personnel Committee
$15,000 for the Nominating and Governance Committee
Audit Committee Fee$5,000
Board Meeting Fee
None(c)(d)
Committee Meeting Fee
$1,500 per in-person meeting and $750 per telephonic meeting(e)
(a)In addition to the compensation elements disclosed above, we reimburse our directors for travel and other necessary business expenses incurred in the performance of their services to us. Each non-employee director whose term in office began before June 2014 is eligible for coverage under our health, dental and vision plans at the same rates at which coverage is offered to our associates. Non-employee directors may not use our plane for personal travel.
(b)The annual equity retainer consists of shares of restricted common stock vesting on the one-year anniversary of the grant date. Restricted stock granted to non-employee directors in fiscal 2018 will vest on June 29, 2018.
(c)We do not pay directors a fee for attending a board meeting unless there are more than eight board meetings during a fiscal year. Generally, we do not hold more than eight board meetings during a fiscal year, but if there were more than eight meetings we would pay, for each additional meeting, directors fees of $1,500 per in-person meeting and $750 per telephonic meeting.
(a)In addition to the compensation elements disclosed above, we reimburse our directors for travel and other necessary business expenses incurred in the performance of their services to us. Each non-employee director whose term in office began before June 2014 is eligible for coverage under our health, dental and vision plans at the same rates at which coverage is offered to our associates. Non-employee directors may not use our plane for personal travel.
(b)Beginning April 1, 2020, in response to the COVID-19 pandemic, the Board determined to forgo the Annual Cash Retainer indefinitely. It was reinstated effective August 1, 2020.
(c)The annual equity retainer consists of restricted stock units vesting on the one-year anniversary of the grant date. Restricted stock units granted to non-employee directors in fiscal 2021 will vest on June 26, 2021, while also permitting the deferral of the receipt of the vested shares until a later date.
(d)We do not pay directors a fee for attending a board meeting unless there are more than eight board meetings during a fiscal year. Under the past fee authorizations, if there were more than eight meetings we would pay, for each additional meeting, directors fees of $1,500 per in-person meeting and $750 per telephonic meeting. However, the Board waived all such fees in fiscal 2021 due to the ongoing COVID-19 pandemic despite holding a total of 18 meetings.
(e)As all committee meetings were held remotely in fiscal 2021, no meetings qualified for the in-person meeting fee.

Each year, the Committee, with the assistance of SBCG its independent compensation consultant, conducts an analysis of non-employee director compensation at CarMax in relation to the compensation paid for director services at our peer group companies and in the marketplace more broadly.  As a result of this analysis and the ongoing COVID-19 pandemic, the Committee recommended, and the Board approved, that the compensation paid for director services remain unchanged for fiscal 2021. The Board also determined to forgo its annual cash retainer from the beginning of April to the beginning of August in response to the pandemic.

Our corporate governance guidelines include director stock ownership guidelines. These guidelines require non-employee directors to own CarMax common stock or other forms of equity with a value equivalent to five times the annual cash retainer within five years of joining the Board. Each of our non-employee directors met this guideline as of February 28, 2018.2021.

 
 

logoa01.jpg60
55


Non-Employee Director Compensation in Fiscal 20182021
 
The following table provides each element of non-employee director compensation for fiscal 2018.2021.

Name
Fees Earned
or Paid in
Cash
(a)
($)
Stock
Awards
(b)(c)
($)
All Other
Compensation
(d)
($)
Total
($)
Peter J. Bensen100,667 174,978 5,000 280,645 
Ronald E. Blaylock76,167 174,978 15,157 266,302 
Sona Chawla61,167 174,978 — 236,145 
Thomas J. Folliard246,667 174,978 16,985 438,630 
Shira D. Goodman74,667 174,978 5,205 254,850 
Robert J. Hombach70,667 174,978 5,025 250,670 
David W. McCreight70,667 174,978 — 245,645 
Mark F. O’Neil70,667 174,978 — 245,645 
Pietro Satriano59,667 174,978 — 234,645 
Marcella Shinder59,667 174,978 25 234,670 
Mitchell D. Steenrod111,167 174,978 7,275 293,420 
(a)Represents the cash compensation earned in fiscal 2021 for Board, Committee, and Board and Committee chair service. 
(b)Represents the aggregate grant date fair value of the restricted stock unit awards made in fiscal 2021 as determined in accordance with ASC Topic 718. In June 2020, we granted 2,021 shares of restricted stock units to each non-employee director then in office.
(c)The following table provides information on the number of shares of unvested restricted stock units, the number of shares of vested restricted stock units for which payment has been deferred, and the aggregate option awards held by each of our non-employee directors as of February 28, 2021. All options held by our non-employee directors (which are limited to Mr. Folliard) were fully vested as of February 28, 2021. Mr. Folliard’s options were awarded to him in connection with his prior service as the company’s president and chief executive officer.
NameRestricted Stock Units (#)Outstanding Option Awards (#)
Peter J. Bensen6,431
Ronald E. Blaylock2,021
Sona Chawla6,431
Thomas J. Folliard6,431185,120
Shira D. Goodman2,020
Robert J. Hombach6,431
David W. McCreight5,834
Mark F. O’Neil3,009
Pietro Satriano5,450
Marcella Shinder6,431
Mitchell D. Steenrod6,431
(d)Represents matching charitable gifts made by The CarMax Foundation as part of its matching gifts program and the cost to CarMax for participation in its health, dental and vision plans (both the matching gifts program and the plans are broadly available to all CarMax associates). None of the benefits individually exceeded the greater of $25,000 or 10% of the total amount of these benefits for the non-executive director.

logoa011a.jpg
61
Name
Fees Earned
or Paid in
Cash
(a)
($)
 
Stock
Awards
(b)(c)
($)
 
All Other
Compensation
(d)
($)
 Total
($)
Ronald E. Blaylock88,750
150,014
10,147
248,911
Sona Chawla(e)
83,833
150,014

233,847
Alan B. Colberg89,583
150,014

239,597
Thomas J. Folliard175,000
150,014
19,723
344,737
Rakesh Gangwal(f)
25,000

2,426
27,426
Jeffrey E. Garten81,000
150,014
10,000
241,014
Shira D. Goodman81,000
150,014

231,014
W. Robert Grafton91,250
150,014
4,915
246,179
Edgar H. Grubb89,750
150,014
2,000
241,764
Marcella Shinder92,000
150,014

242,014
John T. Standley(g)
83,833
150,014

233,847
Mitchell D. Steenrod112,000
150,014
10,000
272,014
William R. Tiefel182,500
150,014
36,112
368,626


(a)Represents the cash compensation earned in fiscal 2018 for Board, Committee, and Board and Committee chair service. 
(b)Represents the aggregate grant date fair value of the stock awards made in fiscal 2018 as determined in accordance with ASC Topic 718. In June 2017, we granted 2,406 shares of restricted common stock to each non-employee director then in office.
(c)The following table provides information on the number of shares of unvested restricted common stock and the aggregate option awards held by each of our non-employee directors as of February 28, 2018. All options held by our non-employee directors were fully vested as of February 28, 2018 except for those held by Mr. Folliard, of which 715,699 were vested and 358,464 were unvested:  
NameRestricted Common Stock (#) Outstanding Option Awards (#)
Ronald E. Blaylock2,406
Sona Chawla2,406
Alan B. Colberg2,406
Thomas J. Folliard2,406
1,074,163
Rakesh Gangwal
11,388
Jeffrey E. Garten2,406
2,870
Shira D. Goodman2,406
11,388
W. Robert Grafton2,406
7,767
Edgar H. Grubb2,406
Marcella Shinder2,406
John T. Standley
Mitchell D. Steenrod2,406
William R. Tiefel2,406
11,388
(d)Represents matching charitable gifts made by The CarMax Foundation as part of its matching gifts program and the cost to CarMax for participation in its health, dental and vision plans (both the matching gifts program and the plans are broadly available to all CarMax associates). None of the benefits individually exceeded the greater of $25,000 or 10% of the total amount of these benefits for the non-executive director.
(e)Ms. Chawla was elected to the Board on April 24, 2017
(f)Mr. Gangwal did not stand for re-election at the June 26, 2017 meeting.
(g)Mr. Standley resigned from the Board on January 29, 2018.



56



PROPOSAL FOUR: SHAREHOLDER PROPOSAL FORREGARDING A REPORT ON POLITICAL CONTRIBUTIONS

 
In accordance with SEC regulations, the shareholder proposal and supporting statement presented below were submitted by a shareholder and are quoted verbatim. We disclaim all responsibility for the content of the proposal and the supporting statement, including sources referenced in the supporting statement.

The International Brotherhood of Teamsters General Fund, located at 25 Louisiana Avenue, NW, Washington, DC 20001, has advised CarMax that it intends to present the following shareholder proposal at the annual shareholders meeting. The proponent owns 80 shares of CarMax common stock.

Shareholder Proposal
Shareholder Proposal

RESOLVED:Resolved That, that the shareholders of CarMax Inc. ((“CarMax” or “Company”“Company”), hereby request that the Company provide a report, updated semi-annually, disclosing the Company’s:

1.Policies and procedures for making, with corporate funds or assets, contributions and expenditures (direct or indirect) to (a) participate or intervene in any political campaign on behalf of (or in opposition to) any candidate for public office, or (b) influence the general public, or any segment thereof, with respect to an election or referendum.
1.Policies and procedures for making, with corporate funds or assets, contributions and expenditures (direct or indirect) to: (a) participate or intervene in any campaign on behalf of (or in opposition to) any candidate for public office, or (b) influence the general public, or any segment thereof, with respect to an election or referendum.

2.Monetary and non-monetary contributions and expenditures (direct and indirect) used in the manner described in section 1 above, including:
2.Monetary and non-monetary contributions and expenditures (direct and indirect) used in the manner described in section 1 above, including:

a.The identity of the recipient as well as the amount paid to each; and
a.The identity of the recipient as well as the amount paid to each; and,

b.The title(s) of the person(s) in the Company responsible for decision-making.
b.The title(s) of the person(s) in the Company responsible for decision-making.

The report shall be presented to the board of directors or relevant board committee and posted on the Company'sCompany’s website within 12 months from the date of the annual meeting. This proposal does not encompass lobbying spending.

Supporting Statement:

As long-term shareholders of CarMax, we support transparency and accountability in corporate politicalelectoral spending. This includes any activity considered intervention in a political campaign under the Internal Revenue Code, such as direct and indirect contributions to political candidates, parties, or organizations, and independent expenditures or electioneering communications on behalf of federal, state, or local candidates.

Disclosure is in the best interest of the companyCompany and its shareholders. The Supreme Court recognized this in its 2010 Citizens United decision: "[ decision, which said, “[D]isclosure permits citizens and shareholders to react to the speech of corporate entities in a proper way. This transparency enables the electorate to make informed decisions and give proper weight to different speakers and messages."


CarMax discloses a policy on corporate political contributions but this is deficient because the Company does not disclose any of its election-related spending on its website.
Publicly available records show CarMax has contributed at least $140,350 in corporate funds since the 2010 election cycle. (CQ: http://moneyline.cq.com and National Institute on Money in State Politics: http://www.followthemoney.org).

However, relyingRelying on publicly available data does not provide a complete picture of the Company's politicalCompany’s electoral spending. For example, the Company'sCarMax’s payments to trade associations or other tax-exempt “dark money” groups that may be used for election-related activities are undisclosed and unknown. This proposal asks the Company to disclose all of its politicalelectoral spending, including payments to trade associations and other tax-exempt organizations, which may be used for politicalelectoral purposes. This would bring our Company in line with a growing number of leading companies, including Best BuyKohls Corp., CVS Health Corp., and Amazon.com,CSX Corp., which present this information on their websites.

62



The Company's boardCompany’s Board and shareholders need comprehensive disclosure to fully evaluate the political use of corporate assets.assets in elections. We urge your support for this critical governance reform.


logoa01.jpg
57



The Board’s Statement in Opposition

The Board has carefully considered the foregoing shareholder proposal and concluded that it is not in the best interests of CarMax or its shareholders and recommends that shareholders vote against the proposal. This position was supported by our shareholders at the 2016, 2017, 2018 and 2019 annual meeting,meetings, when over 70% of the shares voted were cast against an almost identical shareholder proposal.proposals. Our reasons are described below.

CarMax is committed to adhering to the highest ethical standards when engaging in any political activities

Reflecting this commitment, the Nominating and Governance Committee has adopted the CarMax Corporate Political Contribution Policy (“Political Contribution Policy”), a formal written policy setting forth our policies and procedures on political contributions and political activity. The policy is available under the “Corporate Governance”“Governance” link on our website at investors.carmax.com. As described in the Political Contribution Policy, CarMax makes decisions regarding corporate political contributions and political activity based on many factors, including, but not limited to: a candidate’s support for maintaining a competitive business environment; a candidate’s support for issues important to CarMax; and a candidate’s service or potential service in leadership or on key committees. Contribution decisions are not based on the personal preferences of senior management or directors. Senior management annually approves the CarMaxCarMax’s political contribution budget and all corporate political contributions over $1,000 must be specifically approved by CarMax’s General Counsel. TheIn addition, the General Counsel receives quarterly reports of all other contributions and CarMax’s Government Affairs activities are reported to the Nominating and Governance Committee annually.

Responsible participation in the political process, including through legal political contributions, is important for CarMax’s business

CarMax is in a highly regulated industry and, as such, the Company’s operations are significantly affected by the actions of elected officials. It is therefore important that CarMax responsibly participate in industry trade associations and the electoral and legislative process in order to protect our customers and your interests as shareholders.

CarMax’s corporate political contributions are financially insignificant and adequate information already is available

While our corporate political contributions serve an important corporate purpose, such contributions represent only a small fraction of our total annual expenses (less than 0.002%0.0009% in fiscal 2018)2021). In addition, those contributions are made to state political candidates in accordance with state law and our Political Contribution Policy and are required to be disclosed either by the recipient or the donor in accordance with applicable laws.

In addition, U.S. federal law currently prohibits companies from making corporate contributions or providing anything of value to any political candidate, campaign committee or other organization in connection with any federal election; thus, we do not make such contributions. While a company may not make these types of contributions, it can form a Political Action Committee (“PAC”), which is permitted to direct contributions to candidates for federal office, national party committees, or candidates in states where only PAC contributions are permitted. CarMax chooses not to operate a PAC and therefore does not and may not make any such contributions.

Moreover, although permitted to do so by federal law, CarMax has a long-standing practice against, and our Political Contribution Policy prohibits, using corporate resources for the direct funding of independent political expenditures expressly advocating for or against candidates in elections for public office.

TheGiven the information that CarMax already provides on its corporate political contributions, the Board believes that additional disclosure is not necessary to provide shareholders visibility into our limited political contributions and, thus, spending further corporate funds to generate the report requested by the shareholder proposal would not be a productive use of corporate resources.

logoa011a.jpg
63


CarMax’s trade association memberships serve multiple objectives unrelated to political activities

CarMax participates in various trade associations to keep abreast of business and technical issues as well as emerging standards within the automotive retail industry. We do not join trade associations to advance political purposes, and our membership in a


58


particular trade association does not represent our agreement with all of the association’s positions or views. Thus, disclosure of our association dues would not provide our shareholders with a greater understanding of our business strategies, initiatives or values. Because our payments to trade associations do not necessarily reflect our views on every action a trade association may take, and because we support trade associations for reasons unrelated to any of their political activities, we do not believe reporting our trade association dues would provide meaningful information to investors.

Given the policies and procedures set forth in our Political Contribution Policy and the purposeful, yet limited, nature of CarMax’s political contributions and expenditures, about which adequate information already is publicly available, the Board believes that adoption of the shareholder proposal is both unnecessary and not in the best interests of shareholders.

The Board recommends a vote AGAINSTProposal Four.


64
logoa01.jpg
59



CARMAX SHARE OWNERSHIP


Share Ownership of Directors and Executive Officers
  
The following table includes information about our common stock beneficially owned as of March 29, 2018,31, 2021, by:
Our CEO and the other named executive officers.
Each director or nominee for director.
All of our directors and executive officers as a group.
Our CEO and the other named executive officers.
Each director or nominee for director.
All of our directors and executive officers as a group.
Unless otherwise noted, each shareholder has sole voting power and investment power with respect to securities shown in the table below.
Named Executive OfficersCarMax Shares
that May Be
Acquired Within
60 Days after
March 29, 2018
 
Shares of CarMax
Common
Stock Beneficially
Owned as of
March 29, 2018
(b)
 Percent of  ClassNamed Executive OfficersCarMax Shares
that May Be
Acquired Within
60 Days after
March 31, 2021
Shares of CarMax
Common
Stock Beneficially
Owned as of
March 31, 2021
(a)(b)
Percent of  Class
William D. Nash(a)(c)
411,867

476,091

*667,386775,705*
Enrique Mayor-MoraEnrique Mayor-Mora49,58257,851*
Edwin J. HillEdwin J. Hill279,493285,095*
Eric M. Margolin(d)
Eric M. Margolin(d)
228,398248,678*
Thomas W. Reedy228,847

290,786

*Thomas W. Reedy217,123234,446*
William C. Wood146,664

209,123

*
Edwin J. Hill234,774

239,566

*
Eric M. Margolin157,693

178,744

*
Directors/Director Nominees





 Directors/Director Nominees
Peter J. Bensen

165

*Peter J. Bensen2,3907,390*
Ronald E. Blaylock

20,815

*Ronald E. Blaylock15,025*
Sona Chawla

2,406

*Sona Chawla2,0204,426*
Alan B. Colberg

6,845

*
Thomas J. Folliard929,012

1,336,584

*Thomas J. Folliard191,551392,076*
Jeffrey E. Garten2,870

26,828

*
Shira Goodman11,388

24,101

*Shira Goodman26,439*
W. Robert Grafton7,767

45,136

*
Edgar H. Grubb

40,892

*
Robert J. Hombach

27

*Robert J. Hombach6,4316,458*
David W. McCreight



 David W. McCreight*
Mark F. O’Neil(e)
Mark F. O’Neil(e)
3,00918,904*
Pietro SatrianoPietro Satriano2,0212,021*
Marcella Shinder

7,123

*Marcella Shinder4,41011,533*
Mitchell D. Steenrod

17,734

*Mitchell D. Steenrod4,41022,144*
William R. Tiefel11,388

163,048

*
All directors and executive officers as a group (25 persons)2,558,494
 3,518,807

1.97%
All directors and executive officers as a group (22 persons)All directors and executive officers as a group (22 persons)2,401,7852,878,8221.76%
Represents beneficial ownership of less than one percent of the 178,676,159163,180,172 shares of CarMax common stock outstanding on March 29, 2018.31, 2021.
(a)Mr. Nash is also a director
(a)    In addition to shares of CarMax common stock beneficially owned on March 31, 2021, includes (i) shares of CarMax common stock that could be acquired through the exercise of stock options within 60 days after March 31, 2021, (ii) shares of CarMax common stock that will be acquired upon the May 1, 2021 settlement of the MSUs granted to certain officers on May 1, 2018, and (iii) shares of CarMax common stock that could be acquired by certain directors upon the settlement of restricted stock units for which settlement has been deferred until retirement from the CarMax board. Each of the MSUs has been converted to shares of CarMax common stock based upon the applicable conversion formula and our assumption that the average closing price of CarMax.
(b)Includes (i) shares of CarMax common stock that could be acquired through the exercise of stock options within 60 days after March 29, 2018, (ii) shares of CarMax common stock that will be acquired upon the April 8, 2018 settlement of the market stock units (“MSUs”) granted to certain officers on April 8, 2015, (iii) shares of CarMax common stock that will be acquired upon the April 15, 2018 settlement of the PSUs granted to certain officers on April 15, 2015, and (iv) shares of restricted common stock over which executive officers and non-employee directors had voting (but not dispositive) power as of March 31, 2018. Each of the MSUs has been converted to shares of CarMax common stock based upon the applicable conversion formula and our assumption that the average closing price of


60


our stock during the final 40 trading days of the MSU’s three-year vesting period was equal to the closing price of our stock on March 29, 2018 (which was $61.94)31, 2021. Since the closing price on that day, $132.66, exceeded the 200% cap on the conversion formula, we calculated the number of shares using the capped value, $126.08. Each director restricted stock unit is converted into one share of CarMax common stock upon settlement.
(b)Does not include vested restricted stock units held by non-employee directors (“DSUs”) for which payment has been deferred until the January 1 following the holding director’s retirement from the Board. At the end of the deferral period one share will be issued for each
logoa011a.jpg
65


DSU. The following directors hold the listed number of DSUs excluded from the table for this reason: Mr. Bensen (2,020), Ms. Chawla (2,390), Mr. McCreight (3,813), and Mr. Satriano (3,429).
(c)Mr. Nash is also a director of CarMax.
(d)1,449 shares held indirectly by Mr. Margolin’s immediate family members in a spousal lifetime access trust.
(e)15,895 shares held indirectly by Mr. O’Neil’s spouse in a revocable trust.

Share Ownership of Certain Beneficial Owners

The following table includes, as of March 29, 2018,December 31, 2020, information about shareholders that reported to the SEC that they beneficially owned more than 5% of our common stock. We are not aware of any other owners of more than 5% of our common stock.
Name and Address of
Beneficial Owner(s)
Number of Shares OwnedPercent of Class
The Vanguard Group, Inc.(a)
100 Vanguard Boulevard
Malvern, PA 19355
17,189,20510.54%
BlackRock, Inc.(b)
55 East 52nd Street
New York, NY 10055
10,414,6436.40%
Principal Global Investors, LLC(c)
801 Grand Avenue
Des Moines, IA 50392
9,174,2435.64%
PRIMECAP Management Company(d)
177 E. Colorado Blvd., 11th Floor
Pasadena, CA 91105
8,582,2535.26%
Name and Address of
Beneficial Owner(s)
Number of Shares Owned Percent of Class
The Vanguard Group, Inc.(a)
100 Vanguard Boulevard
Malvern, PA 19355
18,231,551

10.20%
PRIMECAP Management Company(b)
177 E. Colorado Blvd., 11th Floor
Pasadena, CA 91105
14,049,575

7.86%
BlackRock, Inc.(c)
55 East 52nd Street
New York, NY 10055
11,271,436

6.31%

(a)Information concerning the CarMax common stock beneficially owned as of December 31, 2017,2020, was obtained from a Schedule 13G/A filed February 8, 2018.10, 2021. According to the Schedule 13G/A, The Vanguard Group, Inc. has the sole power to vote 260,725 shares, the sole power to dispose of 17,941,01316,480,333 shares, the shared power to vote 37,047264,452 shares and the shared power to dispose of 290,538708,872 shares of CarMax common stock.
(b)Information concerning the CarMax common stock beneficially owned as of December 31, 2017,2020, was obtained from a Schedule 13G/A filed January 29, 2021. According to the Schedule 13G/A, BlackRock, Inc. has the sole power to vote 9,068,170 shares and the sole power to dispose of 10,414,643 shares.
(c)Information concerning the CarMax common stock beneficially owned as of December 31, 2020, was obtained from a Schedule 13G filed February 16, 2021. According to the Schedule 13G, Principal Global Investors, LLC has the shared power to vote 9,174,243 shares and the shared power to dispose of 9,174,243 shares.
(d)Information concerning the CarMax common stock beneficially owned as of December 31, 2020, was obtained from a Schedule 13G/A filed February 27, 2018.12, 2021. According to the Schedule 13G/A, PRIMECAP Management Company has the sole power to vote 7,012,1937,902,103 shares and the sole power to dispose of 14,049,575 shares of CarMax common stock.8,582,253 shares.
(c)   Information concerning the CarMax common stock beneficially owned as of December 31, 2017, was obtained from a Schedule 13G/A filed February 8, 2018. According to the Schedule 13G/A, Blackrock, Inc. has the sole power to vote 9,716,971 shares and the sole power to dispose of 11,271,436 shares of CarMax common stock.

Section 16(a) Beneficial Ownership Reporting Compliance
Our executive officers, directors, and persons who beneficially own more than 10% of our common stock are required to report any transactions in our common stock to the SEC and to share those reports with us. As a matter of practice, we assist our executive officers and directors in preparing and filing these reports. Based solely on a review of these reports or written representations that no other reports were required, we believe that all officers, directors and beneficial owners of more than 10% of our common stock complied with applicable filing requirements during fiscal 2018 with the exception of one report relating to a single transaction filed late for each of Tom Folliard and Jon Daniels.

logoa01.jpg

6166


Equity Compensation Plan Information

The following table provides information as of February 28, 2018,2021, with respect to our three equity-based compensation plans under which shares of our common stock have been authorized for issuance: (i) our Stock Incentive Plan;Plan and (ii) our Non-Employee Directors Stock Incentive Plan; and (iii) our Employee Stock Purchase Plan (“ESPP”).

Plan CategoryNumber of Securities
To Be Issued Upon
Exercise of
Outstanding Options,
Warrants and Rights
 Weighted
Average Exercise
Price of Outstanding
Options, Warrants
and Rights
($)
 Number of Securities
Remaining Available for
Future Issuance Under
Equity Compensation Plans
(Excluding Securities
Reflected in the
First Column)
Plan CategoryNumber of Securities
To Be Issued Upon
Exercise of
Outstanding Options,
Warrants and Rights
Weighted
Average Exercise
Price of Outstanding
Options, Warrants
and Rights
Number of Securities
Remaining Available for
Future Issuance Under
Equity Compensation Plans
(Excluding Securities
Reflected in the
First Column)
Equity compensation plans approved by security holders: 
  
  
Equity compensation plans approved by security holders:   
Stock Incentive Plan7,709,515
 54.73
 
6,994,416(a) 

Stock Incentive Plan6,265,910 $67.57
7,734,437(a)
Non-Employee Directors Stock Incentive Plan52,568
 33.82
 
74,408(a) 

Employee Stock Purchase Plan
 
 
2,988,202(b)

Employee Stock Purchase Plan— — 
2,425,936(b)
Equity compensation plans not approved by security holders
 
 
Equity compensation plans not approved by security holders— — 
Total7,762,083
 54.59
 10,057,026
Total6,265,910 $67.5710,160,373 
(a)   The remaining common stock available for future issuance under the Stock Incentive Plan may be issued as options, common stock, restricted stock, restricted stock units, performance compensation awards, or SARs. The remaining common stock available for future issuance under the Non-Employee Directors Stock Incentive Plan may be issued as options, common stock, restricted stock, restricted stock units, or SARs.appreciation rights.
(b)    The ESPP authorizes the issuance of 8,000,000 shares of common stock. As of February 28, 2018, 5,011,7982021, 5,574,064 shares have been purchased on the open market and 2,988,2022,425,936 shares remain available for issuance. Under the ESPP, full- and part-time associates who have been employed for one year or more are eligible to participate. Executive officers may not participate in the ESPP. A participating associate may authorize payroll deductions between 2% and 10% of compensation, up to an annual maximum of $7,500.$10,000. Each month, the payroll deductions are used to purchase CarMax common stock. Shares are purchased on the open market and the purchase price is the average cost of all shares purchased for a particular month. To encourage participation in the ESPP, we match 15% of the associate’s contribution. An eligible associate may change, cease or restart contributions for any payroll period without penalty. We pay all administrative costs of the ESPP. There are no outstanding options, warrants, or rights under the ESPP.

logoa011a.jpg

67

62



GENERAL INFORMATION
Attending the Virtual Annual Meeting
How to Attend
This year our annual shareholders meeting will be held virtually and there will be no in-person meeting location. The annual shareholders meeting is open to all holders of CarMax common stock as of April 23, 2021. Shareholders will be able to attend and participate in the virtual meeting, including voting their shares and asking questions. To attend and participate in our annual meeting, visit www.virtualshareholdermeeting.com/KMX2021 and enter the 16-digit control number listed on your Notice of Internet Availability of Proxy Materials, proxy card, or voting instruction form.
Our annual meeting will begin promptly at 1:00 p.m., Eastern Time, on June 29, 2021. We encourage you to access the virtual platform prior to the start time to familiarize yourself with the virtual platform and ensure that you can hear the streaming audio. You may begin to log into the virtual platform beginning at 12:45 p.m., Eastern Time, on June 29, 2021.

The virtual meeting is supported across different online browsers and devices (desktops, laptops, tablets and cell phones). Please be certain you have the most updated version of the applicable software and plugins. Also, you should ensure that you have a strong internet connection from wherever you intend to participate in the annual meeting.


Submitting Questions at the MeetingIf shareholders attending the annual meeting wish to submit a question during the meeting, click on the “messages” icon in the upper right. Pertinent questions will be answered during the meeting, subject to time constraints.

If you are unable to attend our annual meeting, a replay of the annual meeting will be posted to our website at investors.carmax.com after the meeting.

68


Voting Information
Shareholders
Entitled to Vote
If you owned CarMax common stock at the close of business on April 20, 2018,23, 2021, you can vote at the annual shareholders meeting. Each share of common stock is entitled to one vote.
 
To conduct the annual shareholders meeting, a majority of our outstanding shares of common stock as of April 20, 2018,23, 2021, must be present in person or represented by proxy. This is referred to as a quorum. Abstentions and shares held by banks, brokers or nominees that are voted on any matter are included in determining whether a quorum exists. There were 178,069,837163,151,136 shares of CarMax common stock outstanding on April 20, 2018.23, 2021.
How to Vote
(Record Owners)
Shareholders of record (that is, shareholders who hold their shares in their own name) may vote in any of the following ways:
 
     By Internet Before the Virtual Meeting. You may vote online by accessing www.carmaxproxy.comwww.proxyvote.com and following the on-screen instructions. You will need the Control Number included on the Notice of Internet Availability of Proxy Materials (the “Notice”) or on your proxy card, as applicable. You may vote online 24 hours a day. If you vote online, you do not need to return a proxy card.
 
●     By Telephone. If you are located in the U.S., youYou may vote by calling toll free 1-800-PROXIES (1-800-776-9437)1-800-690-6903 and following the instructions. If you are located outside the U.S., call 1-718-921-8500. You will need the Control Number included on the Notice or on your proxy card, as applicable. You may vote by telephone 24 hours a day. If you vote by telephone, you do not need to return a proxy card.
 
●     By Mail. If you requested printed copies of the proxy materials, you will receive a proxy card, and you may vote by signing, dating and mailing the proxy card in the envelope provided.provided, or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
 
●     In PersonAt the Virtual Meeting. YouWhile we encourage you to vote your shares prior to the annual meeting, you may vote in person at the virtual annual shareholders meeting by requestinglogging into the virtual platform at www.virtualshareholdermeeting.com/KMX2021 as a ballot fromshareholder and following the inspector of election at the meeting.voting link. You will need your 16-digit control number found on your proxy card or notice document to do so.
 
Participants in our ESPP may vote in any of the ways listed above.

How to Vote
(Beneficial Owners)
If your shares are held in “street name” (that is, in the name of a bank, broker, or other holder of record), you may vote in any of the following ways:
 
     By Internet Before the Virtual Meeting. You may vote online by accessing www.proxyvote.com and following the instructions provided in the Notice.on-screen instructions. You will need the Control Number included on the Notice or on your voting instruction form, as applicable. You may vote online 24 hours a day. If you vote online, you do not need to return a voting instruction form.
 
     By Telephone. You may vote by telephone by following the instructions provided in the Notice. You will need the Control Number included on the Notice or on your voting instruction form, as applicable. You may vote by telephone 24 hours a day. If you vote by telephone, you do not need to return a voting instruction form.
 
     By Mail. If you requested printed copies of the proxy materials, you will receive a voting instruction form, and you may vote by signing, dating and mailing it in the envelope provided.
 
     In PersonAt the Virtual Meeting. You must obtain a legal proxy from the organization that holds your shares in orderWhile we encourage you to vote your shares in personprior to the annual meeting, you may vote at the virtual annual shareholders meeting. Followmeeting by logging into the instructionsvirtual platform at www.virtualshareholdermeeting.com/KMX2021 as a shareholder and following the voting link. You will need your 16-digit control number found on the Noticeyour proxy card or notice document to obtain this legal proxy.do so.


logoa011a.jpg
6369


  Deadline for Voting (Before the Virtual Meeting)
For both shareholders of record and beneficial owners of shares held in street name (other than ESPP participants), online and telephone voting is available through 11:59 p.m. ET on Monday, June 25, 2018.28, 2021.
 
For shares held by ESPP participants in an ESPP account, online and telephone voting is available through 11:59 p.m. ET on Thursday, June 21, 2018.
24, 2021.
Changing Your Vote
You may revoke your proxy at any time before it is exercised by submitting a subsequent vote using any of the methods described above.

  Effect of Not Voting
Shareholders of Record. If you are a shareholder of record and you:

 ●     Do not vote via the internet before the virtual meeting, by telephone or by mail, your shares will not be voted unless you attend the annual shareholders meeting to vote them in person.your shares.

 ●     Sign and return a proxy card without giving specific voting instructions, then your shares will be voted in the manner recommended by the Board on all matters presented in this proxy statement and as the proxy holders may determine in their discretion on any other matters properly presented for a vote.

Beneficial Owners of Shares Held in Street Name or Participants in the ESPP. If you are a beneficial owner of shares held in street name or a participant in the ESPP and you do not provide the organization that holds your shares with specific voting instructions, under the rules of various national and regional securities exchanges, the organization that holds your shares generally may vote your shares on routine matters but cannot vote your shares on non-routine matters. If the organization that holds your shares does not receive instructions from you on how to vote your shares on a non-routine matter, the organization will not have the authority to vote your shares on this matter. This is generally referred to as a “broker non-vote.”

  Voting StandardsProposals One (election of directors), Two (ratification of KPMG), Three (advisory vote on executive compensation), and Four (shareholder proposal forregarding a report on political contributions) must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast on Proposals One, Two, Three, orand Four.
Routine and
Non-Routine Proposals
Routine Proposals. Proposal Two (ratification of KPMG) is considered a routine matter. A broker or other nominee generally may vote on routine matters, and therefore we expect no broker non-votes in connection with Proposal Two.
 
Non-routine Proposals. Proposals One (election of directors), Three (advisory vote on executive compensation) and Four (shareholder proposal forregarding a report on political contributions) are considered non-routine matters. A broker or other nominee cannot vote without instructions on non-routine matters, and therefore there may be broker non-votes on these proposals.
Counting the VotesRepresentatives fromA representative of American Stock Transfer & Trust Company,Election Services, LLC our transfer agent, will tabulate the votes and act as inspector of election at the annual shareholders meeting.


70
64


Proxy Information
Electronic Access to
Proxy Materials and
Annual Report
We are providing access to our proxy materials primarily over the internet rather than mailing paper copies of those materials to each shareholder. On or aboutMay 4, 2018,11, 2021, we will mail the Notice to our shareholders. This Notice will provide website and other information for the purpose of accessing proxy materials. The Notice tells you how to:
 
●     View our proxy materials for the annual shareholders meeting on the internet.
 
●     Instruct us to send proxy materials to you by mail or email.
 
Choosing to receive proxy materials by email will save us the cost of printing and mailing documents and will reduce the impact of our annual shareholders meeting on the environment. If you choose to receive future proxy materials by email, you will receive an email message next year with instructions containing a link to those materials and a link to the proxy voting website. Your election to receive proxy materials by email will remain in effect unless and until you rescind it.
Proxy SolicitationCarMax pays the cost of soliciting proxies. We will solicit proxies from our shareholders, and, after the initial solicitation, some of our associates or agents may contact shareholders by telephone, by email or in person. We have retained Georgeson, Inc. to solicit proxies for a fee of $7,500$9,000 plus reasonable expenses. We will also reimburse banks, brokerage firms and other custodians, nominees and fiduciaries for their reasonable expenses in sending proxy materials to the beneficial owners of our common stock.
Annual Shareholders Meeting InformationWebsite Addresses in the Proxy StatementWebsite addresses in this proxy statement are inactive textual references. The information on, or accessible through, these websites is not incorporated by reference into, and is not a part of, this proxy statement.
Attendance at the
Annual Shareholders Meeting
The annual shareholders meeting is open to all holders of CarMax common stock as of April 20, 2018. Shareholders who plan to attend the annual shareholders meeting may be asked to present valid picture identification, such as a driver’s license or passport. If you are a beneficial owner, you must bring a copy of a brokerage statement indicating ownership of CarMax shares as of April 20, 2018. If you are an authorized proxy or if you want to vote in person the shares that you hold in street name, you must present the proper documentation from your bank or broker. Cameras, recording devices and other electronic devices will not be permitted at the annual shareholders meeting.

Other Matters
Other MattersWe are not aware of any matters that may come before the annual shareholders meeting other than the four proposals disclosed in this proxy statement. If other matters do come before the annual shareholders meeting, the named proxies will vote in accordance with their best judgment.
Next Year’s MeetingWe plan to hold our 20192022 annual shareholders meeting on or about June 25, 2019.28, 2022.
 

logoa011a.jpg
6571


Shareholder Proposal Information
Advance Notice of Director Nominations, Shareholder Proposals
and Other Items of Business
Director Nominations.

● Our proxy access right permits an eligible shareholder, or a group of up to 20 shareholders, to nominate and include in CarMax’s proxy materials directors constituting up to 20% of the Board of Directors. To be eligible, the shareholder or shareholder group must have owned 3% or more of our outstanding capital stock continuously for at least three years and satisfy certain notice and other requirements set forth in Sections 2.3 and 2.3A of our bylaws. Notice of proxy access director nominees must be received no earlier than December 5, 2018,12, 2021, and no later than January 4, 2019.11, 2022.

● Director nominations that a shareholder intends to present at the 20192022 annual shareholders meeting, but does not intend to have included in CarMax’s proxy materials, must be received no earlier than December 5, 2018,12, 2021, and no later than January 4, 2019.11, 2022. The notice must satisfy the requirements set forth in Section 2.3 of our bylaws.

Shareholder Proposals and Other Items of Business. A shareholder proposal will be acted upon at the 20192022 annual shareholders meeting only if it is included in our proxy statement or submitted under Section 1.3 of our bylaws.
 
To be considered for inclusion in our 20192022 proxy statement, a shareholder proposal must be received by our Corporate Secretary no later than January 4, 2019,11, 2022, and must comply with Rule 14a-8 under the Securities Exchange Act of 1934.
 
To bring a matter for consideration before the 20192022 annual shareholders meeting that is not included in the 20192022 proxy statement, you must notify our Corporate Secretary no earlier than the close of business on December 5, 2018,12, 2021, and no later than the close of business on January 4, 2019,11, 2022, and must comply with Section 1.3 of our bylaws.
 
All director nominations and proposals must be submitted in writing to our Corporate Secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238.




6672




CARMAX, INC.
12800 Tuckahoe Creek Parkway
Richmond, Virginia 23238
(804) 747-0422

www.carmax.com


ANNUAL MEETING OF SHAREHOLDERS OF
CARMAX, INC.
June 26, 2018, at 1:00 p.m. ET

PROXY VOTING INSTRUCTIONS


a2021carmaxproxycardfinal1a.jpg



INTERNET - Access “www.voteproxy.com” and follow the on-screen instructions or scan the QR code with your smartphone. Have this proxy card available when you access the web page.
 proxycardcodea01.jpg
COMPANY NUMBER
TELEPHONE- Call toll-free 1-800-PROXIES (1-800-776-9437) in the United States or 1-718-921-8500 from foreign countries from any touch-tone telephone and follow the instructions. Have this proxy card available when you call.
Vote online/phone until 11:59 PM ET the day before the meeting.

MAIL - Sign, date and mail this proxy card in the envelope provided as soon as possible.

ACCOUNT NUMBER
 CONTROL NUMBER
IN PERSON - You may vote your shares in person by attending the Annual Meeting.
GO GREEN - e-Consent makes it easy to go paperless. With e-Consent, you can quickly access your proxy material, statements and other eligible documents online, while reducing costs, clutter and paper waste. Enroll today via www.amstock.com to enjoy online access.
a2021carmaxproxycardfinal21a.jpg

NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIALS:The Notice of 2018 Annual Meeting of Shareholders and Proxy Statement and the Annual Report on Form 10-K are available at - www.carmaxproxy.com
âPlease detach along perforated line and mail in the envelope provided IF you are not voting via telephone or the Internet.â

THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” ALL NOMINEES FOR THE ELECTION OF DIRECTORS;
“FOR” PROPOSAL 2; “FOR” PROPOSAL 3; AND “AGAINST” PROPOSAL 4.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE.  PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE x
FORAGAINSTABSTAIN
1.Election of Directors for a one-year term expiring at the 2019 Annual Shareholders’ Meeting:William D. Nashooo
FORAGAINSTABSTAINMarcella Shinderooo
Peter J. BensenoooMitchell D. Steenrodooo
Ronald E. BlaylockoooWilliam R. Tiefelooo
Sona Chawlaooo2.To ratify the appointment of KPMG LLP as independent registered public accounting firm.ooo
Thomas J. Folliardooo3.To approve, in an advisory (non-binding) vote, the compensation of our named executive officers.ooo
Shira Goodmanooo4.To vote on a shareholder proposal for a report on political contributions, if properly presented at the meeting.ooo
Robert J. Hombachooo5.To transact any other business that may properly come before the Annual Meeting or any postponements or adjournments thereof.
David W. McCreightooo
In their discretion, the named proxies are authorized to vote upon such other business as may properly come before the Annual Meeting. This proxy, when properly executed, will be voted as directed herein by the undersigned shareholder. If no direction is made, this proxy will be voted FOR all nominees in Proposal 1; FOR Proposal 2; FOR Proposal 3; and AGAINST Proposal 4.
To change the address on your account, please check the box at right and indicate your new address in the address space above.  Please note that changes to the registered name(s) on the account may not be submitted via this method.o

Signature of Shareholder Date: Signature of Shareholder Date: 
Note: Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign.   When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such.  If signer is a partnership, please sign in partnership name by authorized person.







CARMAX, INC.
Proxy for Annual Meeting of Shareholders on June 26, 2018
Solicited on Behalf of the Board of Directors
As an alternative to completing this form, you may enter your vote instruction by telephone
at 1-800-PROXIES, or via the Internet at WWW.VOTEPROXY.COM and follow the simple
instructions. Use the Control Number shown on your proxy card.
The undersigned hereby appoints Tom Reedy and Eric Margolin (the “named proxies”), and each of them, with full power of substitution and power to act alone, as proxies to vote all the shares of CarMax, Inc. Common Stock, which the undersigned would be entitled to vote if personally present and acting at the Annual Meeting of Shareholders of CarMax, Inc., to be held at 1:00 p.m. ET June 26, 2018, at the Hilton Richmond Hotel, Short Pump, 12042 West Broad Street, Richmond, Virginia 23233, and at any postponements or adjournments thereof, as follows:
(Continued and to be signed on the reverse side.)

bottompagea01.jpg